UCC Committee Meeting Minutes 2020-04-02 ======================================== -------------------------------------------------------------------------------- ## Attendance ### Committee \[MPT\] \[HET\] \[PQZ\] \[AAA\] \[BRD\] \[MVP\] \[TEC\] \[MLG\] ### Non-Committee \[BOB\] \[AJT\] *Meeting opened 19:35* ## Confirmation of minutes from 2020-03-24 Minutes exist Committee Reports ================= ## President's Report - Met with Uni IT w/ \[BOB\], \[TPG\] & \[NTU\] - Cloudflare is HAPPENING - Wheel are working on it - Deadline for the change is tomorrow... - Apologies for absence over past week - Now in the charity unvigil subcommittee - Rule reforms! UCC Regulations...need to distribute joint regulations - Stay safe - committee is here for you - We can start doing good stuff again soon - Keep bringing up ideas for ways we can do things ## Vice President's Report - Been busy last week and a half - Tenancy - had a conversation with UWA Alumni Relations Officer - A few testimonials have come in from UWA alumni - Alumni Relations wanted to bring the matter up with an executive - Following up tomorrow 2020-04-03 ## Secretary's Report - The first UCC Social was fun, please join us this Satuday from 16:00 in Discord - Seems like people are keen on another LAN - Advertised Tech Talk (Facebook, UWA Events, Guild page) - Briefly looked at UCC Regulations - Would like to add a 'Handover Meeting' to the regulations - To happen within 2 weeks of an AGM, as a special meeting for committee - Regulations are only listed for door/wheel - Will make suggestions for edits/formatting - UCC Wiki needs some love, will look over ## Treasurer's Report - We still have money - Nothing dispensed for a week and a half - $306.77 in community account - About $10k in non-spending acc / cash reserve - Other term deposits exist - Still getting up to date with everything ## Fresher Rep's Report - Regular events for freshers - Keen for LAN! LAN is good idea ... - *"Everyone has free time"* - Need more fresher engagement ## OCM Reports \[HET\] - I don't have anything to say \[AAA\] - Been busy - What the F has been going on with the world - Give me something to do - Apocalypse tenancy - ezone? \[MVP\] - Have been a bit busy for last few weeks - Slowly trying to get used to no clubroom - *Still on a massive losing streak for dominion* - *Wants stuff to do* - Would like to gear LAN events to showcase something - Probably a bit hard to run an event like Artemis LAN atm without clubroom -------------------------------------------------------------------------------- Machine Technical Reports ========================= ## Servers - Cloudflare... ## Network - Firewall nightmares. Cloudfire nightmare. - Get ready for UCC to break ;( - Priority 1 tomorrow. ## Desktops - Desktops are a lost cause at this point. ## Misc. - 4G backup link... -------------------------------------------------------------------------------- New equipment ============= - Renewal (1yr) for universitycomputer.club - \[MPT\] moves that he is reimbursed $21.83 for the expense - Seconded \[MLG\], passed unanimously - \[333\] got new fans Drinks and Snacks ================= - Reminder that \[MPT\] / \[TEC\] can access the room - Cloudflare stuff might require in person attendance #### Things to rescue from the clubroom - Receipts - Receipt for PQZ / coke carton - Mousepad for someone - Treasurer documents -------------------------------------------------------------------------------- External Entities ================= ## Mail - \[MLG\] checked mail from Westpac ## Guild/SOC - Guild clubs in exile facebook group exists - Cross-post events in Exile Group ## Other Affairs ### Exec: - Scheduled Westpac handover for Friday 2pm @ Claremont branch - Need to forward emails re: signatories from UWA Westpac - Can reschedule if no one can go - 2 person max at a time / each go individually Events ====== ## Tech Talks - UCC Tech Talk #1 Tue 2020-04-07 @ 13:00 by \[MPT\] - Will be recorded if you can't make it - *How to use an SDR* - Need to add link (zoom?) - Event added to wiki, fb, guild website, and UWA Events Page ## Charity Vigil - *Charity UNVIGIL* - **Burning question: What are we doing?