UCC Committee Meeting Minutes 2019-05-31 ======================================== Attendance: [MLG] [FVP] [JGM] [MPT] [TEC] [THA] Absent: [420] [DBA] Meeting Opened at 14:26 -------------------------------------------------------------------------------- ## Confirmation of minutes from 2019-05-24 - The planning meeting was to be advertised to members in order to encourage attendance - [FVP] motions to confirm - [MLG] seconds - Passes unanimously Committee Reports ================= ## President's Report - Replaced the power supply for the snack machine card reader - It is now probably mostly _actually_ fixed - Been working on uccportal: account locking is coming soon! - Put some stuff on the whiteboards - one of which _still_ needs to be mounted to the wall. - Perhaps mechanical keyboards aren't so bad after all... - Went to Westpac to follow up with the account admin/signatory/online member stuff - The changes requested earlier in the year weren't done, should be being followed up now - Accounts: - Guild: $3,246.84 - Cheque: $1,250.89 - Mastercard: $3.27 - BBQ stuff, talked to Lee - Been sent to campus management, hopefully, will get approval by today/Monday. ## Vice President's Report - Study event was non-event unfortunately - [MPT] and [SPK] were here studying. - Sucessfully made [MPT] study. - Thanks [FVP] fixing the vending machine - Plan to look at the code to make it more robust after exams - Completed food certificate ## Secretary's Report - Went camping - Is very tired (seems to be a constant problem) - There is not enough time in a week to do things - Would like to request for someone to build me a time machine/time turner. - Pretty please ## Treasurer's Report - Handed over control of purchasing new parts for Christmas and Pinball to [BOB]. Thanks to him for offering to do it. - Did grants and can report that I'm still alive. - Gave guild Felix's name + phone number for grants reference. - Hopefully everything should go to committee@ because that was the email I gave them. - Everyone should have view access to the documents I used for grants. - Consider this a notice that I will be away from the 15th of June until the start of next semester. Have fun folks! - For some reason my tables still don't align nicely, so I'll figure something out. If anyone wants the tables while I'm away, I think I put the scripts in ~committee as `pre_agenda.ion` and `post_agenda.ion`. - The last week: - ` Drink | Total ` - `-----------------` - `null coke|$ 29.44` - ` coke |$ 15.20` - ` solo |$ 8.80` - ` Pasito |$ 4.20` - `lemonade |$ 1.68` - `kole beer|$ 0.84` - ` Person | Total ` - `----------------------` - ` shelrock1 |$ 18.53` - ` arsewisely |$ 15.27` - ` alexjthat |$ 11.03` - ` jimbo |$ 7.01` - `thunderweilder|$ 6.38` ## Fresher Rep's Report ## OCM Reports - [TEC] Has designed and printed certificates for life members. -------------------------------------------------------------------------------- Machine Technical Reports ========================= ## Servers - We have servres ## Network - We have network ## Desktops - We have desktops ## Misc. - Schedualed power-outage, Friday June 21st from 0030 to 0500. - Will need to organise for shutdown before -------------------------------------------------------------------------------- New equipment ============= - New computers parts are being posted. Drinks and Snacks ================= - We need a drink run plz. - [MPT] motions a standing budget of $350 for reinbursments for drinks and snacks - [JGM] seconds - Passes unanimously - [FVP] should go on the regulations page as a standing budget. ACTION: Tom to add standing budget to the regulations page - [MPT] Motion to require the treasurer to report drink and snack reinbursments at the following committee meeting. - [JGM] seconds - Passes unanimously -------------------------------------------------------------------------------- External Entities ================= ## Mail - Not been checked ## Guild/SOC - Testing and tagging happened. - All the desktops, screens, speakers got tagged - Powerboards got tagged and have a 1 year tag only. - Servers, AC, Printer, 3D printer, projector, vending machines got tagged. - 5 things failed. - 2 powerboards, 2 IEC cables failed, the plug on the vending machine failed - Was replaced with plugs on site - Safe estimate of $300 for tagging. - [MLG] suggests that last time Guild may have paid for testing, so we should search the minutes. - ACTION: [MPT] will look for what happened last time UCC was required to tag. - [JGM] wants to acknowledge that UCC committee is run by students and not much will happen in the next 2 weeks - [JGM] would like clarfication on process for tagging. - As a committee, collectively we were not happy with the response from SOC about this issue - We would like to discuss how this went with guild. - ACTION: [MLG] is going to talk to the Guild President about the process that surrounding tagging ## Other Affairs Events ====== ## Semester 2 Planning Session - 14th June, 10am - 2pm. - [FVP] motion to change budget for session for $50 for pizza to $50 for any kind of food. - [MPT] seconds - Passes 5:1:0 - Agenda for session - Brainstorming ideas - Frontloading things that can be done, and don't need to be done in committee meetings. - Anyone that wants to suggest things or ideas for events for next semester please come along. - Would like non-committee members to be involved in events organisation and running events. ACTION: [MLG] to create an announcements channel in discord ACTION: [MPT] to write up some talking points/agenda for event. ACTION: [MLG] Facebook event and email for event. ## [MPT] Study event. - [MPT] studied for at least 2 hours. ## Tech talks - Come to camp! - Should plan them during the planning session. - If people are intersted in doing tech talks, please