UCC Committee Meeting on 28th January 2024

Attendance

  • [BLU] Grace Fowler, President
  • [GPO] Gary O'Donovan, Treasurer
  • [BRZ] Bryce O'Connor, Ordinary Committee Member
  • [I2N] Lorenzo Iannuzzi, Vice President
  • [KKZ] Ariel Carter, Secretary

Apologies

  • [LTX] Celine Wang, Fresher Representative
  • [BRD] Cormac Sharkey, Ordinary Committee Member
  • [MCW] Lara Frcej, Ordinary Committee Member

Absences

Start Time

  • 15:20

Motions via Circular

  • Uncharity cost split
    • Unanimous

Committee Reports

President's Report

  • Went to 50th subcom meeting

Vice President's Report

  • dabs
  • went to 50th subcom meeting and project night

Secretary's Report

  • Got prizes for UnCharity (just need to pick them up)
  • Went to UniLAN meeting (rip)

Treasurer's Report

  • Went to project night
    • Tidied up machine room
  • Paid phone bill

Fresher Rep's Report

  • No report

OCM Reports

  • NO REPORT
  • - went to 50th subcom meeting and project night
    • chilling
  • NO REPORT

Action Items from Last Meeting

  • [MCW] & [KKZ] will have a look into rebranding the website.
    • slow progress
  • [BLU]: make 3-d printed designs for 50th and in general.
    • no updates
  • [GPO], [I2N]: Will try to get Commbank account sorted so we can start going into this.
    • will schedule a meeting tomorrow
  • Committee/Wheel: Write data retention policy.
    • nupdates
  • [BLU] will make another checklist of things we need for ODay.
    • in progress (see overleaf)
  • [GPO] make sure to add stuff to handover document about people being on subcom.
    • not done
  • [GPO] to talk to Uniprint to see the turnaround time on a banner for ODay.
    • not done
  • Committee to finish their handover information.
    • some done

Machine Technical Reports

Servers

  • Motsugo had a moment on Monday after accidental restart (screen hates mollyguard)
    • It didn't come back properly
    • Reseated RAM, and still didn't come up
    • it was the intrusion sensor
  • Cisco server has been taken out and is being worked on by [MPT]
  • The bladeserver was powered on, it's too ridiculous
    • We started pulling apart dead ones for RAM and CPUs
    • CPUs from some of them are nice upgrades for Motsugo
  • Dell ESX possible replacements for Mollitz and Staging Server replacement.

Network

  • Cisco server possible murasoi replacement
  • 10G switches will require more SFP+ transceivers, will need to take inventory
  • Slow progress with UWA emails
    • We have someone on the inside who is responding about our problems with it and and Guild emails.
    • Will have to test Guild emails again.

Misc

  • New phone
    • It works, not worth if it costs us $22 a month
    • Need to find out how much it is

New Equipment

  • Bladeserver?
    • Eats up too much power.
    • Troublesome with 15A circuit.
    • if not used, scrap for RAM and CPUs, and more reason to get a GPU cluster.

Drinks and Snacks

  • Snack run soon, campbells probably

External Entities

Mail

  • Mail has been checked
    • POSTCARD from [RME]

Guild/SOC

  • SOCPAC meeting this Tuesday
    • [I2N] attending, [GPO] online
  • Tenancy meeting in early Feb

Other Entities

Westpac

  • Nupdates

Commbank

Events

Confirmed Events

UNCHARITY vigil

  • next weekend 3rd to 4th
  • Prize budget goes from $300 to $250 to reflect PCS pulling out
  • [I2N] moves to approve the new budget
    • Unanimous
  • Events:
    • Minecraft server all night.
      • Make Committee Ops on the server to allow multiple people to do Pay-to-OP
      • Latest version of MC
      • Survival games?
    • LAN games (4-7)
      • games will be ready on Motsugo
      • We can run AOE2 too
        • [LCY] make AOE2 pay-to-win with cheats.
    • Dinner at 7.
    • UCH, jackbox, takelings, party games (7:30-10)
    • VR (10-12)
    • Auction and Raffle (12am)
    • Jackbox (12:30/1-until people are sick of it)
  • Possible idea: 3D printing workshop
    • Have a PC with 3D modeling software and pay to print
    • Committee is divided on the issue.
      • Will not go ahead.

