UCC Committee Meeting on the 25th March 2023

UCC Committee Meeting Minutes 2023-03-27

  • Last committee minutes have been uploaded to the website

Attendance

  • [BLU] Grace Fowler, President
  • [I2N] Lorenzo Iannuzzi, Vice President
  • [KKZ] Ariel Carter, Secretary
  • [GPO] Gary O'Donovan, Treasurer
  • [CJN] Celine Wang, Fresher Representative
  • [MCW] Lara Frcej, Ordinary Committee Member
  • [BRD] Cormac Sharkey, Ordinary Committee Member
  • [BRZ] Bryce O'Connor Ordinary Committee Member
  • [MPT] James Arcus
  • [LIZ] Liz Thatcher

Apologies

Absences

Start Time

  • 17:07

Committee Reports

President's Report

  • Helped stock the vending machine after the food run.
  • Figured out how to add TLA's to the website with [BRD]'s help.
  • Talked to CLaudia about booking the loft.
  • Redid my uccpass phrase.\

Vice President's Report

  • Helped fix people's uccpass passwords.
  • :ucc:

Secretary's Report

  • Went to Costco and stocked the vending machine.
  • Did door training/finished setting up motsugo permissions.
  • Regained access to UCC instagram account :yippee:

Treasurer's Report

  • Westpac Main $4,512.764

  • Westpac Savings $37,798.09

  • Westpac Card $683.43

  • Guild Account $7,733.07

  • has been sick.

  • Went to Costco.

    • May have to raise drink prices?

  • Public keys not being added to uccpass.

  • ACNC stuff been sorted.

  • westpac hasn't replied.

    • potential space this friday.

Fresher Rep's Report

  • Planned VR Night Poster on Canva.

OCM Reports

- Talked to Unigames, carpet tiles have been there since before they moved in, suggested UWAnime

  • Talked to UWAnime, they said they got the tiles from Bunnings
  • Researched carpet tiles, the only places that we could reasonably buy from are Bunnings and Harvey Norman

[BRD]

  • Went to Costco.
  • Restocked coke machine.
  • Attempted to fix [LTX] uccpass.
  • Added perms to new members.

[MCW]

  • Went to costco.
  • Stocked snack machine.

Action Items from Last Meeting

  • [GPO] and [I2N] look at regulations and update them as SOC regulations have changed.

    • in progress, Jake is willing to go over them.

  • [BRD] book us a room for our meeting on the 3rd of April

    • in progress

  • [BLU] actions [GPO] to chase up signing tenancy agreement this year. To change responsibilty of the room to current exec

    • in progress.

  • [BLU] actions [BRZ] to research the carpet tiles and ask Unigames where they got it from

    • Research done
    • Waiting for quote from Kelvin.
    • Probably will just fix it ourselves.

  • [GPO] will ask [MPT] about what we should do about the IT situation

    • [MPT] had a meeting with uni IT, more to come.
    • Probably nees to be taken up at a higher level.

  • [BLU] will write up the email about non-student OCMS

    • Not done yet.

  • [MCW] fresher VR poster

    • Given to Celine.

Machine Technical Reports

Servers

  • Motsugo is (hopefully) briefly going down tonight.

  • Still have money budgeted ($4338 left for disks for molmol)

    • [GPO] motions to unallocate the remaining budget for molmol drives ($4338.02) and reassign it to upgrading and replacement storage devices for all servers, including molmol.
      • [I2N] seconds
      • Unanimous

  • [GPO] motions to budget $632.50 for APNIC non-member renewal fee.

    • [I2N] seconds
    • unanimous

Network

  • Something odd about Samson and administrative prompts in Windows.
  • Don't know where packets are going (possibly on UWA's end?)

Desktops

  • Still running kind of slowly?

Misc.

New Equipment

Drinks and Snacks

  • Went on Costco run.
  • Every slot in coke and snack machines are filled.
  • Need to reimburse [GPO].
  • Don't have a standing budget for food runs.
    • [BLU] motions to budget $300 standing budget for food and drink runs.
    • [I2N] seconds.
    • unanimous.
  • 2 boxes of expired harvest snaps.
    • change to half price.

External Entities

Mail

  • not been checked.

Guild/SOC

  • SOC meeting tomorrow at 6pm.
  • [GPO] and [KKZ] attending.

IT

  • Guild DNS zones are being reconsidered.

Tenancy

  • EMP does not mean you book the room.
  • [BLU] talked to Claudia, new thing called LibCal to be used to book the loft, CCZ, guild zones.
  • Claudia will bring it up at the SOC meeting.
  • ICONs tenancy chair server which has all presidents from ICONs.
  • proposed tenancy reallocation schedule.

Other Entities

Westpac

  • still not got back to [GPO], called them multiple times.
  • [LTX] has contact at Westpac CBD.
  • [GPO] may call up CBD Westpac to arrange meeting there instead.

Events

Past Events

  • none.

Confirmed Events

Project Night

  • still making poster for it, [BLU] will make a facebook/discord event for it.
    • [KKZ] can make an instagram post.

Tech Talks

  • Building the Internet.
    • :thumbsup:
    • Has been going well.
    • Book the loft if we can.
    • Potentially pencil in for a fourth session.

Potential Tech Talks

  • One about Linux.

  • One about SSH.

    • maybe not?

  • One about the 3D printer.

    • [GPO] can run.

  • How to Unix/UCC.

    • [BRD] will look into it.

  • Send out a poll for Tech talk topics.

