UCC Committee Meeting Minutes 2020-11-02 ======================================== Attendance ========== ## Attending - \[TEC\] - \[BRD\] - \[PQZ\] - \[MVP\] - \[HET\] - \[MLG\] *arrived 20:08* ### Apologies - \[MPT\] ### Absent - \[AAA\] *Starting the meeting at 20:00* -------------------------------------------------------------------------------- ## Confirmation of minutes from 2020-10-26 - 2020-09-28 - Other minutes Committee Reports ================= ## President's Report - Might be around next week ## Vice President's Report - Exams - Busy - Won't be here next week ## Secretary's Report - Am here to take minutes - Text report below omitted from speed meeting: - Haven't done much apart from study for my final test - That was Friday - Thinks committee should have an in-person committee thing at the end of Nov - Went to quiz night - BIG D Stands for BeInG Dead to grace - For not recognising the start of WAP was WAP - Quiz-relevant comment... - WAIT actually finally got an answer from eventhealthmanagement - $85 a person for UWA students to do first aid - Camp people probably onto that - Just forwarded that to committee@ as the email only came today ## Treasurer's Report - Not here - Appeared later - Grants are in and done! Happened on Thursday 2020-10-29 ## Fresher Rep's Report - Went to the club room - It's study break so there's no freshers ## OCM Reports ### \[MVP\] - Be nice go fast - I've done things ### \[HET\] - Need to do more for the task I was given last meeting - (Discord organising) -------------------------------------------------------------------------------- Machine Technical Reports ========================= - Not aware of anything going on - Disk space alerts - Wheel is taking care of it confidently - Monthly remidner to poke someone about webcams ## Servers ## Network ## Desktops ## Misc. -------------------------------------------------------------------------------- New equipment ============= Drinks and Snacks ================= - We need more drinks - \[MVP\] going for a drinks run on Wednesday -------------------------------------------------------------------------------- External Entities ================= ## Mail - Not checked ## Guild/SOC - No developments ## Other Affairs - Ezone VIP opening later in Nov Events ====== ## UCCatchUp - Exams ## Tech Talks - Not for a bit ## Camp - Coming up soon ## Quiz Nights - Have to organise a tech one after semester - Organise after exams -------------------------------------------------------------------------------- Action Items from 2020-10-28 ============================ ### Action items update - Agenda will be updated before next reminder - \[HET\] has one ## \[MVP\] - Has sorted out sanisation plan for VR machiney ### Joint study night - Happened - Need to sort out monies separate to this meeting - Moneys later sorted below -------------------------------------------------------------------------------- General Business ================ - smol o7 - Exam time is exam time ## Pizza Money for Study Night *\[MLG\] arrived at 20:08* ### \[MLG\] - Not sure about spending UCC's money on a CS study thing - Was unsure in the beginning as the study night was just for CS students - Better to spend UCC money for events that UCC runs for UCC members - Wanted to understand how the budget went from $30 to $50 - Thinks we should ask other clubs to split the costs - As the pizza was purchased by someone who wasn't a member of the club - Do not think it is appropriate to fund for non-UCC members for a meal ### \[BRD\] - Wasn't sure what the budget was - Didn't know how much was being spent on pizza when it was ordered - Someone else had ordered the pizza - There were more people around than we had expected - Had told the person ordering that UCC had a budget for pizza ### \[TEC\] - In future: would want to see costs split evenly between clubs/members - Mixed members, mixed costs - It would be nice in spirit of a collaborative event to cover the cost this time ### \[PQZ\] - Thinks that if \[BRD\] had communicated that UCC had a budget that we shouldn't expect that the person who was told UCC had a budget for pizza has to pay - Miscommunication as our fault... - Doesn't want to see it happen again... - \[BRD\] is a fresher, ran the event - Happy that \[BRD\] helped out - Thinks we should cover this one - Definitely would want to see split costs for future events - Or people who want pizza can contribute $ - People are usually happy to contribute a small amount for food ### \[MVP\] - Thinks that we should be supporting these kind of events as much as possible - The extra money being put out as part of good will would be better - We should put this down to a learning experience - Would we have agreed to $50 in the first instance - How many clubs were involved: - CFC - CCFC - PCS - Four clubs - Thinks we should cover this one ## Committee - Appreciate the fact \[BRD\] was there to run the event - Wants \[BRD\] around - Cover costs in good faith - \[MVP\]: Thinks that we should see this as a learning experience - \[BRD\]: would like it to be a regular thing ### \[TEC\]: Motion that we reimburse the additional $20 over our original pizza budget for joint Tech Clubs study night - \[MVP\]: Seconds - 6-0-0 - Passes unanimously ### Final Comments on Pizza Over Budget! - This is done with good faith in mind - Would like to see other clubs contribute equally for future events - UCC is down to do it again - Woo, pizza - Happy we were able to contribute to an event Action Items 2020-11-02 ======================= - Good luck for exams - Next week: skipped meeting? - \[PQZ\] to hash crontown - This can be unhashed if requested ### \[Committee\] - Monthly remidner to poke someone about webcams - Account locking ### \[MVP\] - Will do a drinks run on Wednesday 2020-11-04 *Meeting closed 20:27* -------------------------------------------------------------------------------- *Minutes uploaded by [PQZ] at 20:45 on 2020-11-02*