UCC Committee Meeting on the 10th December 2023

Attendance

  • [GPO] Gary O'Donovan
  • [BRD] Cormac Sharkey
  • [MCW] Lara Frcej
  • [BLU] Grace Fowler
  • [BRZ] Bryce O'Connor

Apologies

  • [I2N] Lorenzo Iannuzzi
  • [KKZ] Ariel Carter
  • [LTX] Celine Wang

Absences

Start Time

  • Meeting start 13.33

Committee Reports

President's Report

  • Went to the 50th Anniversary subcom meeting
  • Joined the Uncharity Vigil subcom discord

Vice President's Report

  • Not present

Secretary's Report

  • Not present

Treasurer's Report

  • Westpac Main $5309.38

  • Westpac Savings $46135.89

  • Westpac Card $1770.10

  • Guild Account $1211.22

  • Attended project night

  • Attended tech meeting

Fresher Rep's Report

  • Not present

OCM Reports

  • - Attended project night
    • Attended 50th subcom meeting
  • - Chillin'
  • - Attended project night
    • Attended 50th subcom meeting
    • Attended tech meeting
    • Work on MK ULTRA progressing

Action Items from Last Meeting

  • [GPO], [I2N]: Will try to get Commbank account sorted so we can start going into this.
    • No progress
  • Committee/Wheel: Write data retention policy.
    • Finalised details
    • Needs to be written
  • [BLU] will ask ICONS about busy bee
    • cant member
  • [KKZ] will make a reasonable budget for Xmas decorations for club room.
    • no progress
  • [KKZ] will have a look using JB discount.
    • no progress
  • [MCW] apply for O-day
    • done
  • [BLU] will make another checklist of things we need for open day
    • in progress
  • [GPO] announcement for UNILAN
    • in progress
  • [GPO] make sure to add stuff to handover document about people being on subcom
    • in progress

Machine Technical Reports

Servers

  • [MPT] has been working on new webserver host VM
  • [GPO] [CJN] working on a new VPN endpoint VM
    • OpenVPN making progress, IPsec and Wireshark/Tailscale to come

Network

  • Network latency starting to appear again

Desktops

  • Xbox app uninstalls automatically on each desktop

Miscellaneous

  • Octoprint broke
    • Blame [BRD]
  • UWA IT came and inspected landline for replacement
    • LEAVE OUR PHONE ALONE

New Equipment

  • N/A

Drinks and Snacks

  • [MPT] went on snack run
  • [BRD] moves to reimburse [MPT] $318.25 for snack run ($18.25 over standing budget)
    • [BLU] seconds
    • Unanimous

External Entities

  • N/A

Mail

  • Not checked, not expecting anything

Guild/SOC

  • Waiting on tenancy allocation
  • Channel to discuss tenancy stuff under committee stuff on discord

Other Entities

  • Nada

Westpac

  • Nuffin'

Events

  • Nothing to say

Past Events

  • Camp snack auction tomorrow

Confirmed Events

Tentative/Future Events

50th Anniversary

  • [BRD] - "Cogs are turning for 50th stuff"
  • Events to run during sem
    • Computer museum
    • LAN (Escape Portal/others)
    • VR outing (Zero Latency/others)
    • Sit-down dinner
      • Sat 21st of September is planned date (Week 9 Sem 2)
        • Date of adoption of Constitution
      • University Club is an appealing venue, but more research required
        • Unigames was happy with venue for ball
  • Raffle/fundraising for new clubroom machines and such
    • Voting with your money
  • Selling 50th merch
    • T-shirts
    • USBs with UCC stuff on it
    • Stickers of UCC famous stuff
      • Einstein, coke machine, etc.
    • Mousepads
      • [BRD] gonna rizz up xraypads again
  • Very good advertising opportunity
    • Marking our 50th at our O-Day stall as well
    • A bunch of events we can prepare advertising for WAY in advance
  • See full discussion of stuff in minutes of subcom meeting
  • More details at next subcom meeting
    • WE NEED MORE PEOPLE
    • anyone interested regardless of status in club please come and give feedback and advice!

Club Collaboration

  • Uncharity Vigil
    • Subcom has been formed
  • UniLAN
    • No news for now

Closed Section

General Business

  • Advertising and brand overhaul needs to come
    • [BRD] Make infra / planning area for advertising

Action Items

  • [BRD] Make infra / planning area for advertising
  • [GPO], [I2N]: Will try to get Commbank account sorted so we can start going into this.
    • No progress
  • Committee/Wheel: Write data retention policy.
    • Finalised details
    • Needs to be written
  • [BLU] will ask ICONS about busy bee
    • cant member
  • [KKZ] will make a reasonable budget for Xmas decorations for club room.
    • no progress
  • [KKZ] will have a look using JB discount.
    • no progress
  • [BLU] will make another checklist of things we need for open day
    • in progress
  • [GPO] annoucement for UNILAN
    • in progress
  • [GPO] make sure to add stuff to handover document about people being on subcom
    • in progress

End time

  • 14:15