UCC Committee Meeting Minutes 2020-10-19 ======================================== Attendance ========== ## Attendance - \[MPT\] - \[HET\] - \[BRD\] - \[MVP\] - \[PQZ\] - \[TEC\] *arrived 20:20* - \[AAA\] *arrived 20:20* ### Apologies - \[MLG\] -------------------------------------------------------------------------------- *Meeting opened 20:04* ## Confirmation of minutes from 2020-10-12 Committee Reports ================= ## President's Report - Softball grand final - We won! - Super busy on the weekend - Marking papaers is taking the life out of me... - Has written the same comment on about 100 papers... - Haven't done much UCC stuff - The EZONE Grant is on it's way - It's been started - Aiming to have it done tonight before going home - There are things that need doing, but... - Hoping for a quick meeting - Talk about tenancy things between clubs - Some clubs have started to get tenancy things mailed to us - We haven't received anything yet to our official emails - Need to check student email - Was busy last Friday but will post another event (catch up) this week ## Vice President's Report - *Tim arrives 20:19 from under his desk* - Has done nothing UCC-related - Has pinged other clubs recently in the Tech Clubs discord - Asked about CompSci study night - CFC and Hacking club are keen on the idea - Has had a chat with \[MPT\] this afternoon - Committee meetings as the place we say yes these things should be done - No time to work out how things are going to be done - Often things end up not happening, etc - Action items seem to stall - Committee meetings becoming lengthy - Need to separate out what should be done and how to make it happen ## Secretary's Report - Have contacted EMS/EMS Branding people about inclusion on clubroom pages - Has been busy - Can't go to camp, withdrew from subcommittee - (\[BRD\] sent as replacement for subcommittee) ## Treasurer's Report - Sent apologies - Sent a report: - Working on final quiznight stuff - We have money - Community account: $3559.29 - Cash Reserve: $3,634.77 ## Fresher Rep's Report - Yeah - Been in the clubroom a lot - We don't need to be as worried about clubroom not picking back up - Have had the fun UCC experience of having a fun technical chat with a few people - It's picking back up - Played a board game with some other freshers in UCC today - That was fun ## OCM Reports ### \[MVP\] - Will be around campus this week - Has things to discuss re: camp-mittee - Need to find another subcommittee rep ### \[HET\] - Has achieved nothing - Has gone to the clubroom - Should probably come to a weekly thing - **Action: \[MPT\] actions HET to make new Discord channels and generally clean it up** ### \[AAA\] - Forgot to send apologies last week - Relay for life: No one else from UCC came - Did a bunch of laps - Professional computing course all done - That's twelve weeks of my life donw - UWAnime: had people jogging from the start to the end basically all of the time -------------------------------------------------------------------------------- Machine Technical Reports ========================= ## Servers - Still some issues with active directory - Things still disconnecting - Main issue was resolved last week - Maybe things ## Network ## Desktops - Network issues with Chubsucker with desktops ## Misc. - Ongoing webcam problem exists - Webcam dead - \[TPG\] has made progress on webcam quotes - Has found and purchased a potentially suitable candidate for himself - Will arrive soon and test it and potentially recommend it if it works well ## Ongoing Reminder About Webcam - There is now a header -------------------------------------------------------------------------------- New equipment ============= - No new equipment Drinks and Snacks ================= - People like chocolate - This weekend was hot enough that we might need to consider alternatives to chocolate... - We could probably get away with another load - We are running low on things, people are coming through - May need to consider things that won't melt - Drinks have been selling again - Need to keep an eye out on the good deals -------------------------------------------------------------------------------- External Entities ================= ## Mail - Not checked by \[MPT\] - Has not been checked by anyone else either ## Guild/SOC - SOC Meeting tomorrow - \[MPT\] will be attending that - Others are welcome to attend ### Tenancy - Other clubs