# University Computer Club Annual General Meeting *Meeting scheduled @ 5 pm, 4 March 2021.* *Meeting opened 17:07* **Present:** - James Arcus [MPT] (President) - Timothy Chapman [TEC] (Vice President) - Grace Rosario [MLG] (Treasurer) - Cormac Sharkey [BRD] (Fresher Representative) - Nicholas Clements [HET] (Ordinary Committee Member) - Matt Winslade [MVP] (Ordinary Committee Member) - Charlie Owens [AAA] (Ordinary Committee Member) - Andrew Adamson [BOB] - Taylor Home [TAY] - John Hodge [TPG] - Oscar Hermoso [CHS] - Grace Fowler [BLU] - David Adams [DBA] - Chase Houghton [ASS] - Alistair Parkinson [APA] - Alex Barker [EGG] - Benjamin Wright [OKC] - Chien-Yi Lo [LCY] - Gary O'Donovan [GPO] - Alfred Burgess [TBB] - Liam Hammond [LMH] - Christian Wood **Non members:** - Alexandra Harrison - Jaye McCracken **Apologies:** - Alexie Wallace [PQZ] (Secretary) ## Committee Reports ### President's Report [MPT] - 2020 "was a year" - Messy parts were wrapped up - Room reallocation happened then COVID happened - Prevented lots of good events from being run - Appeal was accepted, then another round of allocations - Clubroom is UCC's for another 3 years - Room is now open - Some events have been run again, finally - Online meeting server was good - Thanks to all who helped with setup and running - Charity Unvigil was great - $2000 raised for charity - Collaborative event with Unigames, PCS and UWAnime - Event was forced online but we made it work - Am happy to hand off with plenty of events coming - "Nothing is on fire" ### Vice President's Report [TEC] - The past two years have been a rather unfortunate time - Lots of massive events to sidetrack things - Nothing horrible has happened yet - Hopefully this year's committee can do what they plan to - Good opportunity to move in a good direction - To those considering going for a role on committee please present ideas - "Give it a shot" - Without being on committee I would not have gotten as much out of the club ### Secretary's Report [PQZ] - [PQZ] sends apologies - [DBA] is taking minutes for the meeting ### Treasurer's Report [MLG] - Financial statements are not ready yet, will be tabled later - Bank accounts as of today: - Cheque: $2904.37 - Mastercard: $269.60 - Cash reserve: $6751.78 - Term deposit 1: $18,765.91 - Term deposit 2: $18,764.50 - Guild account: $4708.12 - Hope to help the next Treasurer do better ### Fresher Representative's Report [BRD] - "I was going to represent freshers, there were none" - There are lots of things to be done in UCC - Did some things during the year to help out - Enjoyed time and the club - Looking forward to 2021 committee ### OCM's Report [HET] - Talked about stuff - Raised ideas - Caused arguments - Apologies to those who came to vote for me ### OCM's Report [MVP] - Super happy with how things have gone all things considered - Have dealt with a lot of stuff - Everyone has contributed - [MPT] has done much more work than he lets on - Some projects that were collaborative - Joint Camp - Charity Unvigil - Is harder to get new members in so cross promotion is critical ### OCM's Report [AAA] - "Had" dreams and ideas - Took on a lot of responsibility with a new job - Committee did really well with what they had ## Elections ### Appointment of Returning Officers (x2) - [MPT] opens nominations - [MPT] nominates [BOB] - accepted - [BOB] nominates [TAY] - declined - [MPT] nominates [TPG] - accepted - [BOB] and [TPG] appointed Returning Officers by default - [MPT] moves to suspend standing orders to conduct the elections - Passes unanimously ### President - Description of President role given by [MPT] - [MVP] nominates [TEC] - [MPT] seconds - [TEC] accepts - [MVP] nominates [MPT] - [MPT] declines - [BRD] nominates [HET] - [HET] declines - [BOB] nominates [BRD] - [BRD] declines - [TEC] elected President by default - Speech by incoming President - Do the things that didn't happen last year - Door needs to be changed - Events to be run - Engagement/enjoyment of committee members - Meeting operation was not ideal - Structure is not ideal - Other clubs have ideas - Focus on events and joint events - There is a rather good draft for events in first year - Maintain lineup till the end of the year - Examples include collaborative study nights - Not easy to get into the nitty gritty of running UCC - Needs to be some improvement to entice new members to be involved ### Vice President - Description of Vice President role given by [MPT] - [TAY] nominates [MPT] - [MVP] seconds - [MPT] accepts - [CHS] nominates [BRD] - [BRD] declines - [MLG] nominates [HET] - [MVP] seconds - [HET] declines - [MPT] nominates [BLU] - [DBA] seconds - [BLU] accepts - [BLU] nominates [ASS] - [ASS] declines - Candidates give speeches - [MPT] - Sits down - Wants to be a part of 2021 - There were so many good plans that didn't happen - Remains committed to spending time making the club better - [BLU] - Is new to UWA - Would like to be more involved - I am "now in the deep end" - Can bring in new ideas - Questions from the floor - What are you studying? - [MPT] - Honours in Computer Science - [BLU] - Comp Sci and Classics/Ancient History - Are you planning on running for other positions? - [MPT] - Yes, Secretary and Treasurer - [BLU] - CSSE Fresher Rep and Harry Potter Fresher Rep - Do you feel confident in your ability to stand up to President [TEC]? - [MPT] - "Yes." - [BLU] - If i know what they are wrong about or if they are treating someone wrong. - Ever been on any other committees? - [MPT] - Short time as PCS OCM and VP of Photography - [BLU] - No - [MPT] elected Vice President ### Secretary - Description of Secretary role given by [MPT] - [MPT] withdraws prior nomination - [MVP] nominates [MPT] - [BLU] seconds - [MPT] declines - *Unclear nomination declined* - [CHS] nominates [BLU] - [MPT] seconds - [BLU] accepts - [CHS] nominates [BRD] - [BRD] declines - [ASS] nominates [HET] - [HET] declines - [BLU] nominates [EGG] - [MPT] seconds - [EGG] accepts - [MPT] nominates [LMH] - [LMH] declines - [MPT] nominates [DBA] - [TEC] seconds - [DBA] accepts - Candidates give speeches - [BLU] - Wants to be more involved with the club - [EGG] - Did not expect to be nominated - Am qualified - Wants to get involved with the club - [DBA] - Am competent with the technical side of the club - Can make changes - Have experience - Questions from the floor - How many other committees are you on? - [BLU] - None - [EGG] - None - [DBA] - OCM PCS, Maths Union Post Grad Rep - Are you super busy (time commitment)? - [BLU] - No - [EGG] - Yes - [DBA] - Yes - Do you have social media experience? Are you comfortable with making posts? - [BLU] - Family has experience - [EGG] - Runs a 3k member Discord server - [DBA] - Overqualified - Are you running for other positions - [BLU] - Yes, OCM - [EGG] - Yes, Fresher Rep - [DBA] - Only if needed - Do you use Discord or IRC - [BLU] - Yes - [EGG] - Yes - [DBA] - Both - [BLU] elected Secretary ### Treasurer - Description of Treasurer role given by [MPT] - BUY 4 COMPUTERS - [MVP] nominates [HET] - [TEC] seconds - [HET] accepts - [TAY] nominates [LMH] - [MPT] seconds - [LMH] accepts - Candidates give speeches - [HET] - Am now being peer pressured to do it - Will make [TEC] get a Westpac account activated - [LMH] - Has business background - Am fresher so have free time - Questions from the floor - Tell us an example of a time when you have been put in a position of trust. - [HET] - Voted as committee member and door member and am trusted there - [LMH] - Trusted with leadership positions before, such as academic captain - What accounting experience do you have? - [HET] - None at this stage - [LMH] - Business cert 3 which included accounting - Do you have organisational/time management experience? - [HET] - Yes, crippling anxiety will make sure (stuff happens) - [LMH] - Work experience at library - Do you have neat handwriting? - [HET] - Block letters, yes - [LMH] - Yes (provides evidence) - Are you going to run for OCM or Fresher Rep? - [HET] - Yes - [LMH] - Yes - Will you have hard feelings if you don't get this position? - [HET] - No - [LMH] - No - [LMH] elected Treasurer - [HET]: "I win at not winning and that is a win" ### Fresher Representative - Description of Fresher Rep role given by [MPT] - All freshers nominated by [MVP] and [MPT] - [EGG] accepts - [APA] accepts - [OKC] accepts - Candidates give speeches - [APA] - Ran from GP appointment all the way here - Dedication: wrote speech on the bus - Would be able to contribute lots of ideas to the club - Is approachable - Already made contributions to the wiki - [OKC] - Advanced comp sci - Lift people up and bring people by your side, submit yourself to people who are more experienced - My "happy place" - Wish to advance the love of the computer - [EGG] - "Absolutely loves computers" - Plans on using a lot of the club resources - Wants to know what we need to improve from a new perspective - "I think I am pretty approachable" - Questions from the floor - Will you please run for OCM if you don't get this position? - [APA] - Yes - [EGG] - Yes - [OKC] - Yes - Gamer or techie? - [APA] - Gamer - [EGG] - Both - [OKC] - Techie - Are you interested in an executive role in future years? - [APA] - Yes - [OKC] - Yes - [EGG] - Yes - Would you be willing to ask for help? - Unanimous yes - Will you approach freshers? - Unanimous yes - Do you have particular interest in specific areas? - [APA] - I would like to make stickers - [OKC] - Long term planning - [EGG] - Social media things - Would you go up to a person standing on their own? How social would you say you are, on a scale of 1-5? - [APA] - Rates 4/5, would go up to random people - [OKC] - No problems, 3/5 - [EGG] - Would go up to someone, 3/5 - If voted Fresher Rep, what would be the first movie at you would show at a movie night? - [APA] - Studio Ghibli - Spirited Away - [OKC] - Space Odyssey - [EGG] - Would hold a vote - [EGG] elected Fresher Representative ### Ordinary Committee Member (x3) - Description of OCM role given by [MPT] - [TEC] nominates [APA], [OKC], [HET], [BRD], Gary - [MPT] seconds - [APA] accepts - [OKC] accepts - [HET] accepts - [BRD] declines - Gary accepts - [ASS] nominates [DBA] - [MPT] seconds - [DBA] accepts - [MPT] nominates [LCY] - [LCY] declines - [MVP] nominates [CHS] - [CHS] declines - Standing nomination: Natasha Nicole - [MPT] seconds - Nomination withdrawn - Candidates give speeches - [APA] - Will be dedicated to coming to all of the meetings - [OKC] - Will help contribute and learn - [HET] - [MVP] said I was good; I will do it again - Gary - Has been a good time and wants to help out in any way - [DBA] - I know what I'm doing - Questions from the floor - When have you been on a team? - [APA] - Part of a robotics team - [OKC] - Worked at a cafe for 4 years straight - [HET] - On committee last year - Gary - Has helped out at LAN tournaments - [DBA] - Has been on lots of teams - Do you have a particular project in mind? - [APA] - To learn more about Linux - [OKC] - Free and open source hardware - [HET] - helping reorganise the room - Gary - Helping out with events - [DBA] - Bridge the gap between people - Would you ask for help? - Unanimous yes - Would you consider running for an executive position in future? - Unanimous yes, except [DBA] - What is an example of an event you might run? - [APA] - Gaming night - [OKC] - Unsure - [HET] - Factorio - Gary - Quiz night - [DBA] - How to host a website on UCC services - Would you be willing to run the event if not on committee? - Unanimous yes - Do you feel confident in standing your ground with stubborn members? - [APA] - Not sure of specifics - [OKC] - Yes - [HET] - Yes - Gary - Yes - [DBA] - Absolutely - [APA], [OKC] and [HET] elected OCMs ## Resumption of Standing Orders - [MPT] moves to reinstate standing orders - [MVP] seconds - Motion passes ## General Discussion - Mobile responsive wiki - Should be updated - Doing things with the room - Things with Tenancy permission, hopefully *Meeting closed 19:00*