UCC Committee Meeting Minutes 2020-07-28 ======================================== Attendance ========== ## Attendees - \[MPT\] - \[TEC\] - \[MVP\] - \[AAA\] ### Apologent - \[PQZ\] - \[MLG\] ### Late - \[BRD\] ## Confirmation of minutes from 2020-07-21 - Yeah, they look good. - Detailed - Good stuff - \- *Jarcus, 2020* *Meeting Opened 19:46* *\[BRD\] Arrives 19:47* Committee Reports ================= ## President's Report - My Report: *Immediately cuts out* - *Sets up Hotspot on phone* - Thanks for putting up with Spam Emails - Especially \[TEC\], but he also hasn't done the thing - Clubroom all set to go! - Done a lot of work - Non-Students: still not allowed on campus - We'll take it as it comes - We can probs still explore options (EMPs) #### Network breakages - Another set of changes relating to ssh access. - **More Phone Calls to come** - Remarkably few things have broken but a few things have broken #### Door Meeting - Only 1 person showed in person. - Details covered via email. - Main Thing: door members need to get COVID Certs (AHA Course) - Needed before they can hold the room. #### Other things - Have bought cleanliness things for the club - Uncharity is fully sorted - We have a 3x3 gazebo - In the Machine Room - That should be everything *That should be everything for the meeting...* ## Vice President's Report - Has spoken to some people - Done action items - *"Maybe I should help James with the odd thing..?"* - Regarding Tec Clubs Quiz night: other clubs are quiet - UCC being open is cool and nice - Hoping for Stage 5 and guild changing their rules - Will people even be at uni? ## Secretary's Report - Cleaned some stuff - Been busy - It hasn't even been a week but it's *been a week* - Physics assignment came early - 10 Mathematics lectures also? - Sent apologies but might turn up, unsure - *Didn't show up* #### Books - Donated ISBN 0-306-45621-4 - 1. Life on other planets. I. Title: After Contact. - Donated ISBN 0-9586917-7-0 - 1. Applicable Mathematics. I. Lee, O.T. (Oon Teik) ## Treasurer's Report - Sent apologies - Can't do Tuesdays ## Fresher Rep's Report - Clubroom open again, hooray - Will try and attend tomorrow - Shame can get non students in - There is ONE FRESHER who is a non-student (so its relevant) - Still waiting on confirmation for Quiz night ## OCM Reports ### \[AAA\] - Not Done much - Waiting on Relay 4 Life - Been partnered with the same dude again, as with all other 3rd yr units ### \[MVP\] - Things exist - Time off was good -------------------------------------------------------------------------------- Machine Technical Reports ========================= ## Servers - Backup Server appeared to have just died - Latest is apparent Disc Problem - Probs need an SSD For replacement - Up the timetable on replacing it - Wheel Meeting this weekend ## Network - Network things happening - UWA is UWA - See \[MPT\]'s report ## Desktops - Some problems with power up yesterday - Some Members were struggling Action Item - \[MPT\]: poke \[DIE\] about this ## Misc. - \[MVP\]: Dead Webcam - We are out of excuses not to get that fixed - \[MPT\] doesn't want to be the only one doing things - There should be webcams in the box - If someone wants to check on that... - \[AAA\] Volunteers -------------------------------------------------------------------------------- New equipment ============= - \[MPT\]: Cleaning Supplies - Has receipts, will be delivered to committee promptly - Spirits, Turps and *Something Else I missed* - Lge bottle of Iso-propyl Alcohol - Hand Sanitizer - Surface Wipes - Total: $151.53 - Does take us over budget, - Bought largest volumes, as it will be used and is necessary ## Motion: To Approve purchase additional cleaning supplies above the budget - \[MPT\] Raised - \[AAA\] Seconded - No Objections - Passes 5-0-0 Drinks and Snacks ================= - Coke machine still needs emptying - No milk crates were around -------------------------------------------------------------------------------- External Entities ================= ## Mail - Not Checked ## Guild/SOC - Club Carnival is Tues 04/08 10am-2pm - Need Ppl to Man the stall - Will need help setting up, packing up - Who will be free? - Guild is requiring