have started to get tenancy things emailed to them - Something had been sent to Catherine - Need to do a bit of research on what's been told to other clubs - Need to be prepared for tomorrow - Plan is to chase it up hard tomorrow ## Other Affairs - Nothing else really... - New office bearers haven't taken office yet - Same old guild - *\[AAA\] leaves 20:26 temporarily* ### Ezone Grant - \[MPT\] will be finishing the EZONE grant - We have $500 for branding from the grant - Would be good to get the other half of the grant - That will let us have a presence at the EZONE VIP Opening Events ====== ## Tech Talk: UCC FROM HOME - Has been recorded - Went through all sorts of different ssh things - Had only a couple audience members but they were highly interested - Successfully transferred knowledge - Was worth doing - Probably 'it' for the year re: Tech Talks - Except for camp! ## Camp - A few things - \[PQZ\] leaves camp subcommittee, \[BRD\] joins - Discussion about camp events ### Camp Subcommittee roles - \[PQZ\] is withdrawing from subcommittee as will be unable to attend camp - Do we want to send another person to the subcommittee - Who to send if we do - We should send a third person - Ideally someone who intention of being on UCC committee 2021 - The obvious benefits of what we gain on running in a camp - The sort of stuff we want to put in a handover doc and give to next year's committee - If we have someone else who has a bit more first hand experience in a camp it would be a bit more beneficial - \[MPT\]: Who to dob in with camp... - \[BRD\] is coming to camp - \[HET\] is uncertain about camp - \[MVP\]: A lot of heavy lifting has been done already with camp - Not a lot of decisions left to be made - \[BRD\]: Agrees to be in camp subcommittee ### Tech Talks at Camp - \[MVP\]: Subcommittee would like us to confirm how we are planning to do Tech Talks at camp - Probably won't be running a serious for-your-benefit informative tech talk - Would also like to sneak in some UCC-style debate questions - Even if we can have some stuff up our sleeve - Would like some pre-prepared content - \[MPT\]: Had seen that come up but hadn't yet had a chance to respond - Didn't get any candidates for serious-y tech talks - **Action: Committee to think about approachable, easy-to-get passionate about** - \[TEC\] would say editors - Eg/ 5G/Wifi is just as reasonable as an ethernet connection. Discuss. - We need to make sure we are seen to be contributing ### Lan Set Up at Camp - \[MPT\] to follow up ## Quiz Night ### \[MLG\] says... - Quiz night is upon us - Buy tickets - People should bring at least one UCC member to each table - Is super excited ### \[BRD\] - We have sold...*drum roll* 2-3 tickets at UCC - Also...we have got the prizes in the clubroom today ### \[MVP\] - Do we have a committee table? - Quiz night is definitely a good time - Highly recommends - \[TEC\]: I am not going, but I could go... - \[HET\]: Might go to Quiz Night ## UCCatch Up - Didn't happen last week, \[MPT\] was too busy - MPT will be around this Friday - This Friday? - Come to the clubroom! - Facebook event will be made - \[MPT\] tries to action \[HET\] to make a fb event - \[HET\] doesn't have facebook ## Study Event with Tech clubs? - \[TEC\] has had a response from CFC (coders for causes) and Ethical Hacking Club - Would like to propose a date soon - \[MPT\]: have seen successful study nights run - From each club they had some more experienced people who had done well in certain units - People who can give tips and share their experience - Would be good to pin down a day soonish - Need to submit an EMP - Exams start 31st - Can contact Leigh to see if we can do a minor EMP sooner - *\[AAA\] returns 20:48* ## Relay for Life - Find a way to get a lot of members next year - Or if no one is interested at all: don't bother - Check if people would be keen -------------------------------------------------------------------------------- Action Items from 2020-10-12 ============================ ### \[MPT\]: - This Friday (2020-10-23): - Account locking - Reimbursements on Westpac - Tonight: - EZONE Grant pt. 2 ### \[MLG\]: - Happened during meeting today: - Talk to \[AAA\] about Relay ### \[PQZ\]: - Done: - Follow up with branding re: including UCC on adv comp sci page ### \[TEC\]: - \[MPT\] doing: - Hype EZONE grant VIP opening interactive stall writing - Do evil things ### \[HET\]: - Ongoing: - Find