UCC Committee Meeting on the 26th July 2022

UCC Committee Meeting Minutes 2022-07-26

  • Last committee minutes have been uploaded to the website

Attendance

  • [BRD] Cormac Sharkey, President
  • [BLU] Grace Fowler, Vice President
  • [MCW] Lara Frcej, Secretary
  • [GPO] Gary O'Donovan, Treasurer
  • [->|] Daniel Ledovsky, Ordinary Committee Member
  • Ming Han Ong, Ordinary Committee Member

Apologies

Absences

  • [LMH] Liam Hammond, Ordinary Committee Member
  • [CJN] Conor Bennett, Fresher Representative

Start Time

  • 13.16

Committee Reports

President's Report

  • attended project night
  • went to westpac
  • did anniversary EMP
  • attended tech club quiz night

Vice President's Report

  • Went to Westpac last Friday.
  • Attended Busy Bee but missed out on cleaning.
  • Went to Project Night but ended up going to Tech Club Quiz Night meeting.
  • Did VR Night EMP.
  • Asked Leigh about events.

Secretary's Report

  • sent out emails to a bunch of CITS proffessors for lecture bashing
  • checked mail and they told me to piss off!!!!
  • my uccpass is broken
  • attended project night

Treasurer's Report

  • Westpac Main $4735.03

  • Westpac Savings $44827.80

  • Westpac Card $39.66

  • Guild Account $4,072.60

  • FINALLY got a response from SOC President concerning public liability.

    • See details under Guild/SOC
  • Visited Westpac

    • See details under Other Entities#Westpac
  • Attended project night

    • Talked of insurance, etfs, guild hacks, and updating desktop hardware

Fresher Rep's Report

  • not present

OCM Reports

  • Daniel attended busy bee.

  • Ming attended busy bee.

    • looked at dispense rankings on ceberus

Action Items from previous Meeting

  • [MCW] will send out a new whenisgood for next semester.
    • done
    • meetings will be wed 1pm for sem2
  • [MCW] will sign us up for club carnival
    • done
  • [BRD] will do every EMP known to man
    • we've submitted a bunch now (all the relevent/close ones)
  • [MCW] will write the anniversary email
    • done and sent
  • [GPO] will email Leigh about unincorporation
    • we talked to him in person
    • a lot would change if we had to unincorporate
      • we would rather not

Machine Technical Reports

Servers

  • merlo updated to DEBIAN11
  • a few other machines updated to DEBIAN10

Network

  • mooneye is being moved to cloud mooneye still (will take a few weeks)

Desktops

  • a couple on old Linux Mint and need 2 be updated
  • discussing getting new parts/getting new desktops bc they are old as fuck
    • 2 are definetly getting replaced
    • we can do these at the build and break

Misc.

  • Account locking?
    • DONE :)
    • door is cleared of any members that havent re-applied/dont do anything

New Equipment

Drinks and Snacks

  • almost out of hello panda

    • [LIZ] is buying most of it
    • will buy more soonish
  • pocky is also popular

External Entities

Mail

  • Checked mail. Just a letter from Westpac saying the University branch was permanently closing.

Guild/SOC

  • SOCPAC meeting this Thursday 6pm

    • [MCW] will attend
    • [BRD] will attend
  • Guild will do first aid certs for $99/ea (discount) if we have a room for it and do an emp.

    • Unigames is planning on doing one. Do we wanna join?
    • Also, apparantly the club can't pay for it or reimburse you. Individuals have to pay for it themselves.
      • not really a requirement of running the club
      • [GPO] will ask finance about it anyways
        • [GPO], [BLU], [MCW] interested
  • Email from Jak (President of SOC) about public liability insurance

    • TURNS OUT WE DON'T NEED IT, IT'S STILL COVERED BY THE GUILD
      • DESPITE SEVERAL EMAILS AND DIRECT QUOTES FROM HIM AT SEVERAL SOCPAC MEETINGS.
        • Apparently a new email clarifing this was sent, and somehow did not get sent to us.
        • basicallly we can get sued if something goes wrong under our influence
  • Went and talked to Leigh (Guild Events)

