UCC Committee Meeting on the 11th October 2022

UCC Committee Meeting Minutes 2022-10-11

  • Last committee minutes have been uploaded to the website

Attendance

  • [BRD] Cormac Sharkey, President
  • [BLU] Grace Fowler, Vice President
  • [MCW] Lara Frcej, Secretary
  • [GPO] Gary O'Donovan, Treasurer
  • [CJN] Conor Bennett, Fresher Representative
  • [->|] Daniel Ledovsky, Ordinary Committee Member
  • [DDJ] Djimon, Ordinary Committee Member

Apologies

  • [KKZ] Ariel, Ordinary Committee Member

Absences

Start Time

  • 12.12

Committee Reports

President's Report

  • squished by a rock
    • many assignements, moving house and covid

Vice President's Report

  • Started a new project at project night last night
  • Made a Discord event for Artemis LAN
  • Continued to get various food items stuck in the vending machine

Secretary's Report

  • havent checked mail as i am stuck at home for now
  • wrote artemis LAN announcement
  • attended camp meeting!

Treasurer's Report

  • Went to pax

    • somehow didn't get con flu
    • met sonic

  • awaiting a response from venues for UniLAN

  • Praying on the president's downfall

    • what>!>>!!??!?!

  • Went to project night

    • RIP Mooneye so long bozo

  • Fixed OCM aliases

  • Westpac Main $3,263.03

  • Westpac Savings $44,236.94

  • Westpac Card $81.24

  • Guild Account $4,012.18

Fresher Rep's Report

  • hes back!

OCM Reports

  • Daniel

    • Some items logged into inventory
    • Not much to report

  • [DDJ]

    • joined UNILAN discord

Action Items from Last Meeting

  • [BLU] will write a annoucement for the screening
    • Done
    • 'you better come'
  • [MCW] will check mail
    • someone at uni today should probably have a look
  • [->|] in charge of Facebook
    • doesnt have access yet...

Machine Technical Reports

Servers

  • mooneye is dead
    • rip bozo
    • could be re-used

Network

  • monnik is new DNS resolver
    • murasoi is secondary
      • https://upload.wikimedia.org/wikipedia/commons/f/f6/Murasoi.jpg
      • how beautiful!
  • we have ucc.au
  • Now that mooneye is dead, we have a free unfirewalled IP address
    • Can use for hosting game servers or such, like for artemis

Desktops

  • Catfish is dead again
    • power connectors likely
  • christmas, cobra, and porcupine are last to be re-SOE'd

Misc.

  • still looking for a VR cable
  • start looking for other coloured filaments

New Equipment

  • none

Drinks and Snacks

  • out of mars bars
  • need wet wipes
  • skittles/m&ms
  • lollipops keep getting stuck

External Entities

Mail

  • [GPO] will check mail

Guild/SOC

  • tenancy inspection and busy bee is next monday (17th) at 2-4pm

    • UCC should have a busybee on saturday before the LAN
    • write an annoucement for door
      • mention short notice- attendance isnt necessary but apologies would be great
      • [MCW] will write up an anncoucement

  • uwa finance and guild finance cannot communicate

  • An email should be sent to Uni IT today

  • Test and tag on 25/10, they will barge through the clubrooms

Other Entities

  • pelican emailing us
    • sent email back saying they'll include our response in the article

Events

week events date
study break Jackbox fri 9/9
7 Cam hall quiz night thurs 15/9
8 Build and break tues 20/9
9 Vr night fri 30/9
10 3d printing tues 4/10
11 unisfa screening/artemis LAN wed 12/10, sat 15/10
12 - -

Scary games for halloween

  • Tuesday 25th October
    • 4-8pm in the Loft
  • scary VR games/jackbox
    • BONEWORKS
    • Phasmaphobia
    • face your fears
    • Look for LAN games
  • Test and Tag is on as well
    • Ask them when that would be

Artemis LAN

  • tested it with a bunch of people and it works fine
  • do another artemis announcement
    • week 11, 15th November
    • [GPO] and [NTU] to do more testing
    • We have another license coming in
    • amazon instance running the server
      • ty mr bezos
      • now that we have killed mooneye, we have a free ip with outbound traffic!
        • We can selfhost on clubroom PC or a VM
  • might do more testing this week/next project night

3D printing

  • only 1 new person showed up

  • a bit informal, but still worked

  • a bunch of other people were actually designing stuff

    • and some printing

  • can try again next year as a freshers event

  • helps people get used to the printer/club in genera## UniSFA screening

  • this week

  • Wk11, Wednesday 12th October 5pm-7.30pm.

    • some disturbing themes we should put up a warning for

  • The application has been submitted

  • Hackers isn't on Netflix so we have to borrow it off Youtube for $5

  • [GPO] motions to budget 5$ to borrow Hackers off Youtube

    • [BRD] seconds
    • unanimous

  • UnisFA has done some advertising for it

    • [BLU] will write an annoucement

Tech Clubs Quiz Night

  • finance ongoing

  • advertising has started

  • announcement has been made

    • need to get physical posters from CSS
    • club room in comp sci building

  • early bird extended by a week

  • if we want a committee table, we need to get tickets soon

    • [BLU], [MCW], [GPO], ([BRD]darkmittee)
    • more of a 'UCC' table

  • [BRD] needs to get a darkmittee meeting set up to write questions

    • sorting that out now

  • [GPO] in charge of prizes

    • 25$ for prizes
    • not sure if any other clubs have gotten prizes
    • bad subcom turnout

  • make sure room is booked and keep reminding everyone

    • next year for collabs that are not cam hall, need to have subcom regulations approved or else we will not be involved.

JOINT CAMP!!!

  • we should approve the budget

  • tickets will be 120$ early bird (inflation moment)

  • make a checklist of things we need to bring

    • make sure we know who can help bring all the items to camp

  • Ern halliday has wifi

  • [BRD] motions to approve joint camp 2022 budget

    • [GPO] seconds
    • unanimous

  • rockband/LAN can happen at any time

  • LAN games

    • Something Tournament 5
    • Artemis
    • Screencheat

  • someone should always be watching VR

  • Site Visit is Friday 28th October

    • Officially decide on what we bring afer the site visit
      • Probs bring 4 PC's

General Business

  • [GPO]'s sister has come back with sticker quotes

    • MOQ of 150, 4x4cm holo vinyl cut UCC logo, $1 per sticker
    • MOQ of 30+, same dimensions and material, $1.50 per sticker
    • they also suggested stickerooze, MOQ of 100 (but includes different designs in that 100), waiting on quote.
      • probably between $1 - $3 per sticker

  • [BRD] will create sticker designs

Action Items

  • [BRD] needs to get a darkmittee meeting set up to write questions for tech quiz
  • [GPO] in charge of tech quiz prizes
  • [GPO] will check mail
  • [MCW] will write up an anncoucement for busybee
  • [->|] needs to be let into facebook, [BLU] will look at that
  • [BLU] needs to rent Hackers and check for content warnings for the movie
  • [BLU] will check [TPG]'s dispense log from last years holiday time to see what and how much was bought

End time

  • 13.37