UCC Meeting on 6th July 2021
UCC Committee Meeting Minutes 2021-07-06
- Last meeting minutes uploaded to the website.
Attendance
- [TEC] Timothy Chapman, President
- [MPT] James Arcus, Vice President
- [BLU] Grace Fowler, Secretary
- [EGG] Alex Barker, Fresher Representative
- [APA] Alistair Parkinson, Ordinary Committee Member
- [OKC] Benjamin Wright, Ordinary Committee Member
- [HET] Nicholas Clements, Ordinary Committee Member
Apologies
- [LMH] Liam Hammond, Treasurer
Absent
Start Time
- 16.19
Committee Reports
President's Report
- Urgh, more covid restrictions :(
- Looking forward to back to no-mask meetings in clubroom.
- Tenancy busy bee and consultation happened.
- UCC's room got a clean bill of cleanliness.
- Consultation meeting was exceptionally uneventful.
Vice President's Report
- Went to subcom meeting, reported below.
- On a personal note, things are finally moving with my studies again.
- Yay!
- Responded to emails from UniIT Cybersecurity about our SSH setup.
- Have been responding and consulting with wheel.
- Showed Kelvin (Guild staff (IT & some facilities stuff)) and Lauren (Guild OH&S) around when they came to inspect the machine room.
- See info below in Guild section.
Secretary's Report
- Haven't been around the clubroom much, so I don't have a lot to report on. (You guys don't get to hear about my funny antics in the clubroom :( )
- Didn't go to the busy bee cause of health reasons, also I wouldn't have been of much help anyway.
- Haven't been keeping on top of posting the minutes :(
- Thankyou [EGG] for posting them in my stead.
- Am thinking that because we can't find the secretary keys, we should just commission new ones.
- Will need help with writing up questions for the UCC round for the quiz night.
- [MPT] still hasn't given me the Annual Meeting Minutes.
-
Nearly forgot to add full stops in my report.
-
Started playing Minecraft on the server a while ago and had a scare in the clubroom.
- Someone thought I had been murdered. (Whoops)
- Had 4 of my pets drowned while in my care. (How does that even happen?!)
- Started a UCC cult with [EGG].
- You guys are really missing out if you don't play Minecraft ;)
- Have died 30 something times.
- I'm deader than a ghost.
Treasurer's Report
Fresher Rep's Report
- University Cleaning Club time!
- Rebuilt a shelf with [MPT]. Had to move the froggy whiteboard :( Perhaps it will be restored some day...
- Cleaned up the machine room with [MPT]. We can walk in there again!
- Went to 21-06-03 busy bee. Moved a lot of the boxes under the desks onto the shelves. At last our knees can stop being destroyed.
-
Uploaded past 3 meeting minutes o.o
-
Played a lot of Minecraft on the UCC server.
- Started a cult, fought Egg Zombie invasion, built a town with [BLU], [APA] [MDD] & others.
- Server is doing fantastic apart from the TPS issues. Thanks [TEC] & Andrew.
OCM Reports
- [HET]
- Forgot about my ONE TASK due to the pandemic so I will be transferring my knowledge to someone else.
- I also assisted in building the shelf, why do we have uneven numbers of nuts and bolts?
Machine Technical Report
- Nothing new.
Servers
Network
Desktops
Miscellaneous
Action Items
[TEC]
- Talk to Guild about server solutions.
- Ongoing.
- Get [BLU] and [APA] to write up report for [REDACTED].
- Done.
- Reply to GhostCcamm about penetration test.
- Done.
[MPT]
- Show people how to be door after the renewals close.
- Done after Busy Bee. Follow up session may occur.
- Send [APA] prior work on sponsorship.
- Ongoing.
- Find the secretary keys for [BLU].
- Ongoing.
- Follow up with [BLU] and [LMH] with ACNC Annual Information Statement.
- Done
- [BLU] and [MPT] Complete 2020 AIS with financial info from [LMH].
- Done.
- Respond to last email about SSH.
- Done.
- Look into server cooling Australian company quotes.
- Ongoing.
- Give [BLU] the Annual Meeting minutes.
- Ongoing.
[APA]
- Write up what the sponsorship pamphlet would look like.
- Ongoing.
[HET]
- Send [MPT] info about Australian server cooling companies.
- Ongoing.
[BLU]
- Get a list of all the 1st and 2nd year com-sci units and email unit co-ords of tech talk ideas and to advertise UCC in lectures.
- Ongoing.
Other
New Equipment
Drinks and Snacks
External Entities
- [BLU] hasn't checked it in weeks.
Guild, SOC
- Tenancy busy bee and consultation.
- Busy bee happened Saturday 3rd July 10am - 1pm.