    • We do not need public liability insurance
      • We DO need director's/executive/managers liability insurance.
      • Leigh has said that he can help us with talking to Finance and hopefully being able to broker a deal with the Guild's insurance agent.
        • This still will cost a lot, but is not as urgent and it means we can actually submit EMPs and run events!
        • [GPO] will email Leigh later about this & any other questions we have
          • he said he'd help us work with finance to get managers insurance
            • might be a bit expensive
            • we will do it when its required by guild
            • not a high priority right now as we can still run any events we want

Other Entities

Westpac

  • Lilly has been added as a signatory and was already an admin

  • We have ordered new cards

    • For the second time.
    • hopefully it shows up at the right place and on time
  • They also couldn't help us with ETFs

    • Westpac has told us that we can probably not get a securities trading account as it's "too complicated" and that we should make a trust in the name of one of the committee members, pay out the money to that trust, and invest via that.
      • Most likely bullshit. [GPO] will follow up and continue his path of righteous anger until this is sorted.
        • Insert Larry Ellison lawnmower's razor here.
  • we've removed James and Liam fully too from administraters

Events

Busy Bee

  • all of cam hall was cleaning at the same time

  • Is there a list of people who attented Busy Bee and gave apologies?

    • list of people that attended:
    • [TPG]
    • [ALI]
    • [MCW]
    • [BRD]
    • [->|]
    • [LIZ]
    • Ming
    • [GPO]
    • [LCY]
  • If someone missed 3 Busy Bee's without apologies, committee should apparently talk about it.

Lecture bashing

  • Has someone emailed the proffessors asking when we should come to the lectures/kwhen it is?

    • [MCW] has emailed
  • list of lecturers we should contact:

  • CITS1001 - Dr Max Ward

    • no response
  • CITS1401 - Dr Ghulam Mubashar Hassan

    • no response
  • CITS1402 - Professor Gordon Royle

    • agreed.
      • Tuesday 9am at Social Sciences LT
  • CITS2002 - Dr Chris McDonald

    • he has covid so no
  • CITS2211 - Dr Debora Correa

    • no response
  • CITS3007 - Dr Arran Stewart

    • no response
  • we need to print flyers for this

    • we need to edit them for this year
    • [CJN] will edit them
  • if any one else responds we can arrange a group to go together.

Second Semester Welcome

  • Week 2 Tuesday 2/08 4pm

  • Should print out flyers with our events coming up. (We can use them for Sem 2 Welcome, Lecture Bashing and Club Carnival.)

  • Pizza and garlic bread after?

    • we can budget food via circular on the day

Club carnival

  • Week 2 Tuesday 02/08 12pm

  • Email Leigh about a marquee.

  • What do we want to bring down and show off

    • 3D printer
      • we need a generator for it
        • [GPO] will ask Leigh about it
    • keyboard tester
    • we could bring a old PC & controllers down and set up a game. Can figure out what game later
  • Do we have a tent location allocated to us?

    • not yet
    • waiting for guild to let us know
  • Who can man the tent?

    • [MCW], [BRD], & [GPO] can be there
  • we need to bring squarepay & bank transfer down & a float for cash

    • need sign up sheets
    • Tim has a checklist for O'day also useful for club carnival
    • [GPO] will message Finance for float
  • also can print shared tech club flyers

    • someone will print them and get reinbursed later
    • need to decide on how many of fresher guides/ general flyers needed

Anniversary

  • Week 2 Friday 05/08 6.30-9pm
  • Hampden Hotel
  • Tickets are free
  • Email committee RSVP with what food you'd like and transfer us the money. RSVP close Wednesday 3rd August.
    • [MCW] will post an announcement on discord today and again on monday for a reminder

VR Night

  • Week 3 Friday 12/08 4pm
  • EMP is done.
    • Budget for pizza on the night.
    • [MCW] is the event manager

3D Printing Workshop

  • Week 5 Monday 22/08 5pm
    • basically run on a project night
  • [GPO] will run that.
    • needs to write a script for it
    • we'll design some basic shapes in tinkerCAD and print them

Artemis LAN

  • Week 6 Saturday 03/09 11am
  • Need to find someone anyone who's willing to run it.
    • [GPO] will ask peeps

Cam Hall Quiz Night

  • Thursday/Friday after study break (15th or 16th September) week 7, 7pm

    • mid semester exams might interfere with this.
      • suggested to do it Friday
  • What theme do we want?

