UCC Committee Meeting Minutes 2020-10-12 ======================================== Attendance ========== ## Attending - \[MPT\] - \[HET\] - \[MVP\] - \[PQZ\] - \[TEC\] - \[MLG\] ### Apologies - \[BRD\] ### Absent - \[AAA\] -------------------------------------------------------------------------------- *Meeting opened 20:10* ## Confirmation of minutes from 2020-10-05 - Minutes confirmed from 2020-10-05 - \[MPT\] forgot the other minutes Committee Reports ================= - "The reports" ## President's Report - Checked the mail last week - No mail ### Emails: - EZONE Grant - We were successful in getting the grant for marketing materials ($500) - Weren't successful for the grant for activation for the EZONE VIP Opening - We can still submit an application for this - VIP Opening is on 2020-11-19 - Unigames - We can get involved ### Campmittee - No meeting last week - Need to see who on mittee is coming to camp - \[BRD\] will come - \[HET\] to confirm - Have sold a few non-mittee tickets - Have 6 unreserved tickets left - If you're keen: time is now ### Tech Stuff - Went down a massive rabbit hole to fix mail - It was a disk problem! - The rabbit hole is still ongoing - Will rant about it another time - Spent a long time on Friday 2020-10-09 also looking at account locking - Still not done... - Some accounts had been locked ### Tech Talk - Is tomorrow ## Vice President's Report - We don't send enough emails on ucc-announce - Compared to maths union: 2-3 emails per semester - 'What's going on' emails - We could do a little bit more - Will help people know what's going on - Especially with less people around the club - The email has been sent with a little update - *Would like to help James or get on James' back...* - Regarding: the IP block - See what we can do with UniIT - Also re: clubroom and what's happening with Cameron Hall ## Secretary's Report - Did a drinks run... - Some discussion re: drinks - \[MPT\]: We try and sell at 30% mark up - May keep an eye out at Coles for cheap coke - Cans be expensive when not on sale - Emailed EMS about inclusion on UWA site - EMS replied to say to follow up with UWA branding - Happy to hear EZONE grant was (part!) successful! - Might need to update regulations with specific room regulations - Pls don't take shoes off in club... ## Treasurer's Report - Mic troubles - Commented in chat during meeting ### Motion: \[PQZ\] Motions that we reimburse the $3 spent by \[MLG\] above the $50 allocated for quiz night prizes - \[HET\] seconds - \[MLG\] abstains - Passes 5-0-1 ## Fresher Rep's Report - Sent apologies ## OCM Reports ### \[HET\] - Went to the clubroom - Opened the door - The door was open anyway - A ticket was sold while I was there - Found some weird stuff related to the auto-IP bans - IP-banned UCC's own wifi... - Other than that...that's everything I did ### \[MVP\] - Bought a camp ticket in the clubroom - Will be back in the clubroom at next opportunity -------------------------------------------------------------------------------- Machine Technical Reports ========================= ## Servers - Mail and authentification log in issue fixed with help from others in discord - The VM storage was really slow - We are working on it - Cephhh - Certainly has a learning curve - Some more details to tech@ - Some more maintenance and fixes to do ## Network ## Desktops ## Misc. -------------------------------------------------------------------------------- New equipment ============= - Vending machine bits (see motions below) - A new drill bit, wire brushes, and silicone - From the vending machine project Drinks and Snacks ================= - Cold drinks are B A C C - Small drinks run happened 2020-10-09 - The day Coles had an IT error... - $45.55 spent by \[PQZ\] for: - 30* solo - 10*fanta - 10* coke no sugar - 10* coke - Has been sent in Westpac under standing budget for drinks and snacks ## Coke machine reimbursements to \[BOB\] - See email to committee@ - Total for reimbursement is $387.99 - Receipts are attached to email and with treasurer \[MLG\] - Previous motion on 2020-08-17 was for $300 - See https://www.ucc.asn.au/infobase/minutes/2020/2020-08-17.ucc - Motion to approve $387.99 to reimburse \[BOB\] for coke machine repairs - Funds to be transferred via bank transfer once approved ### Motion: \[MPT\] motions to reimburse $367.99 to reimburse \[BOB\] for the vending machine - \[MVP\] seconds to cover the amount - 6-0-0 - \[MPT\] summarises the cost of the vending machine - Started off as a project to replace the plan - Then became a project to fix broken wiring and rust - Cost includes consumables for repairs - Some electrical connectors - \[MVP\]: - Some concerns about extra spending not having been brought back to committee - Should have been brought to committee before going ahead with extra bits - The problem is not with the work that has been done - Worried that it sends the wrong message and sets the wrong precedent - \[BOB\]: - The repairs were absolutely necessary - Asking for reimbursement for parts paid for with own money - \[HET\]: - Procedure comments - \[TEC\]: - Spending money without approval... - If it's done without expectation of being paid back - If you're doing something for the club and a complication arises - If it was the case that the money was directly spent from the club's money - Do not really see an issue with this current case - Is appreciative of the work having been done ### Motion: \[MPT\] motions that we fan adaptor plate for $20 purchased by \[BOB\] - Receipt will be sent - Seconded by \[MLG\] - Passes 6-0-0 -------------------------------------------------------------------------------- External Entities ================= ## Mail - Was checked, no mail *\[MLG\] left 21:00* ## Guild/SOC - SOC meeting Tuesday week (20/10) - \[MPT\] will be around Wednesday to follow up on new lease ## Other Affairs - EZONE Grant success - Need to resubmit idea for VIP opening of EZONE - VIP opening is 2020-11-19 - From 4PM - 8PM - Will need 2-3 people to run the stall - \[MPT\] has a few ideas - Some members also have given input today - Goal to get the grant in Wednesday 2020-10-12 - \[MPT\]: has put a Google Drive link to help write the EZONE grant - Feel free to join in discord Events ====== ## Tech Talk: UCC FROM HOME - \[MPT\] giving a talk tomorrow 2020-10-13 - Starts 17:30! - Remote Access UCCCCC - Meeting link https://meetings.ucc.asn.au/b/jim-fcp-y6q - See https://www.facebook.com/events/821918641919878 ## Camp - Limited early bird tickets left - *Literally six tickets left* - If you wanna come to camp: buy now! - Ern Halliday Nov 20-23 - Next camp meeting on Wednesday ## Quiz Night - Get your tickets! - Still some tickets left - Happenin' Thursday week (22/10) ## UCCatch Up - Had tech problems last week - People busy with study and exams but - Keeping it regular - Fridays from 4pm ## Study Event with Tech clubs? - Not much has happened ## Relay for Life - Happened on the weekend! (Oct 10/Oct 11) - See #events in discord for link to donate - \[AAA\] not here to hype -------------------------------------------------------------------------------- Action Items from 2020-10-05 ============================ ### \[committee\]: - Spend all your money on events and report back - \[PQZ\] purchased quiz ticket - \[MVP\] bought quiz night and camp ticket - \[MPT\] will get through dispense sooon ### \[MPT\]: - \[MPT\] following up re: study night with other clubs ### \[TEC\]: - Done: - Email ucc-announce@ ### \[MLG\] and \[BRD\]: - Done: - Sort prizes for CH quiz night ### \[PQZ\]: - This week... - UCCatch Up x Account Renewals -------------------------------------------------------------------------------- General Business ================ - [BOB]: please reimburse me for the coke machine parts, and vote on the part missing a receipt - Motions passed, see above *Meeting closed at 21:10* Current Action Items ==================== \[MPT\]: - Account locking - Reimbursements on Westpac - EZONE Grant pt. 2 \[MLG\]: - Talk to \[AAA\] about Relay \[PQZ\]: - Follow up with branding re: including UCC on adv comp sci page \[TEC\]: - Hype EZONE grant VIP opening interactive stall writing - Do evil things \[HET\]: - Find out if you can come camp! -------------------------------------------------------------------------------- *Minutes uploaded by [PQZ] at 21:24 on 2020-10-12*