UCC Committee Meeting Minutes 2020-05-21 ======================================== ## Attendance ### Attending - \[MPT\] - \[TEC\] - \[MLG\] - \[PQZ\] - \[MVP\] - \[HET\] - \[BRD\] - \[AAA\] #### Apologies - None #### Late - None #### Other Attendees - \[NTU\] *Meeting opened at 19:37 AKA 7:37!* -------------------------------------------------------------------------------- ## Circular Motions - Motion to budget $150 for 4G data sim card - 4/8 votes - didn't pass - Needed 5 votes ## Confirmation of minutes from previous meeting - They exist, they are good Committee Reports ================= ## President's Report - Main thing: CHARITY UNVIGIL - Was a massive success! - Raised the most we've raised at a Charity Vigil probably ever - Nearly $1,800 for CHARITY! - Need to sort donations on Square - Costs incurred: $3.29 for the website domain - Ended up using our own servers for games - so no cost there - Subcommittee decided to top-up donations (ie. split costs of processing fees) - Less than $10 per club to cover the 2.2% processing fee! - Will talk more about this later - Also setup the 4G access point again so we have a backup link to the club again - Put both small SSDs in! - Didn't have time to install the big ones (the 2x 1TB ones) - Network deadlines... also to discuss later ## Vice President's Report - Uni and exams, exams, exams, yay exams - In other news: mail is a huge hassle - Got in touch with Makers Committee about network changes - They seem to have accomodated the changes already... - Bre (Guild President) has said that the CIO will get the network team to have a look at it - Also will call in the morrow ## Secretary's Report - 212 accounts due for renewal - ...SOC do not yet have a date for when Cameron Hall will reopen ;( - The tav has reopened however... - Membership is currently at 130 - 53 Renewals / 80 New Members - Last year we had 265 members... - This equates to a membership revenue shortfall of ~$1,500 vs 2019 - That amount is an estimate based off the difference of 130 memberships - (70% guild/student, 20% non-guild non-student, 10% other) - If everyone renewed: would be approximately $2,500 - Have got a list of accounts to email - Would be nice to extend when account locking happens given UCC is still closed - *Committee agrees that waiting until we have a reopening date is a good idea* - Started drafting a media release for F@H; will put draft up for input soon ## Treasurer's Report - Need a proper breakdown from Charity unVigil before donating - Tag/email reimbursement things to treasurer@ucc.asn.au - Helps treasurer...be treasurer... - Someone pls make mail work ## Fresher Rep's Report - Hopes the clubroom opens soon - Happy to hear Charity unVigil went well - ...that's about it ## OCM Reports #### [MVP] - Had a good time doing stuff at the Charity Vigil UnCharity Unvigil - Had three accounts on charityunvigil.online - Second account was an accident... - ...but the third one was to annoy \[MPT\] - Decided not to prepare a rant - *Things might come up later...* - *Unplanned rants incoming* - *1 x Unplanned rant later occurs* #### [AAA] - Hello - I am here - Sorry for not voting on things - Has six assignments due in the next six days - Has not been doing any UCC-related things - Idea: Tag in/Tag out to the clubroom for social distancing things - Could set up a system to help us automate when the clubroom is "full" - Will help us show we can meet requirements - \[MLG\]: May just have to put it on paper ... - \[MPT\]: Might still have to wait until UWA reopens everything anyway #### [HET] - Charity UnVigil happened - No one attended SCP - *Sad reaccs only* - Haven't really done anything for the club apart from ...helping run charity unvigil -------------------------------------------------------------------------------- Machine Technical Reports ========================= ## Servers - Servers! - Problems with webmail - Problems with things running on mussel - These problems are due to authentication... - Getting ever closer to upgrading things... - Likely to be discussed at the next Wheel meeting ## Network - Got the 4G linkup backup... - No matter what happens tomorrow or next week - we can still do things! - Tomorrow's U R G E N T T A S K: - Need to get properly in contact with IT - We have enetered "Work Around Mode" - Least breakage for us, least pain for them ## Desktops - Still folding - Still doing stuff - All spinning away - F@H Team Rank: 2,949 - Nearly cracked the 1% ## Misc. - UCC Discord Bot Poll Motion to budget $150 for 12 month recharge of the Telstra 4G access point - Poll is still under consideration (as of 19/05) - Motion to reimburse \[MPT\] $150 for a 12 month recharge for a 4G sim - $12.50 a month... - Was the cheapest option at the time; had to purchase as the previous credit had expired - \[MLG\] seconds - \[MPT\] abstains - 7-0-1 - *Motion passes* -------------------------------------------------------------------------------- New equipment ============= ### Samsung Pros 1TB - Have 2* Samsung 860 Pro 1 TB 2.5" SATA III SSDs - These are for Magikarp/Mudkip ### Samsung EVO 250GB - Also have 2* Samsung 860 Evo 250 GB SATA III SSDs - System discs for the new Cisco server (H) - These were installed by \[MPT\] - Should be able to get them up and running - These were installed Mon 18/05! - *Goodbye Fujitsu* -------------------------------------------------------------------------------- External Entities ================= ## Mail - What mail - \[MPT\] tried to check Mon 18/05... - ...but Campus said no - Later they called back - No mail anyway! ## Guild/SOC - Cameron Hall is still closed - Cameron Hall is still accessible to all students for some reason - Cameron Hall is dirty - Tenancy Lease Agreement has been updated (for future tenants) - Although the new version is not online yet... - SOC is looking at updating the reallocation policy - If you have suggestions for what the reallocation policy document should include - Now is the time to contact SOC! ## Other Affairs - Social Distancing is now *Physical Distancing* Events ====== ### Tech Talks #### Recent Talks - \[MTL\] Exploring the tinc VPN happened Thurs 14/05 17:30 - \[BOB\] DIY Computer Building happened Tue 19/05 18:30 - Success! Thank you for volunteering - Can view recorded talks via the same meeting link #### Upcoming - \[TEC\] to do an interactive series - Four talks: Jun 23 / Jun 30 / Jul 7 / Jul 14 - \[MPT\] apparently has ideas, but cannot remember them - Action: \[MPT\] to remember the things - Action: Committee to rope people in to do a talk - *If everyone found one person...