    • circus theme :o)
    • op shop theme
  • Need to buy prizes.

  • [BLU] Motions To: Budget $50 for prizes.

    • [GPO] seconds
    • unanimous

Build & Break a PC

  • Week 8 Monday 19/09 5pm

  • Move to later in sem for time to buy components

    • Complete rebuild of cobra and cichlid
      • old CPUs and graphic cards
    • replace graphics of corvo
      • Maybe replace RAM? higher freq and lower latency
      • cpu/mobo supports up to 3200mhz
  • wait till later for budgeting

  • [GPO] actions [GPO] and [->|] to look at parts, watch LTT, and to decide on a budget.

Relay For Life

  • Week 9 Saturday-Sunday 01-02/10 12-12pm
  • What's happening with UWAnime?
    • [BRD] has got in contact with UWAnime pres Liam
      • suggested a Jojo theme
      • UCCAnime part 6 relay ocean

Tech Clubs Quiz Night

  • Nothing much really happened.
  • Sat 12/11 (6pm?) (Weekend of Final Exam Week).
  • Have a venue, the Tav.
  • Have a tentative new meeting time.
    • ensure subcommittee regulations so things actually get done

SGM

  • Need to decide on a date.

    • during semester break?
    • needs to be sent out 10 days before the SGM
    • saturday 10th of september is the current day of interest
    • [LMH] needs to send in his resignation
    • [MCW] needs to write the SGM emails and to ask for interest in an OCM position
  • New OCM position.

  • Adding Door policy to the constitution.

    • Door signup, reapplication, taking off process. As well as not attending busy bees.
      • just to make sure we formalise it so its clear for handover
      • we could fix the Door policy issue by changing the committee regulations
        • dont need an SGM for it
        • we should link the regulations and constitution on discord
          • [MCW] will do this
  • [BRD] exits 14.16

REDACTED

  • Primary colour camp is the name
  • [MCW] will move all minutes to a shared folder [BLU] has made

General Business

  • Tech Talk videos?

    • [BRD] has a script, just needs to be recorded
  • Desktop Spec cards

    • Little cards that we can put on the computers that say these are what my specs are. CPU, Graphics, Ram
    • So people know what computers are good for gaming and stuff like that.
  • NEW EMAIL FOR MEETINGS !

    • [GPO] will look at changing it so that meetings can start happening at 1pm on wednesday
  • Headphones aliexpress?

    • [->|] will look for usb bluetooth adaptors instead so that people can bring their own headphones
      • better for hygine
  • After we've agreed on the events and date, we need to start designing and printing the flyers and fresher guide.

    • Tim has a template in Latex
  • Exec emails logged?

    • as a redirect, it gets sent to an archive
    • [GPO] will work on it for project night
      • do we make it acessible to committee or all members?
      • only committee but can be made avaliable on request by members
  • Have a door meeting?

    • letting door members know rules & making sure they enforce them
    • planned for next week for now
      • next week saturday, 12pm
      • [MCW] will send out an announcement by this saturday

Door Re-Applications

James Arcus

  • [GPO] motions to appoint James Arcus to Door group
    • [BLU] seconds
    • unanimous

Action Items

  • [MCW]

    • send out door meeting email by this saturday
    • move all minutes to a shared folder [BLU] has made
    • write the SGM email
    • dont forget about going to VR night as i am event manager
    • post discord reminder today and on monday about anniversary
    • attend SOCPAC meeting
  • [GPO]

    • work on exec email archive during project nights
    • will try to change meeting date on the emails that get sent out weekly
    • message Leigh about marquee + being incorporated + generator
    • look at computer parts
    • ask people about Artemis LAN
    • think about/start writing a 3D workshop script
    • message finance about a float and about first aid
  • [->|]

    • will look for usb bluetooth adaptors instead so that people can bring their own headphones
    • look at computer parts
  • [BRD]

    • needs to record a Tech Talk video
    • attend SOCPAC meeting
  • [CJN] will edit flyers via Latex

End time

  • 14.41