out if you can come camp! -------------------------------------------------------------------------------- General Business ================ ## An UnMotion by TEC - Motion that the club formally say that the pres should get a new microphone - \[MPT\] argues that it's the club's microphone and that the microphone should get itself a new microphone - \[MLG\]: suggests that members can make donations to the club in the form of new equipment - \[TEC\]: In view of that that, would like like to amend motion to ... - Proceeding statements sounded like suggested changes to UCC's constitution - This is hard to follow - More points about donations - Multiple points being made in the one motion - *Now it's not a motion but a game* - \[HET\]: What about TEC can't use Emacs for the full year - \[MPT\]: Do we have a serious motion here or not - \[TEC\]: We could do with a microphone if someone has one lying around - A note from \[PQZ\]: We should probably go through **every single clubroom item** during the Summer clean up and motion on whether to keep it around... - That way we can address...all relevant items ### \[MPT\]: Moves that the committee thanks \[BOB\] and all else involved that helped out with the vending machine! Committee recognises and appreciates the work involved. - \[AAA\] Seconds - Passes: 7-0-0 ### Vending machine - Minutes last week to be amended to include appreciation - To be done by \[MPT\] - Discussion had been cut short but some points had not been included ### Vive Use Request from UniSFA - Request from Cam to use the vive - Not pandemic-clear - Still concerned about covid-safety issues - \[MVP\]: thinks we should lend it out - *Discussion was had* - Vive hard to use in UCC currently - \[PQZ\]: feel that we would need a contract - Vive is expensive, if it were damaged would prefer a written agreement if lending out - Also thinks it should be for UCC members, or use for UCC events first - Had thought that we had decided not to use it during COVID because of COVID-safe concerns - As a previous camp meeting everyone had been against bringing it to camp - So if it is used again, would like to see use given to club-members first - Vending machine is for members only - Does think it should be used at camp - \[MPT\]: we should talk about this more but maybe defer this discussion to next week - Likes the idea of lending out the vive - Would like to see it get used - But don't let that stop you from objecting or raising important ideas - \[MVP\]: would like to make a COVID-safe plan for the VIVE - Also thinks it would be good to lend out - Space in UniSFA is more appropriate for use - Believes the risk is low - Would prefer to see it get used and appreciated - UniSFA can also cross-promote the club ### Account locking - Discussion about half-price membership - Some concerns about when 2021 membership would start - Would likely be from our new financial year (from Jan 1) and not sooner - Has usually been discounted later in the year for members - \[MPT\] moves that we halve membership prices until the 2021 membership period - \[AAA\] seconds - Passes 7-0-0 - Account locking to happen Friday - (\[MPT\] had been going over the lists sent by \[PQZ\] some weeks ago) - Hadn't happened on 2020-10-09 as other issues (mail) had taken priority *Meeting closed 21:19* Current Action Items ==================== ### \[MPT\] - Finish EZONE VIP Stall grant so we can be at the opening - Amend minutes from 2020-10-12 about vending machine discussion - Contact Leigh about EMP for Tech Clubs study night ### \[HET\] - Make new Discord channels and generally clean it up ### \[Committee\] - Committee to think about approachable, easy-to-get passionate about talks/debates for camp - Do action items before meeting - Probably buy a quiz night ticket ### \[MPT\] / \[PQZ\] - Acc locking on Fridee ### \[MVP\] - Figure out a *ham* sanitisation set up for the vive - It is equipment that we want to be using - We want a COVID-safe sanitisation guide for the vive - Be in the clubroom Thursday ### \[TEC\] - Make UCC files accessible to committee members - Ping people for action items - Sort a date for joint study night ### \[PQZ\] - Might have to try and study at quiz night - It could be a good excuse for losing - Test on Friday, acc locking after -------------------------------------------------------------------------------- *Minutes uploaded by [PQZ] at 21:42 on 2020-10-19*