# UCC Committee Meeting Minutes 2021-03-26
- Confirmation of previous minutes.
  - We should probably email them out, too (can be done manually, it doesn't *need* a script).
  - Need to send out the AGM meetings.
  - [MPT] will send them to [BLU] to format and upload.

## Attendance
- [TEC] Timothy Chapman, President
- [MPT] James Arcus, Vice-President
- [BLU] Grace Fowler, Secretary
- [LMH] Liam Hammond, Treasurer
- [EGG] Alex Barker, Fresher Representative
- [APA] Alistair Parkinson, Ordinary Committee Member

## Apologies
- [HET] Nicholas Clemments, Ordinary Committee Member

## Absent
- [OKC] Benjamin Wright, Ordinary Committee Member

*Meeting opened at 12.14*

# Committee Reports

## President's Report
- Pity that we didn't have quorum for the general meeting. But we could still discuss on what to do about the deposit.

## Vice President's Report
- Attended Artemis and helped with the technical setup from 12.
  - Was a good time, even when I'm being told I'm a bad pilot.
- Coordinated with [DBA] to acquire a pair of ex-UWA servers from him.
- Also talked with [DBA] about a potential opportunity to expand GPU
  compute capacity in the club.
  - More to come later on that.
- Gave my Server Setup tech-talk, had reasonable attendance.
- Finally finished inputting all the member forms I had.
  - Just in time for O-day grants!
  - Happy now, [BLU]?
- Organized the general meeting that wasn't.
  - At least we managed to get a reasonable amount of member input
    despite not getting quorum.
- Need to poke [TEC] to coordinate advertising for future tech talks.
- Continue to be mystified by the workings of Guild.

## Secretary's Report
- Completed the EMP for the Fresher VR event.
- Sent an email outlining the door re-application process.
- [MPT] gave me the member paperwork he finished, and I filed it on Thursday.
- I met the previous secretary on Thursday and went through some off the stuff I need to know. She doesn't have the secretary keys, so they're floating somewhere around the UCC clubroom.
- Sorted out my Westpac account on Thursday. Now I'm waiting for the previous signatures people to handover the bank account to the new signatures.
- Stocked up the vending machine.
  - ([EGG] wrote this for me and is a simpleton for not including the full stop.).
  - The popcorn and starbursts, (I called them starbucks and got weird looks) are good to eat. Not sure about the mints and other stuff. Do I have an iron stomach like [ClY]?
- Told ghost stories with [BRD]. Ask him about the music and vector ghost stories he came up with on the spot.
  - [CLY] died and became a ghost. RIP [CLY]. I'm sorry I didn't go to your funeral in 2002.
  - [BRD] established that I'm now a ghost. How did I die?
  - Maybe the UCC curse killed me?
![](https://codimd.s3.shivering-isles.com/demo/uploads/upload_9156699b23d9d9b39b60ee81bed08a3a.png)

- Nearly died the second time from laughing so hard on Tuesday.
- UCC luck strikes again on Tuesday and Friday. I wonder if I could call it good luck?
- Made a 3D glow in the dark UCC logo. I wanted to paint it rainbow, but the white plastic wouldn't cooperate with the 3D printer :( .
- Established I royally suck at throwing.
- We had full capacity on Tuesday! Plus, three people standing in the doorway.
- I finally have access to winadmins! Hmm, I wonder if I poke wheel hard enough, will they get annoyed and add me to uccpass?
  - Uccpass is temperamental when [BRD] tries to use it. LOL.
- Found out that I have been adding membership payment in dispense wrong and gave Liam 4 hours of work to do. Whoops.
- Been trying to figure out how the file directories work in motsugo and got lost multiple times. Why doesn't UCC have a good labelling system?
  - Found a file with directions on how to add a TLA to the website, that was written before I was born.
  - I finally figured out how to add a TLA to the website with help from [BRD].
- Decorated the UCC clubroom with a disco ball. [BRD] helped.
- Found out we have a stamp that should be stored in the safe, but it's not there. Did it turn invisible?

## Treasurer's Report
- Finished sorting out the money in the safe with the help of previous treasurers (thanks for the assistance). The nightmares of GNUcash have not yet ceased.
- Figured out how much money was made from memberships paid in cash, despite half of them not being handed out properly.
- Can I please use this space to remind everyone to use dispense to charge for memberships. Please don't just add money and take it away again.
- Looked up Adobe packages, was immediately intimidated by the options. Will likely have to ring them to make sense of it all.

## Fresher Rep's Report
- Added a fresher discord channel. It's lonely in here :(
- Added a social discord channel and changed Games category to Social.
- Tried and failed to open the tool cupboard while [BRD] mocked my incompetence.
- Club room has been at full capacity most of the time. At least the room isn't as dead as my channels. [GOZ] is very happy with this.
- Made Facebook post for Charity Vigil. Had to learn how to use Facebook like a boomer. ([EGG] we've established that you're an incompetent Gen Z, but so is [BLU], so it's alright :P - [BL$
- Spent too much time in the club room. I am now dreaming about being here. Help.