-
Consultation happened.
- Everything was good.
-
Exactly 7 people showed up to the busy bee.
- Shelves got stacked, nothing on roof, empty corridor, room neat, under desk stuff taken out.
- Clean up was a success.
- Now have a monthly busybee date.
- Will pick a weekend before the busybee date and clean up the clubroom.
- Can train new door members and have a refresher course there as well.
- If door can't RSVP to the proposed date, consequences will occur.
Other Affairs
Events
Cameron Hall Quiz Night
-
Corin from UniSFA was elected as chair and Gwen from Unigames as secretary.
-
Lightmittee:
- Alistair (UCC)
- Amber (Unigames)
- Corin (UniSFA)
-
Liam (Panto)
-
Darkmittee:
- Grace (UCC)
- Gwen (Unigames)
- Chase (UniSFA)
-
Davis (Panto)
-
(Don't know if I need to add everyone who's on the committee, but eh).
- We plan to have the quiz night in the Tav.
- Was going to have it on the 20th of August, but that date is already booked. Alternate dates are 19/8, 26/8 or 27/8. Tav hasn't gotten back yet concerning those dates.
- Do I add estimated guess of finance?
- $50 budgeted for prizes. What sort of prizes are we thinking?
- Cheap Arduino's.
- USB's.
- Hardware in the club, that's not in use.
- There'll also be a wooden spoon prize. Need to think of one.
- Old, not useful hardware.
- There'll be 10 rounds, 10 questions with club rounds, sport, general knowledge/what's your major and a music round. If PCS is involved they might do a puzzle table round.
- Will probably have side minigames that people can do whenever.
- Haven't thought of a theme yet.
- Still need to do EMP.
- Not sure if PCS and UWASCA will be involved.
-
We agree that clubs wanting to be involved in the Cameron Hall Quiz Night, shouldn't be added last minute. There should be an actual process and a standard should be set to involve other clubs, before sub-committee is elected.
-
[BLU] will need help for making the UCC questions.
- Get hands on questions from previous years for UCC.
Tech Club Quiz Night
- DSC, CFC, PCS and CSSC want to hold a quiz night together.
- Thinking of following Cameron Hall plan for quiz nights.
- Will most likely be held in the mid semester break of semester 2.
- Will form a subcommittee of 2 people and approve Cameron Hall sub-committee regulations.
-
[EGG] and [MPT] volunteer to be the sub-committee reps.
-
[TEC] Motions to: Approve sub-regulations.
- [BLU] seconds.
-
4 for, 2 abstains.
-
Get sub-committee this week and work on putting people in touch and get things going.
Redacted
- No meeting last week.
- Venue minimum of 30 guests.
- Final booking to be confirmed 7 days before.
- Total venue cap of 95 guests.
- Pending issues resolved.
- EMP in, waiting progress.
- Need to think about advertising.
Tech Talks
- Nothing's happening.
- James still wants to do his part 3 talk.
- Need to contact people for other ones.
- Immediate Tech talk ideas finalised before end of next week and contact potential people by then.
-
Aim for advertising finalised 2 weeks before semester.
-
ACTION: [BLU] to Contact com-si 1st and 2nd year unit co-ords to ask for ideas to cover in Tech talks and advertise UCC at the start of a lecture.
Minecraft Speedrun Tournament
- Social event for Minecraft gamers to try their hand at beating the game as fast as possible.
- The competition is to be first to beat Minecraft.
- Will run on the 7th of August from 4-9pm at home or in UCC.
- Teams must register on the day and can consist of up to 3 members.
-
$20 prize for winning team.
-
Minecraft event poster is done.
- Need to make EMP and server. Event 2 or 1 weeks into semester.
- Probably take 3 hours.
- Prizes? Might be a good idea.
- Budget $20 for prizes.
- [APA] Motions to: Budget $20 for prizes.
- [TEC] seconds.
- 4 for, 2 abstains.
General Business
- Commission new secretary keys?
- Will wait, because we don't know where the other keys are.
- Annual Meeting minutes.
- ACTION: [MPT] to give [BLU] the minutes.
- Door Application: Alice Rosario
- [TEC] Moves to: Appoint Alice Rosario to become a door member.
- [EGG] seconds.
-
5 in favour, 1 abstain.
-
All the plushies except for the lama have been cleaned.
-
Clubroom needs a fresh coat of paint, clean couches and desk.
- Clean our couches instead of getting new ones? We're thinking of getting them professionally cleaned. Not sure.
- Budgeted $250 to get couches professionally cleaned last meeting.
-
Would like to see fresh coat of paint on the walls, clean couches and desks.
-
James arrives 4.57.
End Time
- 17.20