UCC Committee Meeting Minutes 2020-05-07 ======================================== Attendance ========== ### Attending - \[MLG\] - \[PQZ\] - \[HET\] - \[MVP\] - \[MPT\] ### Apologies None ### Absent - \[BRD\] ### Late - \[TEC\] #### Other Attendees - \[BOB\] *Meeting opened at 19:41* -------------------------------------------------------------------------------- ## Confirmation of minutes from 2020-04-30 - \[MLG\] confirms minutes Committee Reports ================= ## President's Report - Things are on track for the Charity (un)Vigil - We have a set budget - Promo time for it! - Attended the SOC meeting - It was... prerecorded though - ...haven't yet received the link to watch it - Attended Dylan's Tech Talk - New attendees was good to see - UWA Network Deadline is coming up tomorrow... - Have sent them through a couple of questions - Will be busy with the charity vigil this week ## Vice President's Report - \[TEC\] is still having dinner ## Secretary's Report - Forgot to write report before submitting minutes - Busy time of Semester! *\[AAA\] appears 19:46* ## Treasurer's Report - Haven't had much money coming in apart from interest - Need to get the Cisco system up and running - $300 on Card - $5,100 in Community Account - $5,600 in Cash Reserve - Deposits 1 and 2 still exist ## Fresher Rep's Report - Not here...Maybe he's in #welcome ## OCM Reports #### \[AAA\] - Got some free time #### \[HET\] - Been doing subcommittee stuff! - Will discuss a bit later on #### \[MVP\] - Might put in a report later... -------------------------------------------------------------------------------- Machine Technical Reports ========================= ## Servers - Want 2 (250 GB) SSDs for Cisco - Would want an Enterprise grade SSD - Possibly Samsung Evo... - Probably to each be 250 GB - Will need to invest in this... - Ones we are looking at are $99 each on MSY - \[MPT\]: Motion to put aside $250 to purchase a pair of SSDs for the Cisco Server. Seconded \[TEC\]. Motion passed 7-0 *\[TEC\] appears 19:55ish* ## Network - Upgrades continuing - UWA's deadline is *tomorrow* - Alumni office is aware of the current issue - Suggested to contact Guild - Action: \[TEC\] / \[MPT\] to send by early morning ## Desktops - Still folding - *Checking stat page* - In the top 1.6% of teams~ - Should aim to upgrade one this year... - Doing two might be less likely - \[BOB\]: Motsugo is due for an upgrade too... - *It's 10 years old now...* - Cobra: *That ain't recent either...* ## Misc. -------------------------------------------------------------------------------- New equipment ============= - \[MPT\] has 128 GB SSD that is QLC that he is not using - Willing to give away for $30 or something - This offer is likely gone by the time you read this... Drinks and Snacks ================= - University Coke Club delivery service: Uber X Dispense -------------------------------------------------------------------------------- External Entities ================= ## Mail - Not checked - No one has been to uni in weeks... ## Guild/SOC - Will need to contact them about tenancy ### The SOC 'Meeting' - Trouble accessing the SOC Meeting Online Feedback form, UniGames also had trouble with it - Ended up being fixed the next day after they contacted Guild - Communication with SOC feels a bit difficult at the moment - Would like to know when the clubroom will be opened again - Also would like to give feedback to tenancy - Unclear how clubs can meet the standards for tenancy - Communication between clubs and tenancy important to help clubs that strive to meet standards - Club activities are difficult given the current COVID environment also - Normal running of the club already difficult - Help for clubs is important at this time, hoping Action: \[MPT\] to get in touch with SOC ## Other Affairs ### Student Initiation Centre - Student Initiation Centre has gotten in touch with president@ - Student Grants to be available from them, organisation - Looking for clubs to be apart of their inaugural panel for the centre ### Formalising UCC - Looking at formalising UCC to be more attractive to industry - A prospectus for UCC! - Documents to present to industry like what UCC does - Letters UCC has been sending to Alumni have carried a lot of information about UCC Action: Committee to work on creating a prospectus for UCC. Target to create a draft by Semester 2. Events ====== ## Tech Talks - Thanks to \[333\] for his Dive into DNS talk on Tuesday - 'Tech Bites' talk by Mark Tearle on VPNs (next Thursday May 14) - DIY Computer building (Tuesday May 19) - On UWA Events/Facebook ## Charity Unvigil - Schedule to come out Saturday - Subcommittee meeting yesterday - Donations running through UCC Account - Second subcommittee meeting Saturday - We have several servers ready in UCC...but... - Might break this week (fingers crossed this doesn't happen) - We can buy a VPS in the cloud! Motion \[MPT\]: Motion to $10 put aside for Server hosting on the night of the charity unvigil in case our servers break (due to UWA Network changes) *\[MVP\] seconds* Passed unanimously (7-0) #### The Raffle - We don't have to talk about the Raffle prize budget again as... - ...our $50 budget was accepted - *Some discussion still occurs* #### Donation Tracker - \[MPT\] will be moving The Final Solution of his homemade HTML on Saturday - Need 1-2 volunteers to help play a game around 2pm this Saturday - Minecraft, screencheat, artemis - \[HET\]: Let's test as many things as we can - *\[MVP\] volunteers* ## UCC Social - \[PQZ\] was AFK all day - Next two weeks: volunteer gamers needed for Charity unvigil ## Other Events ### UWA Sports / eSports Event - Action: \[MPT\] to reply to Tara - Action: \[PQZ\] to make a channel for discussions in Discord -------------------------------------------------------------------------------- Action Items from 2020-04-30 ============================ #### All Committee: - Charity Unvigil: Will you be there? - Hit that "Attending" button on Facebook for our Tech Talks... - Read wheel minutes if you haven't already, lots going on behind the scenes there - *Done/Ongoing* \[PQZ\] / \[TEC\] - Check that administrator permission for Westpac has been added - Westpac said (20/4) would take 5-10 business days to action - Check own accounts work, etc. - *Called Westpac as Admin online had not been added, should be by tomorrow 7/9) \[MPT\] - Do some of the tasks - Also probably delegate some tasks - Attend SOC meeting (1/5) - *Ongoing* \[TEC\] - Think about cataloging the clubroom - Make a list of the discs that need replacing - *Ongoing* -------------------------------------------------------------------------------- General Business ================ - Need to look at Mailing List access - Need to look over UCC Mailman archive - Also need to look at removing Current Action Items ==================== All committee - Look over Mailman sometimes \[MPT\]: - *Is already doing all of the things* - To email SOC \[TEC\]: - Decide on a Tech Talk - Access Westpac account \[PQZ\]: - Will probably end up getting those SSDs *Meeting closed at 21:08* *Next meeting to be rescheduled to Tuesday 5:30PM due to the Charity event* -------------------------------------------------------------------------------- *Minutes uploaded by [PQZ] at 21:19 on 2020-05-07*