## OCM Reports

### [APA]
- Had my mind melted whilst playing the Crew in the clubroom.
- Proceeded to melt [JTU]'s mind by showing him glitch abuse in Mario Kart Wii.
- Would like to report [BLU]'s voting fraud in QOTD, because we at UCC take QOTD very seriously.
  - What would you classify as cheating? - [BLU]
- Haven't been able to work much on sponsorships lately due to assignments.

### [HET]
- Went to subcommittee meeting.
- We need to approve new agenda.
- I need to send my email for door reapplication.

# Machine Technical Report

## Servers
- Server donation from [DBA] installed on 23/03/21.
  -[BLU] can't get into the server room cause the servers are taking up most of the standing space. Can someone please move them.
  -[BRD] said they took the good chair. (It's not a good chair, it's itchy. - [BLU])
    - ([BRD] replied that [BLU] doesn't know what a good chair is.)
- New servers need BMC connection and switch configuration.
- They have a 1TB disk each so are ready for a test drive otherwise.
- There'll be a wheel meeting this weekend and they can decide what to do with the servers.

## Network

## Desktops
- [MVP]: A bunch of desktops that we don't use for social distancing reasons are struggling.
  - We should run through and evaluate what needs replacing.
  - We should also plan build for Build+Break-a-PC.
  - Send an email to the tec mailing list and call for people's opinions.
  - Needs physical checking of each machine and component testing.
  - [DBA] is borrowing some of the "broken" GPUs to check whether they or their host systems were at fault.

## Miscellaneous
- Cobra Speakers aren't working.
- [MVP]: Rip Old Projector?
  - We will move it into the server room, so it doesn't take up space on the table.
  - [MPT]: If no one else volunteers to pop the cover and check for bad caps, it probably goes in the bin.
- [MPT] cleaned the spare projector, so it doesn't continuously overheat.

# Action Items From Previous Meeting

- [EGG] to do cerberus photo board.
  - Ongoing.
- [LMH] to look into cost of Adobe licenses.
  - Ongoing.
- Wheel to help new committee get uccpass setup.
  - Ongoing.
- [BLU] to send out an email outlining the door renewal process.
  - Done.
- [MPT] to show people how to be door after the renewals close.
  - Pending.
- [MPT] to send [APA] prior work on sponsorship.
  - Will do on Friday.
- [APA] to write up what the pamphlet would look like, finish next week.
  - Now due on Friday the 2nd of April.
  - Ongoing. 

# New equipment

# Drinks and Snacks
- [MPT], [BLU] and [EGG] restocked the vending machine. They also put the expired food left in the cupboard in the server room.
- The food has migrated to the middle of the clubroom and back into the cupboard. ([BLU] is annoyed because she wanted free popcorn :( )
  - Should we be worried that the expired food has mutated and grown legs?
 - Action [BLU] to get the keys.

# External Entities

## Mail
- Action [BLU] to check the mail.

## Guild, SOC
- SOC has called an extra meeting for Thursday 1st of April, 6pm to talk about club activities for the year.
- Guild are still sending emails just to [TEC].
  - What are we? Chopped liver? 
- [MPT] recommends [TEC] automates the Guild and SOC emails [TEC] is sent, to committee@.

## Tenancy
- Chloe was busy with Fringe week this week (PAC), but aims to now:
  - Give out the locker keys properly.
  - Will discuss busy bees soon.

## Other affairs
- [BLU] now has a Westpac ID, so she can be added to online banking.
- Need to arrange time for [MPT] and [MLG] to go to Westpac to add and remove signatories/admins.
  - [TEC] to sign the resolution letter.
  - Need full copy of the minutes with the motion to remove admin access and give it to new people.

- ACTION: [MPT] - bully rest of committee until they give him their darkest secrets to pass on to the ACNC.
  - [BLU] has already done that, so her secrets are safe :P 
- Action [MPT] to add [BLU] as an approver on the Westpac account.

