# UCC Committee Meeting Minutes 2021-06-25 - Last 2 minutes not uploaded yet. ## Attendance - [TEC] Timothy Chapman, President - [MPT] James Arcus, Vice President - [LMH] Liam Hammond, Treasurer - [EGG] Alex Barker, Fresher Representative - [HET] Nicholas Clements, Ordinary Committee Member - [OKC] Benjamin Wright, Ordinary Committee Member - [BOB] - [NTU] ## Apologies - [BLU] Grace Fowler, Secretary - [APA] Alistair Parkinson, Ordinary Committee Member ## Start Time - 14.16 # Committee Reports ## President's Report ## Vice President's Report - Went to subcom meeting, reported below - On a personal note, things are finally moving with my studies again - Yay! - Responded to emails from UniIT Cybersecurity about our SSH setup - Have been responding and consulting with wheel - Showed Kelvin (Guild staff (IT & some facilities stuff)) and Lauren (Guild OH&S) around when they came to inspect the machine room - See info below in Guild section ## Secretary's Report ## Treasurer's Report - Semester grants- can claim back about $5,000 ## Fresher Rep's Report - Went on a massive food run! We have stuffed the cupboards filled with junk for all our gamer needs. - Malteasers and Kinder were very popular and we are almost out already. - Had to test a bunch of the vending machine slots with oddly shaped snacks... I'm sorry [LMH], good luck reading through dispense logs. ## OCM Reports # Machine Technical Report ## Servers ## Network - Queries received from UniIT about our SSH server setup - [MPT] discussing with IT rep - Have been consulting with wheel before replying - ACTION: [MPT] respond to last email from end of last week ## Desktops ## Miscellaneous # Action Items From Previous Meeting ## [TEC] - Talk to Guild about server solutions. - Had email discussion with Tenancy. Meeting should happen (see below). ## [MPT] - Show people how to be door after the renewals close. - Ongoing. - Send [APA] prior work on sponsorship. - Ongoing - Find the secretary keys for [BLU]. - Ongoing. ## [APA] - [APA] to write up what the sponsorship pamphlet would look like. - Ongoing. ## [HET] - Look into server cooling Australian company quotes. - Passed to [MPT]. ## Other # New equipment - Donation of two NVIDIA 7xx series graphics cards by [muckguppy] - [MPT] moves we accept the donation, [EGG] seconds. - Unanimous. Motion passed. # Drinks and Snacks - [EGG] & Alice went on a food run - Kinder & Malteasers were very popular. University Chocolate Club? # External Entities ## Mail ## Guild, SOC - Tenancy busy bee and consulatation dates are out - First date is Monday 5 July - Busy bee 12pm - 1pm, consutation 1pm - 2 pm - Unigames is running a club clean up on the Saturday beforehand (3 July) - [MPT] recommends we run ours at the same time - Discuss with other CH clubs - Probably too short notice to make mandatory for door members - We should also decide on what to do for future dates and make clean-up events for those, too - Machine room status - Kelvin and Lauren from Guild staff came to inspect machine room - Have received follow up email forwarded from Chloe (Tenancy chair) - Some issues have been identified in writing - 3 main options as discussed in email 1. Fancy new server enclosures - +More visibility - +More space - -$$$ 2. Rebuild compact machine room in opposite corner with glass doors - +More visibility - +Slightly more space - -$$ 3. Relocate to networking closet - +Lots more space - +Cheap - -Uni politics - -No servers in UCC 4. Extra from [MPT]: Do minimum required to bring to code - +Low effort - +Cheap - -Visibility & space stays the same - [BOB]: Solution should depend on how much guild will assist, due to the significant financial costs. - Unfunded: do minimum to bring to code - Funded: glass door, glass walls and do it properly - [MPT]: Tenanacies budget last year was $1000 - We will need to pitch this to higher levels of guild to get significant funding - Would like a list of all code violations - Meeting will hopefully happen somewhere between 5th-9th of july - Person who goes to the meeting needs to have authority to deal with uni politics, contractors and know the design we want - We should do what we can at the moment such as pull things off the roof and clean inside - We should gather and analyse our options before the meeting ## Other affairs - Our ACNC Annual Information Statement is due before 30 June (next week) - ACTION: [MPT] to follow up with [BLU] and [LMH] - ACTION: [BLU][MPT] Complete 2020 AIS with financial info from [LMH] - Door training, will be run by [MPT]. - Not compulsary, but recommended. - Run another session afterwards for people who couldn't show up # Events ## Quiz night - Action [TEC] to get [BLU] and [APA] to write up something for this section. - We could run a Tech club quiz night. [TEC] is discussing with other tech clubs. ## Redacted - Pricing structure and theme agreed to by all clubs as per last meeting - Subcommittee has all the key info from the venue - EMP is submitted, waiting for Guild Events to progress - Everyone to think about preparing advertising -[TEC] leaves at 2.51. [MPT] is now chairing. ## Tech Talks # General Business - [BOB]: can we please get the couches professionally cleaned, or new couches? - [MPT]: Investigated some options - Option 1: New couches ~$1,000 (priced 2 seater + 3 seater from IKEA) - Couches need to be robust. Arms & backs get stood on and sat on. - Microsuade is easier to clean and keeps well. - Best value would likely be second hand ones. - Option 2: Professional couch cleaning ~$150 (quick quote of $30 per seat) - Should be done anyway as we are looking for new couches, unless we find one quickly. - Going upstairs could charge more from [MPT]'s research - Option 3: Hire upholstry cleaning machine ~$70 ($43.60 for 24hr hire from Bunnings + $10.50/bottle cleaning solution) - Could spread hire cost out with other clubs if we do cleanup on Saturday - [MPT] moves to budget $250 to get couches cleaned. [LMH] seconds. - Unanimous. - [EGG]: Some way to dispense things from the vending machine without charging an account would be useful for testing new snacks in the slots. - [BOB] says keypad can be used when door is open - [MPT] just tested- it does lock when door is open. - "dispense -c refund" could refund multiple things. Still not very practical. - Feature request to allow dispensing for free while door is open without the need to log in or charge an account - Alice has applied to be on door. - Not enough committee members present to vote. - [MPT] moves to defer to next week. - Unanimous - Penetration testing - No word back from Ethical Hackers - UCCPass - Seems to be working as intended now # Meeting Closed - 3.08