UCC Committee Meeting Minutes 2020-07-09 ======================================== Attendance ========== ## Attending - \[MPT\] - [\TEC\] - [\PQZ\] - [\MVP\] - \[HET\] ### Apologies - [\MLG\] ### Late - [\BRD\] - [\AAA\] ### Absent - None ### Other attending - \[NTU\] *Meeting opened at 19:30:59* -------------------------------------------------------------------------------- ## Confirmation of minutes from 2020-07-02 - Minutes exist and have been read Committee Reports ================= ## President's Report - Apologies for *Running Away* last week - It certainly has been a *Week* - Network changes: we have avoided breakage for most things (so far...) - UniIT have been helpful, some monitoring to do from now - Have started looking at Charity UnVigil, will be happening today - Attended first in a while Camperon Hall meeting - Has been in da club - Took home a server to play with - Things with that didn't go as hoped - More to report on below ## Vice President's Report - Quiz night discussions: started, waiting to hear back - Action item: to follow up - *TEC refers to his talks on emacs as esoteric* - *E S O T E R I C E M A C S M E M E S* - Action items: extra advertising for next week's talk - Can't think of anything else to mention - Less than usual UCC-week for TEC ## Secretary's Report - Extended EMPs for cleaning to Jul 13 12pm-10pm + Jul 18/19 9am-5pm - Waiting to hear back from UWA Media team about whether UWA would like to publish our F@H efforts - Will update soon - Will be in the clubroom over the weekend - Doing MHFA training tomorrow (Jul 10) - Doing SLT next week (Jul 14/15) - Has that exam soon (Jul 22) - Hasn't played Civ or Factorio in months ;-( - Account renewals: Monday of Week 2 as ze deadline - Renamed account locking to account renewals but was denied a motion to do so ## Treasurer's Report - Send apologies for tonight - We presumably have money - Guild grants coming up - "If anyone has ideas for/events for semester 2 that require money, we should discuss and I'll write up a grant application on the weekend." - Committee to follow up on #committee ## Fresher Rep's Report - Is going down south until next Wednesday 15/07 - Looking forward to talking to more freshers when the clubroom for Semester 2 ## OCM Reports ### AAA - **arrived before 20:00** - Has been here the whole time though - Telepathically tapped into \[MPT\]'s report - Talked to Samson about relay fo' lyf - Application will be sent in by the end of the week - "UwaAnime is the most organised club in UWA" - Title: UCCAnime Part 4: relay is unbreakable - Cool things we can do during the event: - Make a portable PC - Exam results came out: ezy ### HET - Waiting for guild minutes - Really been waitin for them meenutes - Thinkin' bout thos meens - Will be coming to do club stuff on the weekend ### MVP - Is also disappearing down south - Things progress, things progress... -------------------------------------------------------------------------------- Machine Technical Reports ========================= - Wheel meeting Sunday 2020-07-05 minutes to be out soon ## Servers - Well... - Boiiiii - \[MPT\]: Upgraded Murasoi to the latest version of Debian - Caused NO breakage despite rebooting the core rooter - Epic - Plan to use the spare server as the backup server - Will only take 2TB drives or smaller... ## Network - Somewhat in a state of flux - Transitioning from DNS to cloudflare has gone okay it seems - IT ticket raised with Paul from UniIT has been resolved ## Desktops - They see me foldin' - With them servers - Them exaflops running nice and sturdy - Added another server to F@H ## Misc. - Door dispense is enabled - Clubroom is not open for general access yet - Wait for the announcement - Second COVID wave in Vic... -------------------------------------------------------------------------------- New equipment ============= - New DNS records? - Two Samsung SSDs \[NTU\] installed on the weekend - NTU: Keen to get the DNS matrix online Drinks and Snacks ================= - Coke machine lives - Everything lives - For a time... -------------------------------------------------------------------------------- External Entities ================= ## Mail - Mail from Westpac - However it wasn't...addressed to us - Will be returned - So technically...no mail ## Guild/SOC - SOC meeting Tues Jul 14 in person - \[MVP\]: Wants *great* notes - Need to decide who will be attending - \[MPT\]: Will be attending - Action: committee to collate items to bring up ### Application for SOC committee OCM are now open - This could be you ### Club Carnival coming up Aug 4 ### Guild Grants - \[MLG\] requests committee to discuss ideas for Guild grants due soon - Action: committee to send this information to \[MLG\] - Before the weekend ### Tenancy...? - Conflicing information here... - Will be following up the situation at SOC meeting next week (14/07) - Access to club spaces...will it happen, will we go back into lockdown... - Some changes to Phase 4/5 restrictions due to recent outbreak in Victoria - **Motion to budget $200 for cleaning supplies for the various cleaning weekends and for general supplies** - To be used from the UCC card - Seconded: \[MVP\] - Passed: 7-0-0 ## Other Affairs - It's hard to see past all these current ones rly Events ====== ## TEC Talks - Talk 4/6 next Tuesday from 6PM - TEc