UCC Committee Meeting on the 27th July 2022

UCC Committee Meeting Minutes 2022-09-27

  • Last committee minutes have been uploaded to the website

Attendance

  • [BRD] Cormac Sharkey, President
  • [BLU] Grace Fowler, Vice President
  • [MCW] Lara Frcej, Secretary
  • [GPO] Gary O'Donovan, Treasurer
  • [CJN] Conor Bennett, Fresher Representative
  • [->|] Daniel Ledovsky, Ordinary Committee Member
  • [DDJ] Djimon, Ordinary Committee Member

Apologies

  • [KKZ] Ariel, Ordinary Committee Member
  • [CJN] Conor Bennett, Fresher Representative

Absences

Start Time

  • 12.14

Committee Reports

President's Report

  • project night
  • attended tech, cam hall quiz night meeting
  • build and break
  • spec cards for computers

Vice President's Report

  • not much
  • attended build and break

Secretary's Report

  • went 2 project night
  • attended camp meeting

Treasurer's Report

  • Westpac Main $3,243.22
  • Westpac Savings $44,223.11
  • Westpac Card $155.67
  • Guild Account $3,830.10
  • Build and break attended, built and broke
  • Project night attended
    • built new small can adaptor
    • it works ok
  • zzzzzzzz

Fresher Rep's Report

  • absent

OCM Reports

  • Daniel
    • Attended build and break, fiddled with a computer
    • logged some items to the inventory
  • [DDJ]
    • not much
    • will probably start attending project night

Action Items from Last Meeting

  • [GPO] needs to work on the small can adaptor
    • donesies
  • [GPO] order monitors
    • feedback about models we were gonna order is not good
  • [KKZ] work on posters with [MCW]
    • done & posted annoucement
    • [GPO] will check how to make a guild digital poster

Machine Technical Reports

Servers

  • DNS
    • working on it
  • 50 machines/VMs that need to be moved to monic and murasoi

Network

  • nothing to note

Desktops

  • changelog:
    • pirranha and carpsucker
      • 2 new pcs replacing cichlid and chubsucker
    • GPU swap from catfish to corvo (and reverse)
    • spare GPU into cerberus
      • doesnt seem to work

Misc.

  • second redbull slot for ruby redbulls
    • small can adaptor <3

New Equipment

  • 2 new PCs

Drinks and Snacks

  • out of mars bars in cupboard
  • no more cheetos in cupboard

External Entities

Mail

  • 2 be checked
  • probably nothing because westpac moment

Guild/SOC

  • [GPO] will go talk to guild finance

Other Entities

  • nothing from westpac

Events

week events date
study break Jackbox fri 9/9
7 Cam hall quiz night thurs 15/9
8 Build and break tues 20/9
9 Vr night fri 30/9
10 3d printing tues 4/10
11 unisfa screening/artemis LAN wed 12/10, sat 15/10
12 - -

Cam Hall Quiz Night

  • very successful!
  • [BRD] attended meeting for it
    • mostly positive feedback

Build and break a PC

  • week 8
  • done
    • went well
    • lots of people showed up
    • good build to person ratio
    • next time could do it in the loft more space

Artemis LAN

  • week 11 15th November
  • [GPO] and [NTU] to do more testing
  • We have another license coming in
  • Amazon instance running the server
    • ty mr bezos
  • might do more testing this week/next project night

3D printing

  • wk10 tuesday
  • 4th of october
  • Poster done, EMP approved
  • advertise this event
  • [MCW] send poster to guild and post announcement

VR night

  • week 9
  • 30th of sept
  • [->|] will help us with making an EMP
  • maybe ask Alex for help again...
    • [GPO], [DDJ], [->|] can attend
  • doing pizza
    • just do a pizza run on the day

UniSFA screening

  • Wk11, Wednesday 12th October 5pm.
  • The application has been submitted
  • Hackers isn't on Netflix so we have to borrow it off Youtube for $5
    • need to think of a title and details
    • [BLU] is talking to Patrick about it

Tech Clubs Quiz Night

  • The budget has been passed
  • The Tav didn't send [BLU] an invoice so she emailed asking for one. Just waiting now
    • [GPO] is dealing with the invoice
  • Advertising can now start, waiting on a advertising announcment for discord and social media to be finished that we can post
  • need more prizes
    • should get out this week
    • [BRD] will create one
  • [GPO] on 3d prizes
  • meetings on friday 3.30pm in EZONE if booked

REDACTED

  • meeting today

  • need to get people that will run our events

    • VR, rockband and LAN
    • James cox has agreed to lend us rockband
      • James will be in charge of that

  • VR

    • [BLU] can run VR for most of the time

  • LAN

    • screencheats
    • "whatever is the vibe"
    • jackbox
      • we should buy jackbox as we use it frequently
        • 5 jackbox games are ~140$

  • [GPO] motions to budget $100 to buy as many jackbox games as we'd like

    • [BRD] seconds
    • unanimous

  • [GPO] food man

    • will assist with food run before the event

  • [MCW], [GPO], & [->|] can all

Relay for life

  • [BRD] will talk to UWAnime about it

  • [DDJ] exits 12.53

General Business

  • interesting emails
    • Celest email
      • cant supervise the child
      • should probably try coder dojo instead
      • [BRD] will write an email back
  • we should start using discord events
  • start using Facebook
    • [->|] in charge

Action Items

  • [BRD] will talk to UWAnime about Relay4life
  • [BRD] will write an email to Celest
  • [->|] in charge of FaceBook
  • [BLU] will send EMP to tech clubs
  • [BRD] will make tech club poster
  • [MCW] send poster to guild and post announcement (for 3d printing)
  • [GPO] will go talk to guild finance
  • [MCW] will check mail

End time

  • 13.15