UCC Committee Meeting on the 31th August 2022

UCC Committee Meeting Minutes 2022-08-31

  • Last committee minutes have been uploaded to the website

Attendance

  • [BRD] Cormac Sharkey, President
  • [BLU] Grace Fowler, Vice President
  • [MCW] Lara Frcej, Secretary
  • [GPO] Gary O'Donovan, Treasurer
  • [CJN] Conor Bennett, Fresher Representative
  • [->|] Daniel Ledovsky, Ordinary Committee Member
  • Djimon Jayasundera, Ordinary Committee Member

Apologies

  • Ariel Carter, Ordinary Committee Member

Absences

Start Time

  • 13.12

Committee Reports

President's Report

  • no tech club quiz night meeting yet </3
  • have prizes for quiz night, but still some budget left
  • had SGM, 2 new OCMS now woohoo
  • need to call UWAIT because hey havent responded to the email he has sent
  • attended camp meeting

Vice President's Report

  • no tech club meeting </3
  • attended SGM
  • attended cam hall quiz meeting
    • need to tell door how to do sales
    • we need to put ticket sales on dispense
    • physical tickets onn dispense
      • [BRD] in charge of this

Secretary's Report

  • need to check mail soon because of card..
  • SGM minuting stressful
  • sent out annoucements and stuff

Treasurer's Report

  • Westpac Main $6,466.11
  • Westpac Savings $44,213.07
  • Westpac Card $159.80
  • Guild Account $3,842.10
  • went to SGM
    • more people than we thought wed get
  • cam hall quiz night meeting almost ready
  • start printing prizes soon
  • need to speedrun writing a SPG for friday, might be able to get dosh for the new clubroom desktop budget

Fresher Rep's Report

  • Made poster for 3D printing
    • banger poster
  • Attended tech meeting

OCM Reports

  • - attended SGM
    • very happy to have new OCMs
    • hopes to assist fellow OCMs
  • (we gotta show new OCMs how stuff runs)
  • Djimon:
    • nothing yet

Action Items from Last Meeting

  • [GPO] help [BLU] with Tav invoice
    • budget finished, ready to be passed at next meeting
    • should be done next week
  • [CJN]in charge of 3D printing poster
    • DONE (ding?)
  • [GPO] will also print prizes (for cam hall quiznight)
    • ongoing
    • dice tower
    • similar to charity vigil
    • maybe buy some files with leftover budget
  • [MCW] will email our public mailing list to see if anyone has headphones they can donate
    • havent done it yet
  • [BLU] will chat with Unisfa about a joint screening
    • talked to president
    • Unisfa has no plans for wk11
      • need to choose a date
      • wednesday perhaps?
    • should think of movie ideas though

Machine Technical Reports

Servers

  • molmol working fine now
  • could get newer SSDs?
  • [NTU] wants to buy rackstuds
    • budgeted, just need to be bought

Network

  • waiting for UWAIT >:(

Desktops

  • cpu and gpus are here
  • motherboards, ram, cases, power supplies needed
    • can use old ones tho
  • [GPO] motions to budget $500 extra total for motherboards, ram , power supplies and storage.
    • [BRD] seconds
    • unanimous

Misc.

  • nothing to note

New Equipment

  • we are low on isopropyl
    • we can just use our methylated spirits for now, just needed to be slightly diluted

Drinks and Snacks

  • [BLU] filled up hello panda and mountain dew
  • running low on harvest snaps
    • Theres more in the cupboard
  • mars going strong

External Entities

Mail

  • not checked

Guild/SOC

  • random SOCPAC meeting (we didnt get an email for it)
  • SPGs got extended
    • [GPO] on it

Other Entities

  • westpac as always
  • UWAIT as always

Events

  • no events to worry about until wk8 it seems...
  • EMPs now tho
  • everyone has acess to MyGuild
    • we can go over it together

3D printing

  • wk10 tuesday
  • 4th of october

VR night

  • week 9
  • 30th of sept
  • [->|] will help us with making an EMP
  • maybe ask Alex for help again...

Build and break a PC

  • week 8
  • 19th sept
  • 4pm
  • [BRD], [GPO], and [->|] know how to build a PC
  • should order the rest of the parts nowish
    • if people see deals, send them over to [GPO]

Artemis LAN

  • week 8 saturday
  • 24th sept
    • might be good to have a committee test run before the event

Study break jackbox

  • firday study break
  • 3pm
  • do EMP for it today

UNisfa screening

  • Wk11, maybe Wednesday
  • UniSFA Prez said that they don't think UniSFA has anything planned in week 11
    • Need to follow up and ask them if Wednesday would be a good idea
  • Need to think of screening ideas

SGM

  • happened
  • Had 5 nominations for OCM
  • Djimon Jayasundera and Ariel Carter were elected as our new 2 OCM's

Cam Hall Quiz Night

  • Need to inform door on how to sell tickets
  • And add tickets to dispense
  • prizes?
  • Committee table?
    • committee is interested

Relay for Life

  • nothing much
  • Committee signed up?
  • too late for early bird

Tech Clubs Quiz Night

  • Meeting didn't happen last Sunday
  • New meeting time might be Friday 5pm
  • The budget is done, just need to have the subcom and hen committee approve it

REDACTED

  • need to consider what events we can run
    • LAN games, jackbox, VR
    • rockband popped off last year
      • Will ask Coxy if he's coming and would like to bring Rockband down
      • [LCY]s family has guitar hero and props too
    • gonna visit Ern Halliday before the actual event
    • other committee members encouraged to come on down ;^)
  • [CJN] exits 13.50

General Business

  • make new ocms do EMPs heheheeh
    • work on them after meeting
  • need to put up OCMs photos on the website
    • pls send us your photos
    • [BLU] will update the discord committee message
    • [BRD] will fix committee terminal message
  • look at fixing the awful email set up we have?
    • also in terms of committee: teaching new OCMs and other committee members how to manage the approve items in the filter queue
    • should get better at responding to emails

Action Items

  • [BRD]
    • Jackbox emp
    • load cam hall tickets
    • adapt cam hall ticket doc for door and post in new channel
    • edit committee motd
    • UCCPASS
  • [BLU]
    • will update the discord committee message
    • continue talking to UNISFA
  • [GPO]
    • will keep buying computer parts

End time

  • 13.57