teCh talk on TeK coming up - Must see talk of the year - Last talk was on BBB, was recorded ### Tech Talks, by Jarcus - Thinking of running these from Week 2 of Semester onwards - Idea for a talk on Systems programming - \[MPT\] to create titles/descriptions - Keen to engage students tackling these things in Sem 2 - \[PQZ\] to put up on FaceSpace - \[NTU\]: Topic sounds great! - \[NTU\]: Michael has also volunteered to do a talk later Sem 2 on matrix - Infinite infrastructure ## Quiz-mittees: 1 and 2 ### **CHALL:** Quiz-mittee 1 - \[MVP\]: Still trying to sort a meeting time - The date has been put out there, but ...COVID.... - Not really a social distance event - Simmering away... ### **TECHQUIZ:** Quiz-mittee 2 - Waiting to hear more from clubs... ## Cameron Halloween 2019 - \[MVP\] to speak to Jackie about this ## Relay for Life - \[AAA\] has been on it - Info was above in report ## Camp - \[MVP\]: to get food safety cert - List of banned members needs to happen - \[MVP\]: Do we have a fixed price pricing guideline for purchase of food and drink - \[MPT\]: Usually happy to purchase back items the clubroom would want at a reasonable price - Very close to finalising EMP *\[TEC\] disappears for five minutes* ## Charity UnVigil Payments - \[MPT\]: In progress still ## Get a Prospectus - *Ongoing* ## Account Renewals - Saturday -------------------------------------------------------------------------------- Action Items from 2020-07-02 ============================ ### \[MPT\]: - Follow up Network Changes with Paul urgently tomorrow (Fri 3/07) - *This ended up happening during the meeting - things are happening* - Propose Tech Talk title(s) next meeting - Ongoing - Cameron Haunting-UCC-forever-oween 2019 financial reports - Ongoing - With \[MLG\]: Confirm monies for Charity UnVigil - Ongoing ### \[TEC\]: - Delegate tasks to \[HET\] things to do - Happening This. Weekend. Woo! - Possibly help \[MVP\] with the joint calendar...? - Ongoing ### \[MLG\]: - Confirm monies for Charity UnVigil (with \[MPT\]) - Know requirements of the upcoming ACAN statement due Aug 31 - Sent apologies - MPT to follow up ### \[PQZ\] - Finalise people wanting-First-Aid-cert list and arrange date - Have sent email to ask whether the course is running before Sem 2 - Would suggest Week 2 or 3 to do the course - Look at new majors on UWA relevant to Computer Science - Ongoing - Follow up UWA page that lists relevant clubs and see if UCC can be included - Not done, ongoing - Send email to ucc@ about cleaning, clubroom (hopefully) reopening - Done! - Actually do account renewal things - A .csv exists, needs to be tidied and sent - Square fees: what are they - Remain 1.9% taken in person, 2.2% for everything else - Scanning and Prospectus - Will start this weekend - Dub over a Tech Talk - Audio has been recovered! Now to upload the video... ### \[MVP\]: - To follow up the quiz night / get chats started - Ongoing - Joint event calendar: create or find - Possibly follow up with \[TEC\] - *Follow up in chat* - Determine appropriate snackage buyback costs - Discussed ### \[AAA\]: - Report back re: R4L - Done - Become superhuman ### \[HET\]: - Accept all the delegated tasks - Coming on ### \[BRD\]: - Prepare a report for next week's meeting - Done *Meeting closed 21:07* -------------------------------------------------------------------------------- General Business ================ - \[NTU\]: Please allocate a cloud-services budget, suggest $30/month, expected initial spend USD$5/month: offsite VMs, network traffic, storage - Keen to use network traffic - Acquire another network relay into UCC - $30 is enough to run more than one machine - Currently signed up with Amazon (currently have free usage from when we signed up) Motion: \[MPT\] to budget up to $30 a month according to NTU's recommendation Seconded: \[AAA\] Passed: 6-1-0 $360 a year - Change meeting time from Thursday to a different day - Whenisgood will be put up - \[MPT\]'s recommendation: Tuesday evening NTU: common memory doesn't last forever - Review of regulations to do with groups - New sign-up tweak, can be expelled - Something to review in regulations procedure *Meeting closed 21:05* Current Action Items ==================== All committee: - Banned members list from UCC - To help with clubroom cleaning EMPs when possible MPT - Tech Talks: Create titles, make brief descriptions - Attend SOC meeting Tues 14/7 - Get cleaning supplies or pass on UCC card to a committee member to get TEC - Make sure FB advertising posts for next week's talk are up (at least two) - Quiz? PQZ - Media release - List of recommended CS clubs on UWA website - First aid certs/date - Facebook posts/advertising - MHFA to do MLG - Charity statement requirements - Charity Unvigil payments - Report back on grants - Report back on your holiday down south MVP - Calendar for events? - CH-quizmittee - CH-halloween: follow up with Jackie? - Also...report back on holiday? AAA - Relay the relay HET - Report on the clurbroom - Ask for more tasks BRD - Enjoy Margaret River! Is everyone going to Margaret River? -------------------------------------------------------------------------------- *Minutes uploaded by [PQZ] at 21:27 on 2020-07-09* -------------------------------------------------------------------------------- *Minutes uploaded by [PQZ] at 21:29 on 2020-07-09*