University Computer Club Committee Meeting Minutes 2024-04-12

Attendance

  • [BLU] Grace Fowler, President
  • [SEB] Bones Gazey, Vice President
  • [KKZ] Ariel Carter, Secretary
  • [ROY] Roy Xu, Ordinary Committee Member
  • [DOC] Diarmuid O'Connor, Ordinary Committee Member
  • [LCY] Lo Chien-Yi
  • [BRD] Cormac Sharkey
  • [MCW] Lara Frjec

Apologies

  • [LHP] Lauren Pudney, Ordinary Committee Member
  • [SVN] Lyla Peng, Fresher Representative
  • [GPO] Gary O'Donovan, Treasurer

Absences

Start Time

  • 16:53

  • [SEB] is chairing the meeting today.

Committee Reports

President's Report

  • Haven't done much, been busy

Vice President's Report

  • did tests - didnt do much for club
  • spoke to roy abt testing things for r710s but forgor to bring it in

Secretary's Report

  • Helped run UniLAN.
    • Was super fun!
    • Probably our most successful one so far.
  • I forgor
  • Went to project Night

Treasurer's Report

  • Westpac Main $6,562.90

  • Westpac Savings $46,250.12

  • Westpac Card $36.71

  • Guild Account $X,XXX

  • Not here

Fresher Rep's Report

  • Nothing to report this week

OCM Reports

  • [ROY]

    • Helped run UniLAN
      • Was excellent!
      • Pushing backups building (we are so close!)
    • Went to project Night

  • [DOC]

    • Helped with the front desk and some miscellaneous stuff at UniLAN
    • Other than that, busy week

  • [LHP]

    • Nothing to report
    • Busy week :(

Action Items from Last Meeting

  • [GPO] to find cartridges for new printer

    • Not here

  • [ROY] to check mail

    • done.

  • [GPO] and [DOC] will email past tech talk people for requests.

    • Not here.
    • In progress.
    • [GPO] found a potential contact.

  • Need to decide on manufacturer for stickers.

    • Talk to gary's sibling about prices.

  • [GPO] will make new project night poster and make recurring EMP.

    • EMP done (up until Oct.)
    • Need posters for several locations.

  • [GPO] will try to get Commbank account sorted so we can start going into this.

    • Not here.

  • Committee/Wheel: Write data retention policy.

    • In progress.

  • Advertise in CS building for Project Night.

    • Don't have a poster yet.

  • Exec to sign Tenancy agreement.

    • Will start tonight.

  • [BLU] to update the ACNC personal page with [SEB] as VP.

    • Not done.

  • [ROY] will continue with setup for Apple developer account.

    • Resubmitted case, DUNS eligibility fixed.

Machine Technical Reports

Servers

  • Tech meeting is next Monday.

  • We want to approve a budget beforehand.

  • [SEB] moves to approve budget for LSI9211

    • $40 each. Need 3.
    • $120 all up.
    • Unanimous.

  • [SEB] moves to approve budget for HDD

    • around $1200.
    • $191 for a spare. x2
    • $1550 all up.
    • Unanimous.

  • [SEB] moves to approve budget for slimline sata adapter

    • Maximum of $50 for each slimline sata to 2.5" ssd (x2)
    • $100 total.
    • Unanimous.

Network

Desktops

  • People keep moving the mouses and not replacing them.

Miscellaneous

New Equipment

Drinks and Snacks

  • [SEB] actions [BLU] to make a shopping list.

External Entities

Mail

  • Has been checked.
  • Haven't started filtering email domains yet.

Guild/SOC

  • Next SOCPAC around 30th April.

Tenancy

  • Need to sign new tenancy agreement.

    • Will do tonight.

  • Need to ask about poles for desks and hole in the wall from the pole falling over.

Other Entities

Westpac

  • Need to book a meeting.

  • [SEB] actions themselves to set up a when2meet.

ACNC

  • Need to update details for this year.
    • Committee members.
    • Financial details/revenue.

Apple

  • Ongoing.
  • Resubmitted the case according to the Apple staff.
    • They didn't read the documents submitted.

Events

Past Events

Charity Vigil

  • Need to ask [GPO] about fridge money for Charity Vigil.

UniLAN

  • Was good.
  • Having wrap up meeting next week.

Confirmed Events

Project Night

Tech Talks

  • Git Good talk was pushed back to next week.

  • Need to advertise again.

    • [KKZ] will reach out to other clubs about advertising.

  • More tech talks in the works.

50th Anniversary

  • No updates.
  • [BLU] will write tshirt competition update and reminder announcement.
    • Competition will end week 8.
  • [SEB] will make 'Soviet Russian Gag' shirt.
50th Anniversary LAN
Sit Down Dinner
  • Waiting on [GPO] and University Club for booking.
  • Need to discuss exactly when it will start.

Tentative/Future Events

Joint Camp

  • We normally hold it the weekend after exams (around 15th November), but it's already booked for that weekend.

    • UniGames and uniSFA are fine with booking it for the weekend after.
    • Around 23rd November.

  • [BLU] will send invites for camp subcomm server.

Club Collaboration

  • [BLU] will talk to Alex from UWAES collab.
    • They are hosting a Minecraft Server.

Closed Section

Door Applications

General Business

Important/Get Done Soon

  • Food run!!!

  • [SEB] actions [LHP] to figure out what ebergy drinks we can fit in the vending machine.

  • Get a working projector.

    • Want more than 3k >=1080p lumens preferably.
    • Actioned [ROY] to speak to [GPO] to figure out what specs we need for the new projector.

Miscellaneous

Major plan/ideas to do this year

New equipment we should get

  • Printer cartidgres

Action Items

  • [GPO] to find cartridges for new printer

  • [ROY] to check mail

  • [GPO] and [DOC] will email past tech talk people for requests.

  • Need to decide on manufacturer for stickers.

  • [GPO] will make new project night poster and make recurring EMP.

  • [GPO] will try to get Commbank account sorted so we can start going into this.

  • Committee/Wheel: Write data retention policy.

  • Advertise in CS building for Project Night.

  • Exec to sign Tenancy agreement.

  • [BLU] to update the ACNC personal page with [SEB] as VP.

  • [ROY] will continue with setup for Apple developer account.

  • [BLU] will make a shopping list.

  • [SEB] will set up a when2meet for Westpac.

  • [SEB] will make 'Soviet Russian Gag' shirt.

  • [KKZ] will reach out to other clubs about advertising.

End time

  • 17:28