    • On Discord, email tech@, facebook group

  • Email tech@ to see who would want to run a Tech talk.

VR Night

  • This Friday.

  • Unigames has booked the loft that Friday 3-8pm for a boardgame night.

    • May be able to hold it in their clubroom if small enough turnout.
    • Will need to negotiate on noise levels.

  • Have to use the clubroom.

  • can't do jackbox and VR at the same time if in clubroom, but can do more engaging games (KTANE).

  • Advertise earlier.

  • [KKZ] will make announcements on discord and socials.

Charity Vigil

  • Meeting tomorrow at 4pm.

  • Scheduled for 14th-15th April Friday-Saturday (study break).

  • Could do Artemis LAN at Charity Vigil?

    • Don't want Charity Vigil too far into the semester.

  • UCC Events

    • (Start to dinner) LAN [GPO]
    • (Dinner to midnight) Jackbox [MCW]
    • (Midnight to 3am) LAN
    • (after 3am) Jackbox
    • Online games, each round 5 mins for a gold coin.
    • VR? probably won't work unless more interactive.

  • no sponsors.

  • budget hasn't been approved yet.

    • $50 budget decided.

Uni LAN

  • No more info.
  • Curtin clubs potential hosting? No updates, probably not happening.

Redacted

  • [I2N] Organsing meeting after Charity Vigil.

Busy Bee

  • Next Tenancy Busy Bee Thursday 4th May.
  • April busy bee after charity vigil (29th/22nd?)

Tentative/Future Events

Artemis LAN

  • Week 7 weekend.

    • The weekend after Charity Vigil.
    • Saturday 22nd of April, 12pm.

  • Potential joint event with UniSFA?

Scitech

  • Potential joint event with UniSFA in the holidays after exams.
    • If unisfa doesn't want to we can go alone.

50th Anniversary

  • Who would like to help [BLU] organise it?

    • [LTX], [I2N] and [BRD].

  • Start getting ideas and recahing out to old memebrs.

Cam Hall Quiz Night

  • Next sem.

Relay For Life

  • Teaming up with UWAnime again?
    • [BRZ] will contact them.

Tech Clubs Quiz Night

  • normally on sem 2.

Club Collaboration

Closed Section

Door Applications

  • [BLU] to write re-application announcement and email.

General Business

Important/Get Done Soon

Misc

  • [BLU] added a couple quick links (ie. webcam and wiki links) to #readme on discord.

  • Fix the stand up banner.

    • Is fixed.

  • Continue looking for stands for the VR lighthouses?

    • Will be useful for Ern Halliday as the room we did VR in last years had no shelves or anything to prop the lighthouses on.
    • Speaker stands are very expensive but maybe not worth it.
    • Bunnings floodlights?

New equipment we should get

  • Mousepads.

    • They're nearly a decade old.

    • Custom mousepads?

      • if they are cheap and large.
      • Sometimes paying for customisation and not quality mousepads.
      • [BRD] will look into.

    • Deskmats if not too expensive.

      • Kind of annoying?
      • May get very dirty.
      • Mice work pretty well of the plain desk.

  • POE ethernet cable tester.

    • May not need.
    • If someone finds a cheap one.

  • Sandpaper.

    • From Bunnings.

  • 4-6 PS/2 keyboard + mouse -> A-M adaptorss for KVM.

    • We already have PS2 keyboards.
    • Need adaptors.
    • If it's pissing someone off they will go get it.

  • 3D printer colour changing fillament.

    • Need to make sure it's the right size for the printer and doesn't slip off the side.
    • Will order online.
    • [BLU] will research.

Major plan/ideas to do this year

  • New T-Shirt order?

    • Polos.
    • [GPO] will research.

  • Start reminding people of overdue items that they've borrowed.

    • Hasn't been updated in a long time.
    • Some stuff has been returned but not marked as such.
    • [KKZ] will look into it.

  • Start using the Instagram and use Facebook more

    • Have a appointed OCM who does announments and updates?
      • [KKZ] will.

  • Get a mini fridge?

    • Do we have room?
      • It would either be under the Project's bench, under the Machine Room bench or atop of the Machine Room bench where a broken AC sits now.
    • The fridge would be able to hold chocolate, water bottles, big energy cans like monsters, ice tea.
    • And because of dispense, we could add cents to our prices.
    • Would need to have a lock if it's not in the machine room.

  • Get a coloured printer?

    • 2021 committee talked about this.
    • Cheap $30 printer.
    • Unigames uses printer $$$
    • [I2N] motions to allocate $30
      • [BRD] seconds.
      • unanimous.

  • Spare AC to be put on top of snack machine.

    • brr :shivering:

Action Items

  • [GPO] and [I2N] look at regulations and update them as SOC regulations have changed.

  • [BRD] book us a room for our meeting on the 3rd of April

  • [BLU] actions [GPO] to chase up signing tenancy agreement this year. To change responsibilty of the room to current exec

  • [BLU] will write up the email about non-student OCMS

  • [KKZ] make announcements for VR Night on discord and socials.

  • [BLU] will make a facebook/discord event for Project Night.

  • [BRZ] will contact UWAnime about teaming up for Relay For Life.

  • [BLU] to write re-application announcement and email for door.

  • [BRD] will look into getting custom mousepads.

  • [BLU] will research 3D printer colour changing filament.

  • [GPO] will research new t-shirt order.

  • [KKZ] will look into updating TheftBook/ reminding people of overdue items.

End time

  • 18:07