UniLAN

  • Today is last day for notice from Curtin.
    • They're going in tomorrow to talk with Curtin Guild, if no updates, happening at UWA again.

O-day

  • Stickers.
    • They're gold/yellow

[GPO]: look at foil stickers (going to blow up the world)

Tentative/Future Events

  • Alternating weeks of Tech and Games.
    • Kind of like 2023.
  • Wednesday/Thursday will be designated games night (will be odd weeks)
  • Tech talks will be based on availability. (even weeks)
    • [GPO] may run a 3D printing workshop early on.
    • [MPT] may run his Building the Internet.
    • Alex may run his one again.
    • DEVOPs and sysadmin talks will be nice, it fills a niche not done in other tech clubs.
  • Fresher Welcome week 1 - Wednesday (3:30-4pm start)
    • Introduction to UCC
  • AGM Week 2, exact date not sure yet.

Club Collaboration

  • [I2N] has a collaboration proposal for PhilSoc.
    • Prisoner's Dillema bot competiton.
  • Is Robotics still doing their keyboard building workshop?
  • UniSFA Collab?
  • Unigames Collab?
  • CFC and PCS tech talks collabs?

50th anniversary

  • Nostalgia Box
    • 16th of March (tentative)
    • Min 10 guests
    • BYO, catering is possible
    • Free play
    • $30pp, maybe not including catering
  • Big VR Night
    • Early/late between-sem break
    • Go to a VR gaming place, e.g. ZeroLatency
    • $$$
  • BigLAN
    • 2nd sem fresher welcome (Friday 26th of July) and/or week 2 of second sem
    • Fill Cam Hall with computers
    • Collab with eSports
  • Sit-down Dinner
    • 21st of September
    • University Club
    • Recent graduate maybe hire as a member??? [GPO]
    • Save-the-date EMP, so advertising can start once venue is sorted
    • Beverage package (TAB), or add to ticket unlimited drinks for certain amount of time (like Unigames ball)
    • Advertising done before actual EMP is finished
    • Gold Anniversary (amber terminal)
    • Get an RSVP for expected numbers by sending out a save-the-date before main advertising
  • Merch
    • T-shirt/polo with embroidered logo (gold?), optionally with printed ASCII art of 50 years on the back
    • T-shirt design competition shirt
      • Get members to submit designs
        • Voting based on dispense spending
    • Lapel size enamel pin
      • UCC logo (gold back, black lettering)
    • Stickers
      • Einstein (terminal)
      • Coke machine
      • Pasito Bandito
      • Top-down view of clubroom
      • Tux with UCC logo
    • Event-specific merch as addon for 50th dinner
      • Tote bags
      • Badges of some kind
      • USB with a slideshow of history of club
      • 50th anniversary mousepad
      • Lanyard
      • plus stickers, pin
  • Fundraising at 50th Dinner
    • Auction of stuff in clubroom
    • Raffle with large budget for cool stuff
      • SPONSORS PLEASE

Closed Section

General Business

  • Change meetings to weekly?
    • O-Day coming up, and so is semester
    • Next meeting is Sunday 4th of Feb 4.30PM
    • Will confirm date going forward at next meeting

New equipment we should get

  • Not for now

Action Items

  • [MCW] & [KKZ] will have a look into rebranding the website.

  • [BLU]: make 3-d printed designs for 50th and in general.

  • [GPO], [I2N]: Will try to get Commbank account sorted so we can start going into this.

  • Committee/Wheel: Write data retention policy.

  • [BLU] will make another checklist of things we need for open day.

  • [GPO] make sure to add stuff to handover document about people being on subcom.

  • [GPO] to talk to Uniprint to see the turnaround time on a banner for ODay.

  • Committee to finish their handover information.

  • [GPO] to look at foil stickers

End time

  • 16:49