* ### Quizmittee - When - Which clubs - Who wants on the subcommittee - How to do this with *Physical Distancing* - \[MVP\] happy to be on subcommittee - \[MVP\] + \[TEC\] + \[MLG\] - *Everyone sounds interested* - \[MVP\]: Can use Kahoot - Can set up subcommittee in Discord - **Quizmittee** will be formed ### Charity UnVigil - Is done! - Donation Tracker: existed thanks to \[FVP\] and \[MPT\] - The success of the event was very much thanks to their hard work - Code will be open to other clubs so they can use for any future events #### Formal Thanks - \[TEC\]: Motion to thank FVP for his work on the donation tracker! - 8-0-0 - Thank you, Felix! - \[MLG\]: Motion to also thank \[MPT\]... - \[AAA\], \[MVP\]: Seconded - *\[MPT\] Abstains from the motion to thank himself* - 7-0-1 - *Motion Passes* - Thank you, James! ### Collected Donations - Things remaining: sort out monies - Need to sort costs, check amounts, & make the donation - Costs - domain - Costs - card processing fees: 2.2% - $10.57 in total! #### Motion to cover transfer fees and domain for Charity unVigil - Motion to pay additional $10.57 to cover card processing and domain costs - Seconded: \[PQZ\] - Passed 8-0-0 - *Motion Passes* - Can use our $10 set aside for hosting costs :D - Bank transfer to send the amount to Zonta House - Action: \[MLG\] to check out Square payments and report back before transferring ### Prizes - Almost all of our $50 budgeted for prizes has been spent - NERF guns: FREE! - $20 Steam voucher from Target - Samdisc USB-C Drive $18 - USB Fan $11.98 - Total of: 49.98 on prizes - *NAILED IT* ### Camp? - We should talk about joint camp! - \[MVP\]: UniSFA and Unigames have asked about running a joint camp - \[MPT\]: Regular camp was cancelled last year due to low interest - \[TEC\]: On this - would like to see more development with other Tech clubs at UWA - Can explore making connections with clubs outside of Cameron Hall - \[MVP\]: Camp could be the big event for us and other clubs - \[MPT\]: Have to think about cool things to do for a camp ### Camp ain't just LANs - Doesn't have to just be LANs... - *University Camp Club* - What does UCC want to be: UCC seems to have two identities - LAN world and Tech World - *We can still be both* - *Everyone starts talking about missing the Camp Antenna* ### Camp as Identity - \[MPT\]: If we are seeking to improve our identity as a club, joint camp may dilute those efforts - People would still come either way ### Camp as Unlikely - Usually runs in June/July between Semester breaks ### Camp as Camptenna - Is it for the camp, or for cAMPTENNA? ### Camp as a Cause - \[MVP\]: *The people in the club aren't garbage* ### Camps against COVID - Difficult to plan for a camp given the COVID environment also... - *Physical Distancing in a tent* - *1 Tent pp* - A lot of details to work through - Best way forward: We are interested - UCC is interested, \[MVP\] to follow up #### Camp as ...Not A Camp - \[PQZ\]: Could organise a one-day summit joint event? - Talks/networking, could encourage CS students to do talks - Still hard to plan for events... -------------------------------------------------------------------------------- Action Items from previous meeting ============================ #### All committee: - Charity UnVigil! #### Exec: - Purchase of 2* 500 GB/1TB SSDs (budgeted $1000 2019-10-04) has happened - Need to obtain receipt from [NTU] and refund purchase - *Receipt obtained, payment transferred* #### [TEC] - Liase with [NTU] and [MPT] regarding installation of new SSDs - *Has been Uni-ing* #### [PQZ]: - Account locking - *Need to check whether the script/UCC needs memberships to be run through dispense (as well as MemberDB)* - *Has a list of emails* - Make sure Westpac admin happens - *ProCesSinG DeLayS* - *Have been manually added thanks to MLG + MPT* - Reclaim...social...media - *Drafting a media release for F@H* - *Still need to amp up tweeter and instagram* - *We are still ucc_status* #### [MVP]: - Rant? about how the Charity unVigil donation tests went - *MOST VALUED DONATION* -------------------------------------------------------------------------------- General Business ================ ### Donation to Zonta House - $1771 raised for Charity :o - (Donation tracker only shows the pledged monies) ### Media Release - Folding@Home media release is being drafted - \[NTU\] offers to help edit - We can also write a MR about the event/donation/Zonta House ### Wheel Meeting - Is on Saturday at 14:00 - People are invited if you're interested *Meeting closed at 20:59* Current Action Items ==================== ## All Committee - Attend upcoming Wheel meeting *and/or* read Wheel minutes - Join Quizmittee, or don't join quizmittee ### \[TEC\] - Call IT - Convince someone other than yourself to do a Tech Talk - Git Commit -all the talks ### \[MPT\] - Call IT - Convince someone other than yourself to do a Tech Talk ### \[MLG\] - Square report fun time x Charity UnVigil! ### \[MVP\] - Report back about camp things (the ...2021 camp?) ### \[PQZ\] - Finish media release(s) -------------------------------------------------------------------------------- *Minutes uploaded by [PQZ] at 22:10 on 2020-05-21*