# Events

## ARTEMIS LAN
- ARTEMIS is stored on the USB with the UCC logo.
- The backup projector works.
- Established that [MPT] sucks at navigating, flying the UCCS Roofless into a mine and killing the crew.
  - Or maybe [BLU] is a rubbish captain?
  - ![](https://codimd.s3.shivering-isles.com/demo/uploads/upload_2a41c9fcaed2db0a2b63a199ff720c92.png)
- The UCCS Roofless are now known as war criminals.
  - PS: What do you think of the ship name Floorless? 
- [GOZ] runs a tight ship :P
- The ship name SS SAIYAN (Super Arrogant Idiots Yielding Abysmal Neurons) won Winslade's ship name competition.
  - [EGG] still hasn't gotten his free drink from [MVP].
- The USS Mine Magnet won second place. Maybe downstairs should have named their ship the USS mine Magnet?
- [BLU] still thinks the United Criminal Control should have won. It was keeping in line with UCC naming ;)

- [MVP]: Event ran well, 2 ships, One Clubroom, One Loft.
  - Thanks to UniSFA and Unigames for promoting the event.
  - Started almost exactly when planned (1pm for 2pm start, Actual start: 2.07pm.)
  - We only ran 2 encounters before hot weather drained energy.
  - Think the event can be updated.
    - [GOZ] has suggested options that are linux friendly.
    - Would add a little  more variety and keep the event fresh.
    - One day I will use the mission editor.
  - UCC Wiki page incoming but it won't be today (And it won't be tomorrow either).

## Tech Talk: Server Setup
- Average attendance, went fine.
- Covered everything [MPT] wanted to cover.
- Will do it again next semester.
- [MPT] didn't set up the recording system.
  - Aww, no one else heard his angelic voice :P 

## Tech Talk: How to Git
- Once again, needs advertising sooner rather than later.
  - [MPT] will avoid the responsibility for this one.
- It should be called how to Git Started.

## Fresher VR
- [BLU] submitted the EMP to Guild. Waiting for them to approve it.
- [BLU] created a Facebook event.
- Posters are ready to be posted around campus.
- Missed giving them into Guild, but we can put them up ourselves.
- Post on the public Facebook page once a week reminding people about the event.
  - [BLU] wants to post reminders every 2nd day, but will probably be sued for harassment. 
- Call Dominoes a couple hours before the event.
  - Apparentley some Dominoes stores won't allow a big order with only a couple hour's notice. But other stores do.
  - Relationship problems, anyone? Or maybe miscommunication?

## Charity Vigil
- Need to pass new budget because we passed the wrong one!
  - There won't be a set amount of money for the raffles.
  - [EGG] will email the budget to committee.
https://drive.google.com/file/d/1UZWqmlJqxbADSEJr5yZtw4kFLcQ7GiDB/view
- [EGG] Motions: To accept the new budget.
  - [BLU] seconds.
  - Unanimous. 
- Discuss prizes for raffle.
  - RBG items.
  - Raffle existing stuff we have, but don't need.
  - USB.
- Need to do a discord post. Waiting a few days due to the large number of events posted.
- Donate all money made from vending machine?
- [EGG] Motions: To donate the vending machine income to the charity vigil.
  - [MPT] seconds.
  - Unanimous. 
- [EGG] created a Facebook event.

## Redacted
- All clubs have accepted the move to 3 sub-committee members.
  - Unigames: Jackie, Emrald, Alex.
  - UniSFA: Merlin, Harry, Lexie.
- Will have a sub-committee meeting in a while. 

## Other

# Door

## Door Re-applications
- Alfred Burgress
- Cormac Sharkey
- Cameron Locke
- John Hodge
- David Adams
- Matt Winslade

- Everyone who has applied so far will continue to be on door.

# General Business
- Mini fridge. [BLU] is hungry and needs some variety in her life - [EGG]. (Is readily available and cheap, milk and ice cream too much to ask for? Plus, I can put my water bottle in there, so I get cold water. - [BLU])
- People can also put their lunch in the fridge.
  - [MVP]: Don't object to mini fridge but advise to be wary of milk.
    - Recommend you talk to UniSFA and Unigames about why they don't regularly stock milk items.
- Fridge could be under the desks?

- Stuff under the desks should be moved out.
- Maybe we can sell some of it?
- Or give it to the computing museum.
  - http://www.aceware.com.au/acms/
- [APA] proposes someone creates an inventory of what we have.
- [APA] can create an excel sheet for it in the future.

- Thinking about having self-containing server racks.
- If the air conditioner is more environmentally friendly, could we apply for an environment grant?

- Minute's system. Could we use github? Can use webhook to automatically post them to the discord.
- [BLU] could copy the minutes and paste them in github.
- Action [MPT] to help [BLU] figure out how to upload the minutes to the website.

- Simplify member registration. Buying a membership from someone else's account seems a bit over complicated.
- Poke [CFE] to come up with improvements to the portal.
![](https://codimd.s3.shivering-isles.com/demo/uploads/upload_d6ea280febf09508a2766bc7a8eab323.png)

- [NTU]: Reimbursement request: $220 APNIC renewal 2021-03-15 https://lists.ucc.gu.uwa.edu.au/pipermail/tech/2021-March/005442.html
- Already budgeted for in previous meeting.
- Action [LMH] to take care of it.

*Meeting closes 13.08*