UCC Committee Meeting Minutes 2020-10-05 ======================================== Attendance ## Attending - \[MVP\] - \[MLG\] - \[PQZ\] - \[HET\] - \[MPT\] - \[TEC]\ ### Apologies - \[BRD\] - \[AAA\] -------------------------------------------------------------------------------- *Meeting opened 20:07* ## Confirmation of minutes from previous meeting - No minutes online - Minutes are with \[MPT\] - Meeting was 12 minutes long... - \[MPT\] to confirm that next week Committee Reports ================= ## President's Report - Happy to report we are compliant with Aus Charities and Incorporations Act Requirements - Reports are all done with those - We should be the committee to do it... - Need to make sure we do not fall behind four years again - **Reflects need to make handover good** - Apologies for missing camp meeting - Have made a bunch of facebook and discord posts - These are about ticket sales for things - We have camp upcoming - And quiz - As always not everything got done - Event-related things have fallen behind - UCCatch up happening Friday from 4pm ## Vice President's Report - *Chimes in around 20:12 after fixing mic issues* - Has f l e s h e d out an email that is ready to go - This has more information on the tech talk \[MPT\] is doing - This will be sent off to ucc-announce@ shortly - UWA CSDS Discussion about how to make UCC reach a position it can reach - Would like to schedule a morning/afternoon session - For a non-committee meeting round table discussion - Goal of discussion: what's going on in UCC - Culture, image on campus - What state UCC should be in - Where we would like to see UCC - The medium to long term actions required to see UCC in that direction - Would be good - Proposed session is for committee to discuss/report on improving club image and engagement - As a separate section in committee meetings so they don't get overrun with that - More included in General Business ## Secretary's Report - Emailed EMS about inclusion on Adv Comp Sci pages - UCC wasn't listed but other techy clubs were, hopefully we can be added too - Emailed first aid again to see if they're running things - So we have more first-aiders at camp! - Been busy - Chairing a panel discussion on Wednesday morning also - Freeeeee breakfaaast! ## Treasurer's Report - We still have money - Can give numbers - Community Acc: $3803.53 - Cash Reserve: $5634.77 - Credit Card: $332.32 - Have been working more on quiz night - Need to figure out prizes for quiz night ## Fresher Rep's Report - Sent apologies ## OCM Reports ### \[MVP\] - Been doing a couple of UCC-related things - Still not allowed on campus - (Restrictions are still 8am-7pm for non-campus card holders during the week and on weekends) - Shaved; not the last Winslade you saw - Re: STAR WARS: *finger guns* - *Need to do what's best for the clubroom rant* - Will be at quiz night - Will be at camp - Can probably be at other events with reasonable warning - Later proposes to do a LAN after exams ### \[HET\] - Have done nothing for the club again - Needs to be told what to do - States: "I have no initiative" - Has some assignments to do - Agree with \[MVP\] re: star wars quadrants - Also *finger guns* Action: \[HET\] to initiate self-inquiry into level of desired self-inititative -------------------------------------------------------------------------------- Machine Technical Reports ========================= ## Servers - Problems with the ucc web page solved by rebooting the webserver - The problem was coming from INSIDE the machine room - Nothing else ... ## Network ## Desktops ## Misc. - Vending machine progress has been made - There will be a cold drinks night - May or may not have some cold drinks...tonight! -------------------------------------------------------------------------------- New equipment ============= - We have. Been. Given. A ASUS GeForce GTX 680 - It's four to five gens old now - Free to a good home... - For the club or for members... - \[MPT\] moves to accept the donation - \[MVP\] seconds with a question mark. - Passes 8-0-0 - Some discussion about donations - Consensus is that we have too much stuff - More discussions in General Business - *Coming to committee later this year: a list of donated items to be donated* - *To clean up the clubroom...* Drinks and Snacks ================= - Carton of drinks have been put in the machine - Will order a carton of still water -------------------------------------------------------------------------------- External Entities ================= ## Mail - Not checked - Soon to be checked ## Guild/SOC - Next SOC meeting: Oct 20 - Not sure when next busy bee is - Next theoretical busy bee is next week (Mon) - Club could do with a vacuum before then - Will be getting a tenancy agreement to sign from SOC - Sooner we have that, the better we are off - Elections have happened - New SOC president: - Eleanor White ## Other Affairs - Things for the Dept. Commerce and ACNC have been completed - A reminder that these things exist and to not forget about them - Will be writing into the wiki what these events are Events ====== - Can get tickets through dispense ## Camp - Ticket sales for camp - \[HET\] may be attending - \[MVP\] new camps have been running great over recent years - If there are