Campus Card Holders for Cameron Hall ### Tenancy Allocation Process - Been over a week since they said it could resume - No Updates - Should we ask? - Suggested that we can ask for updates to take back to the committee/club? ## Other Affairs - Confirmed Tax Statement of UnCharity Donation - Just need to chase up minor operational costs - (MPT: This Was a good event and happy with how it ran) Events ====== ## Tech Talks ### \[MPT\]'s chooses Tech Talk titles - Coming Up - Topics Set - Will be Online - Not sure if presenting in the clubroom - Next Step is Advertising - Workshops can be in person - Would be limited though ## Camp - Wanted to talk more on LAN - We are good to bring a server box -> Main PC to host games. - Not A question of feasibility anymore - Could Run Minecraft, Screen Cheat, Enemy Territory, Artermis - Will probs need a little more to iron out - ...*To be Continued* ## Quiz Nights - \[MPT\] experiencing 30% Packet loss - Press F to Pay Respects ### Tech Quizmittee - Need to hear back from other clubs - Have provided information - Some poking is in order #### *Rest of Committee realizes it lost quorum* #### ...Meeting Closed? #### *Committee proceeeds to spam F in Chat* *Meeting Closed due to loss of quorum: 20:38* We were not able to discuss: ### CH Quizmittee General Business ================ - Meeting times? -------------------------------------------------------------------------------- Action Items from 2020-07-21 ============================ ## All \[committee\] ### Door Briefing - Committee members who were briefed: - ... Done: - Get clubroom ready and watch \[MPT\]'s door briefing - *If you are door, please get the AHA cert!* Ongoing: - Website update needed; please review homepage and make suggestions in committee-chat and/or edit if confident ### Club Carnival Shifts - Sign up for club carnival shifts (Tue Aug 4) - Sign up link is: https://signup.com/go/PhvHdLu - Non-committee members welcome to sign up - If you want to attend but don't want to use sign up, please message committee or email committee@ - Will need people at stall and door members in clubroom - *Everyone ended up being busy* ### Free Guild Workshop Sign Up - Sign up for club workshop: https://www.uwastudentguild.com/clubs/workshops - Max is five people, please post in committee-chat if you want to join - *\[PQZ\] attended* Committee who have RSVP'd: - \[PQZ\] - \[MPT\] - ? ### LAN games for camp - Report back on things to run during camp (what LAN games!) ### Other - Complete: - Decide on the replacement HDD for motsugo and who to purchase... ## \[Exec\] - The Westpac Card ### \[MPT\] Done: - Running door meeting Thur 2020-07-23 Ongoing: - Add committee members to door as per 2020-03-24 minutes - Contact Paul and arrange a meeting to talk about non-ucc websites hosted at UCC - Send all the emails or convince \[TEC\] to (tenancy stuff, tech@, ucc-announce@) - Flesh out tech talks - Work out Failtoban things - Purchase more hand sanitiser for UCC opening with clubroom card - CH halloween 2019? - Network changes to be described/added to a page on wiki.ucc.asn.au ### \[TEC\] - Do last Tech Talk! - Help \[MPT\] with the things - Put the talks on UTub ### \[PQZ\] Done: - Follow up on First Aid email... - *Still* waiting... Ongoing: - Account renewals - Social media/Media Release/UWA CompSci recommended clubs - Post \[MPT\]'s Tech Talks online - Get rdy for memberships! - Update socials once ucc-announce@ email from pres is out - Poke \[TEC\] about UCC YouTube UpLoads - Plaintext the minutes page and add wheel meeting minute links ### \[MLG\] - Confirm Charity Vigil Tax Invoice/Receipt from Zonta House - File loose receipts from 2017/2018/2019 (all in one blue folder) in appropriate spots - Charity Statement Aug 31 - Draft SP grant for Backup Server and Coke Machine? (with help) ### \[AAA\] - Give us the DOOM report ### \[BRD\] + \[HET\] - Sign up for Club Carnival? ### \[BRD\] - To email minutes from Quizmittee meeting to committee@ - *Done* ### \[MVP\] - Prepare a rant - Come into UCC once back from your holiday! :) -------------------------------------------------------------------------------- *Minutes uploaded by [PQZ] at 15:36 on 2020-08-17*