contact committee and we can put it on the calander for next semester. ACTION: [MLG] to email [LE@] about his tech talk. ## Camp - [FVP], [MPT], [MLG] - Stall BBQs need to be booked (5th June already done) - ACTION: [FVP] to book. - No news yet from Campus Management about whether we will actually be allowed to run them - Need to check whether we can use a fridge in the stairwell to store leftover food between stalls - Still need to organise final approval meeting with Guild, [FVP] and [DBA] ## Tech Fixup 17th June - [FVP], [DBA] 2pm onwards. (Pizza 5:30) - Planning not done yet, suggest postponing by a week or two - Would be nice to have wheel members to help do things - Would be nice to have less technical people here that are willing to learn. ACTION: [FVP] to write up a list of things to fix for [MLG] to publish tomorrow. ## Movie night - Happnening tonight! - [FVP] is hosting - Everybody reading this on a Friday afternoon should come down. - Starship Troopers and pizza at 6:30 tonight! Get amongst it. ## Quiz night - Wrap up meeting happened. ## Ethical Hacking stuff - David Glance - Talk to David Glance is you are intested in working with ethical hacking stuff. ## Study event with Data Science Club - It happened - Don't know if anyone from UCC went to it. -------------------------------------------------------------------------------- Action Items from 2019-05-24 ============================ - [FVP] to email CSSC and ask them to advertise for camp - also do this in person - Done! - [FVP] to do or ask wheel to create [private] archives of committee-only - Not done - [FVP] to do movie night 31st May - Is happening - [FVP] to continue with door training - Not done - [FVP] Follow up with Bre and send stuff through to committee - Not done - [FVP] and [JGM] to sell excess server stuff like the two still-working M4s - Working on it - [MPT] Send things to guild for camp stuff - Done - [MPT] Figure out when all the CITS units are having exams/where - Done - [MPT] to follow up if he doesn't hear anything in a week from SAC. - No, will follow up. - [MPT] Organise study event maybe - Done - [MPT] To do the facebook thing for camp - [MLG] beat him to it. - [MLG] to send email to UCC@ and to check with other committee members that the 14th works for committee organisation day - Not done - [MLG] TO create staff roster for camp once we have volunteers - Waiting on volunteers - [MLG] we have no volunteers for camp - So email them again. - [MLG] to do email and fb event for 31st May movie night - Done - [MLG] to bring in a copy of Starship Troopers - Done - [TEC] is going to sort out tagging stuff - Done - [TEC] to email around for sponserships - Not done - [TEC] create list of places to go for sponsorship in Perth - Not done - [JGM] Prepare posters for Tech Fix up event 17th June - Will do this weekend. - PCS to organise programming competition for camp - [TEC] Prepare HLM certificates for new life members - Done - [JGM] and [FVP] to sell excess server stuff like the two still-working M4s -------------------------------------------------------------------------------- General Business ================ - [MSH]: take photos of all ucc assets in case there's a real fire - We should add it to the list for the tech-fixup thing. - [MLG] is her lack of understanding, suggests OSC inventory if it works? - Should we find another asset list to use. - Necessary for guild insurance. - ACTION: [MLG] Call next meeting for the 14th of June - [SPK]: Review of responsibility of door members to close things such as the machine room/tool cupboard after themselves if they are the only one in use of it to avoid the shifting of responsibility unknowling onto other members of door- [MPT] the ultimate responsibility of closing the room as a door member is to check that all locks - [MLG] It should be a curtesy of members to lock up once they are done with the machine room/tool cupboard. - ACTION: [FVP] to add this information to his message to door. - [FVP] thinkgs that there are too many people in the clubroom who are disengaged with the clubs interests - Many people who come in and sit at a computer and play games and don't engage with the community of the club. - We should think about ways to find a way to stop the club becoming a lan cafe. - We want our memebrs to embodie the values that the club upholds. - [JGM] wants to start the University Computer Gaming Club - [FVP] thinks that if gamers want to change the way the committee is aiming the club, they should turn up to OGMs and vote for people to aim in that direction. - We'll leave the creation of that club to the people who actually want to do that. - Wants to suggest that was think about changing the way the club works: - Potential changes: Clubroom closed after 11pm. - [MLG] That idea might punish tech related things like project night when it runs late. *Meeting closed at 1548* Current Action Items - [FVP] to do or ask wheel to create [private] archives of committee-only - [FVP] to continue with door training - [FVP] Follow up with Bre and send stuff through to committee - [FVP] and [JGM] to sell excess server stuff like the two still-working M4s - [MPT] to follow up if he doesn't hear anything in a week from SAC. - [MLG] to send email to UCC@ and to check with other committee members that the 14th works for committee organisation day - [MLG] TO create staff roster for camp once we have volunteers - [MLG] we have no volunteers for camp - So email them again. - [TEC] to email around for sponserships - [TEC] create list of places to go for sponsorship in Perth - [JGM] Prepare posters for Tech Fix up event 17th June - PCS to organise programming competition for camp -------------------------------------------------------------------------------- *Minutes uploaded by [MLG] at 15:49 on 2019-05-31*