UCC Committee Meeting on 31st December 2023

Attendance

  • [BLU] Grace Fowler, President
  • [GPO] Gary O'Donovan, Treasurer
  • [BRZ] Bryce O'Connor, Ordinary Committee Member
  • [BRD] Cormac Sharkey, Ordinary Committee Member
  • [MCW] Lara Frcej, Ordinary Committee Member

Apologies

  • [KKZ] Ariel Carter, Secretary
  • [LTX] Celine Wang, Fresher Representative

Absences

  • [I2N] Lorenzo Iannuzzi, Vice President

Start Time

  • 15.16

Committee Reports

President's Report

  • enjoying her holidays

Vice President's Report

  • ABSENT

Secretary's Report

  • ABSENT

Treasurer's Report

  • Westpac Main $4,829.38
  • Westpac Card $46,162.37
  • Westpac Savings $1770.10
  • Guild Account $3,194.03
    • have been away for a while

Fresher Rep's Report

  • ABSENT

OCM Reports

  • - enjoying the holidays

    • feeling jubilant

  • - enjoying holidays

  • - enjoying the holidays

Action Items from Last Meeting

  • [GPO], [I2N]: Will try to get Commbank account sorted so we can start going into this.
    • nope
  • Committee/Wheel: Write data retention policy.
    • nope
  • [BLU] will ask ICONS about busy bee.
    • nope
  • [KKZ] will make a reasonable budget for Xmas decorations for club room.
    • we didnt do this
  • [KKZ] will have a look using JB discount.
    • n/a
  • [MCW] apply for O-day
    • done
  • [BLU] will make another checklist of things we need for open day
    • nope
    • essential stuff is in oday box anyways
  • [GPO] annoucement for UNILAN
    • nope
  • [GPO] make sure to add stuff to handover document about people being on subcom
    • nope

Machine Technical Reports

Servers

  • serving

Network

  • networking

Misc

  • nothing

New Equipment

  • nothing

Drinks and Snacks

  • josborne and cas put all of the drinks behind the bin into the cupboard (shout out)
  • [LCY] filled up the vending machine
  • we can fill up the snack machine

External Entities

Mail

  • not checked

Guild/SOC

  • haven't heard much recently

Other Entities

Westpac

  • nothing much

Events

Confirmed Events

UNCHARITY vigil

  • nothing has happened, no meeting yet

Camp

  • everything is done
  • Unigames and unisfa will send us money
  • we didn't grab any snacks from the drinks and snacks auction but we got some drinks!
  • [CAS] & [LCY] enter 15.23

UniLAN

  • AARNET pain
  • nothings happening
  • we need to have another meeting
  • Ben from Curtin esports is in contact with AARNET
    • don't know whats happened since then
  • UCC will continue to hold onto the money as it was discussed previously
  • Make sure this is not at the same time as Uncharity

O-day

  • we've applied for a stall
  • [GPO] has got the invoice

[GPO] to pay the O-day invoice

  • we need 2024 member stickers
  • we'll bring the 3d printer, terminal and a desktop to play something on
  • it would be nice to get a new banner
    • perhaps a 50th anniversary banner
    • black background, green circuit board design in the back, white text with UCC and 50th

[GPO] & [LTX] to design the banner

  • Stickers for the year. colour?
    • we were thinking of sticking with a colour throughout the year
    • gold is the 50th anniversary colour
    • Gold background, black letters
    • could get them from stickerooze

Tentative/Future Events

Club Collaboration

[BLU] still needs to chat to icons about events throughout the year

50th anniversary

  • 21st of september is when we'll have a sit down dinner

  • It will most likely be held at the University Club

    • also super accessible

  • Merchandise:

    • Whole year:

      • T-shirt order for merch (one 50th and one normal)
      • design is open for members (week 1), its up for a few weeks (closed in end of week 3)
      • committee chooses some (in week 4) of the best and then we get to vote
        • voting will be during week 5 with adding money to dispense
        • then a final voting period will happen during charity vigil with money going to charity
      • Stickers
        • "Piss cup einstein sticker" -[CAS]
        • Could have one of Tux/penguin
        • Stickers of all of our computers/ the fishes
          • aquarium (that looks either like the clubroom or a monitor) with all the fishes
        • vending/snack machine
      • 3-D printed aquarium with fish in there :crying_emoji:

        • [BLU]: make these 3-d printed designs

      • Enamel pin (similar to what unisfa made)
        • would be expensive
      • tote bags
      • badges
      • mousepad

    • 50th specific:

      • USB with UCC logo (contains photos and memories throughout the years for attendees)
        • connected with a UCC keychain
      • 50th Anniversary T-shirt
      • 1 sticker referencing the 50th

  • if we really want to, someone can make a pillow cover with UCCs logo on it

  • We need more people in the subcom/into our discord server

    [GPO] and [BRZ] will join our server

  • Fundraiser throughout the year

    • Raffle for the whole year
    • for upgrades for machines/servers whatever

Closed Section

  • nothing

General Business

  • Re-branding the website?
    • to make it more user/student (?) friendly
      • or just organised a bit better

    [MCW] & [KKZ] will have a look into rebranding the website

    • anyone else please feel free 2 help out

New equipment we should get

  • still looking for a coloured printer

Action Items

[MCW] & [KKZ] will have a look into rebranding the website [GPO] and [BRZ] will join our 50th server [BLU]: make 3-d printed designs for 50th and in general [BLU] still needs to chat to icons about events throughout the year (try to get meeting soonish) [GPO] & [LTX] to design the banner [GPO], [I2N]: Will try to get Commbank account sorted so we can start going into this.

  • Committee/Wheel: Write data retention policy.
  • [BLU] will ask ICONS about busy bee.
  • [KKZ] will have a look using JB discount.
  • [BLU] will make another checklist of things we need for open day
  • [GPO] annoucement for UNILAN
  • [GPO] make sure to add stuff to handover document about people being on subcom

End time

  • 16.26