** - How do we apply $$ - Usual sources of donations - pizza runs, gold coin donations - Suggestion: Twitch stream donations - Use dispense to donate? - Dispense via portal (link to username) - Need to sort out "where" everything will be happening (chats/vc) - Twitch sounds like the best move - 24 hour Minecraft challenge ## UCC Social - Advertised for 3pm 2020-03-28 - Went well, felt good to laugh again - Played cards against humanity (online) and skribbl.io - *Realized eels are actually fishes* - Changed time for future events to 16:00 - Please join us from 16:00 2020-04-04 for some social time / games ## Other Events - Would like to organise a "Meet Wheel" event (late May?) - EOI for Tech Talk 2 and 3 - Date for Charity Vigil - undecided - Weekends / Out of Semester? - Probably some time in June then - Covid-19 putting pressure on students -------------------------------------------------------------------------------- Action Items from 2020-03-24 ============================ **ACTIONS**: All \[committee\] - To review joint subcommittee regulations - To review UCC regulations - *people did read* - Westpac handover for \[exec\] - *Scheduled meeting for Fri 2020-04-03* Action items from the Wheel meeting 2020-03-21 - Review UCC Regulations / privacy policy - Committee to look at how to recruit more @wheel members - Could avertise on UCC socials \[MPT\]: - Organise Tech Talk 1 for week beginning April 6 *Has been organised* - Possibly pre Tech Talk next week for advertising - Make the FB event or delegate *Talk scheduled for 2020-04-07 @ 1pm* - Send committee any further details for handover *will send out welcome to committee email* - Start being a subcommittee rep for Charity Vigil *actioned* - Contact Geoff from Uni IT about this cloudflare business - and/or coordinate with @wheel *In progress/ongoing* \[TEC\]: - Catalogue clubroom. *\[MPT\] wants a companion to check out clubroom* *Social distancing companion* - From Wheel meeting: - Investigate getting a GPU/compute server up and running *Bob has been doing this woo* *First time doing some GPU crunching* \[PQZ\]: - Fix AGM minutes link on website *Realized what .ucc does* - Update Web/Facebook/etc to state clubroom is closed *Updated homepage, 2020 membership, 2020 events* - Also post things about letter writing for tenancy *Posted on linkedin and facebook -- need to put on web* - Also look at updating socials to request @wheel applications ? *Action: send EOI to wheel for a meet wheel talk* - Investigate the membership registrar set up and ensure compliance *looking good* \[MLG\]: - Check UCC mail *Done - only some mail from Westpac* - Create a treasured treasurers report to predict the fiscal year ahead *Going to be losing revenue - income is just interest* \[HET\]: - Accept subcommittee position for Charity VIGIL by making contact with relevant clubs - *Is a part of subcommittee* \[BRD\]: - Fresher role discussion -------------------------------------------------------------------------------- \[AAA\] *Left at 21:01* General Business ================ ### 3D Printer Request from School of Engingeering - Is it possible to get our 3D printer to help out? - Will send email to reach out - no decision to make - ...Temporary solution to an unlikely scenario... - Looking at SIM plans. Money set aside from motion above if required. ### Wireless 4G - If Network access went down completely from tomorrow... - SSH using help of ...prepaid mobile SIM for 4G connection ### MOTIONS PASSED #### Subcommittee regulations - Seconded \[MVP\] - 2 Abstained \[MLG\] / \[PQZ\] - Passed 6-0-2 #### Motion to purchase $30 mobile data credit for wireless 4G - \[HET\] Seconded - Passed unanimously #### Committee Regulations - Seconded MVP - Passed 7-0-1 #### Use of Discord UCC Poll Bot as a valid form as consent for motions regarding committee members' payments/purchases - \[TEC\] Seconded - Passed unanimously Current Action Items ================ #### All [committee] - Review UCC regulations / joint committee regulations - Any updates/formatting to regulations #### [MPT]: - Fetch mousepad - Help \[TEC\] start cataloging clubroom items - Send/upload pics for SDR Talk - Choose platform for SDR Talk & update event link - CLOUDFLARE PRIORITY 1: prepare for impending doom - Send Westpac an email before 2pm 2020-04-03 #### [TEC]: - Do Westpac handover signover #### \[MLG\]: - SAFEty issues to solve - 2k19 RIP mystery float money - At some point go into Claremont Westpac if required for signatory acc change #### [PQZ]: - Send EOI email for UCC Tech Talk 2/3 / Meet Wheel - Look at member portal / user database - Do the Westpac thingy #### [AAA]: - Craft an email for ezone - Do things! #### [MVP] - Find games for LAN/trial LAN - Make a task list for website / update wiki - Can delegate tasks to other committee members :) #### [BRD]: - To fresher role, or not to fresher role, is that still a question or *Meeting closed at 21:12* -------------------------------------------------------------------------------- *Minutes uploaded by [PQZ] at 21:43 on 2020-04-02* -------------------------------------------------------------------------------- *Minutes uploaded by [PQZ] at 21:58 on 2020-04-02*