UCC Committee Meeting Minutes 2023-06-26

Attendance

  • [BLU] Grace Fowler, President
  • [I2N] Lorenzo Iannuzzi, Vice President
  • [GPO] Gary O'Donovan, Treasurer
  • [MCW] Lara Frcej, Ordinary Committee Member
  • [BRZ] Bryce O'Connor, Ordinary Committee Member
  • [BRD] Cormac Sharkey, Ordinary Committee Member

Apologies

  • [LTX] Celine Wang, Fresher Representative
  • [KKZ] Ariel Carter, Secretary

Absences

Start Time

  • 15.14

Committee Reports

President's Report

  • Asked Unigames if they wanted to colab on the Scitech event. They declined but are happy to advertise.
  • Got a new filing cabinet.
  • texted claudia about her door application
  • signed one person up

Vice President's Report

  • went to project night (very empty:()
  • had an episode with proxmox
    • fixed now :)

Secretary's Report

  • not present

Treasurer's Report

  • Westpac Main $2,105.35

  • Westpac Savings $45,949.53

  • Westpac Card $101.00

  • Guild Account $4,227.00

  • driving his car

  • project night

  • venues sorted for unilan

  • need to sort out stuff with uwa it

Fresher Rep's Report

OCM Reports

  • - minutes uploading script is complete... i will try it today!

  • - attended project night for a bit

    • still busy with stuff even though semester is over :sob:

  • - didnt get much done.. busy marking exams

Action Items from previous meeting

  • [GPO] contact with Westpac about card and money.
    • email he will show us
  • [KKZ] will look into updating TheftBook/ reminding people of overdue items.
    • not present
  • [BRD] will get quotes for custom mousepads.
    • moved to 50th subcom
    • we'll get generic ones for now
  • [BLU] to starting organising for SciTech event.
    • in progress :smiling_imp:
  • [MCW] will email about Tech Talks.
    • i forgor sorry, will do at project night ;-;

Machine Technical Reports

Servers

  • "they're still serving" -lorenzo
  • motsugo needs its drive
  • mail issues still happening
  • remind oldgaurd to update where theyre senidng mail from

Network

  • pining still happening
  • packet loss
    • same shit different day

Desktops

  • PCs are doing okay
  • focus on server upgrades rather than desktop upgrades

Misc.

  • printers will be looked at today by james osborne
    • LAST CHANCE FOR THEM

New Equipment

  • new filing cabinet!!! yipppeeeee

  • [I2N] moves that we accept the filing cabinet

    • [BRZ] seconds
    • unanimous

  • all of the drawers lock

    • key is on the keychain
    • moving stuff over tonight at project night

Drinks and Snacks

  • putting dr pepper into pepis slot
  • dont need to do food run for a bit since holidays

External Entities

Mail

  • yes. nothing

Guild/SOC

  • SLTs tomorrow!! :heart:
  • socpac meeting tomorrow
    • [I2N] will go

Tenancy

  • can we ask about an asbestos management plan...
  • we should know about where it is
  • we should start asking about putting carpet down
    • perhaps better to do it next year

Other Entities

Westpac

  • nothing
  • [GPO] enters 15.35

Events

Charity vigil

  • [I2N] moves to approve the charity vigil distribution
    • [MCW] seconds
    • unanimous

SciTech

  • in 2 weeks
    • saturday the 15th of july
  • no unigames, but they are happy to advertise
  • [I2N] will ask for UNISFA
  • we'll have 2 weeks to advertise
  • we need to set up an EMP for it
    • [BLU] is on it
    • will also ask about group discounts

OGM

  • 21st of July
  • need to put the updated agenda on the door
  • waiting on [MPT] to write the policy
    • maybe [I2N] will do it

UNILAN

  • can start advertising it now, EMP is approved
  • [GPO] needs to make an eventbrite page
    • will also do a network test 2 weeks before hand

49th Anniversary

  • we'll pick a place and discuss it next meeting
    • for some reason we're only discussing italian places

Busy bee

  • to do the shelves
  • we can do it in the holidays in one day tbh
  • general complaints about dirtiness
  • sunday the 16th 10am
    • [MCW] will do annoucement
    • mention that we'll be cleaning the shelves
  • 3 weeks notice

Cam hall quiz night

  • week 7/8 thursday or friday
  • week 8

Tenancy busy bee

  • week 1-3

relay for life

  • week 10
  • saturday the 7/8th of october
  • parterning with uwanime
  • [BRD] poke them
  • ucc sponsoring part of our money for relay for life
    • with a money cap..
    • [GPO] making a budget for sem2
      • "he shall see"

VR/Halo day

  • we'll call it a semester 2 welcome
  • [MCW] will attempt it
  • definitely book the loft
    • libcal booking
    • [I2N] just did it

General Business

  • thinking of getting new monitors

    • [BRD]s monitor deal is still on
    • we'd get 2
    • [GPO] and [BRD] are on it

  • UNISFA has payed us back for their Ikea trip

  • If you fix something, add it to the wikis change log

Action items

  • [GPO] needs to make an eventbrite page for unilan
  • [MCW] will do annoucement for busy bee
  • [BLU] making EMP for SciTech
  • [GPO] contact with Westpac about card and money.
  • [MCW] email about tech talks
  • [KKZ] will look into updating TheftBook/ reminding people of overdue items.
  • [BRD] looking at generic mouse pads

End time

  • 16.13