interested in people going to camp: - Are there any volunteers to act as RSA on the subcommittee - Also need responsible drivers - \[TEC\] will be sending out an email also - Early bird ticket sales: end Nov 6! - Camp is good, camp is running - No major hurdles to go - https://www.facebook.com/events/325134982052275 ## Quiz Night - We need to sell tickets - Early bird finished yesterday - We have sold a few tables - There's still a few tables left - Encouraged to get a group together to go - Groups are of eight people - https://www.facebook.com/events/642601790017490 - There will probably be a committee table - \[MPT\]: Come to quiz night. The end. - Action: Committee to buy tickets for a committee-table ## UCCatch Up - Another catch up this Friday ## Study... - Some sort of a study night would be good - We have enough people with knowledge - Peer study night - Good opportunity to collaborate with some of the other tech clubs - Possibly book out some rooms with joint tech clubs - Will need to check plans with other clubs - Action: MPT to work with TEC ## Relay for Life - We are at 30% of our goal of $1500 with UCCAnime - \[MVP\] won't be attending but will be donating - \[AAA\] absent but said buy ticket BUY TICKET - \[HET\] report back next week on how much money has been spent buying club related things ## Nightmare LAN - Not related to halloween - Might end up playing a real game (is the danger)... - Might happen after exams - \[MVP\] would like to make another horrifying nightmare LAN again - \[MVP\]: wants to find a game so bad that the club can review it... - \[MLG\]: Cooperative dungeon crawl game want - \[MVP\]: Battle zombie shooter survival of the dead: lived up to ALL EXPECTATIONS -------------------------------------------------------------------------------- Action Items from previous meeting ================================== - Minutes hiddens - \[MPT\] will be releasing them before next week? -------------------------------------------------------------------------------- General Business ================ - o6o7o6o76o57o67o5o76 - Account Locking To Be Streamed on Friday ## Discussion about UCC's Image - The following is an ongoing discussion about how to improve UCC - TEC has a document that has been started for this - It exists in #committee on discord - If you would like to contribute; please see the document on discord - Link: https://tec.ucc.asn.au/UCC%20Stuff/Documents/evolving-ucc.html ## TEC and mitttee Discuss Engagement - Engagement - ...but not just engagement - Club's culture - Club's image - The way the club advertises - UCC isn't living up to the way the club could be - Sees a potential in UCC to be better ### Computer Science/Engineering Students - UCC has the only servers on campus for a club - Students may be served by us better ### \[MVP\] Comments: - Initial impression is biased - Have seen the clubs around us evolve and change how they operate - Glad we are increasing engagement with other Tech clubs - Might want to increase dicussions and promotion with the Faculty - Image has improved from how it was - Can extend project nights beyond one night a week - We probably should run a big 3D printer day - Would be good to turn it into less of a tool and more of a service ### Gaming - Gaming is good - Want to see more tech stuff happening in the club - Pushing back on gaming won't achieve this goal ### Tech Bench Moving? - Could be put opposite the door as people walk in - Renovations could be locked in for this break... - Fix the items in the club room - \[MLG\]: "There is stuff under the benches that belongs in a museum maybe." ### \[MPT\]'s Vision for the club - Would like a conversation happening at most points during the day - Each week running an event that draws a few people to the clubroom - Has been a compounding effect over the past few years - Pandemic - Club hasn't been back to how it was even at the start of the year - Fewer lectures - Need to work harder to draw people in - Three weeks to go until the end of semester - This is not a problem that will be fixed this year - But this is a problem that will need to be fixed next year - It will only take 1-2 years to get the club back to where it used to be - It's a fragile position to have to rely on O-Day - You can take it that you will get people join then - Had joined the club in first year and left - But then came back... - We want to keep people around from when they join - UCC's offering and goal isn't as well-defined as other clubs ### Improving Engagement Report - In two weeks: We will report back - \[TEC\] to report back ### \[MPT\] Reports about Upcoming Events - We should support our current member base by continuing to run events - Keep tryna run events - Tryna come up with a LAN - Wants to have a legacy beyond LYNX - (LYNX x LAN?) *Meeting closed 21:44* Current Action Items ==================== ### \[committee\]: - Spend all your money on events and report back ### \[MPT\]: - \[MPT\] following up re: study night with other clubs ### \[TEC\]: - Email ucc-announce@ ### \[MLG\] and \[BRD\]: - Sort prizes for CH quiz night ### \[PQZ\]: - UCCatch Up x Account Renewals -------------------------------------------------------------------------------- *Minutes uploaded by [PQZ] at 22:03 on 2020-10-05*