UCC Committee Meeting Minutes 2018-10-24 ======================================== ------------------------------- Meeting Opened: 1.10pm Meeting Closed: ------------------------------- Attendance: =========== - [FVP] Felix von Perger [President] - [THA] Tom Hill Almeida [Vice President] - [042] William Hazelnutt [Secretary] - [GIR] Caira Bayman [Fresher Rep] - [CHB] Alden Bong [OCM] - [LCY] Chien Yi Lo [OCM] - [MPT] James Arcus [OCM] Present: -------- Late: ----- Apologies: ---------- - [CFE] Zack Wong [Treasurer] Absent: ------- Mentioned: ---------- ======================================== -------------------------------------------------------------------------------- ## Confirmation of minutes from 2018-10-17 - Minutes are confirmed. Committee Reports ================= ## President's Report - Ouch. ("ha I'm not secretary any more"). - Sock meeting had food. Felix is flexing. ## Vice President's Report - Now the most overpowered ocm that ever existed. - Egotistical rant about his streamlined process to the top (haha I just rocked up and got sec). ## Secretary's Report - Nothing to report. ## Treasurer's Report - Absent ## Fresher Rep's Report - Freshers are alive and breathing (not confirmed). - Confirmed that the freshers "we care about" are alive and breathing. - Drink's run. Zack Back attack. ## OCM Reports - [CHB] Discovered that we own the Oculus Rift in the machine room, we should put that to use. - Felix knew we had an oculus. It's only a devkit. It does include the VR headset. - NPT: "Committees are fun." -------------------------------------------------------------------------------- Machine Technical Reports ========================= ## Servers - [THA] isn't on wheel sad reaccs only. - [FVP]: Servers are Serving. There's a mysterious machine called gumball that's affecting the email DNS problem due to a misconfiguration. ## Network - To resolve the DNS we need to meet with Kelvin and guild. $10 says nothing will get done. - Have we gone through certificates for wifi? - It's written but hasn't been sent yet. - Push people subscribing to a certain mailing list. - The certifcate for wifi has issues with CA certificate - [THA]'s looking into it. ## Desktops - Keyboards have been acting up during starcraft for CY - corey doras. It's a lit keyboard. - Tom noticed there's issues with either the display port or gpu in cobra - using software rendering. - Beanie bro left 1.23pm ## Misc. - Nothing to report. -------------------------------------------------------------------------------- New equipment ============= - Are Committe members equipment? - M i n i o n s. - Committee members are equipment. Also snaccs. - Motion to call secretary minion passes for the remainder of the meeting. Drinks and Snacks ================= - [042] forgot to get a reciept. - $162.18 for snacccccs. Motion to reimburse and give them snack money $5. - Motion passes. - Regulation checking ensues. -------------------------------------------------------------------------------- External Entities ================= ## Mail - [042] checked the mail. ## Guild/SOC - Mega SOC meat - ing. Steaks were high. - Hasn't been a soc meeting since then. - Guild is a pain. - Before O Day is next meeting. - Guild finance was fine with everything ## Other Affairs Events ====== ## Uncharity Vigil - Early Feb. People want advertsisng before the summer break. We need a provision sub committee and reps as soon as possible - most of the reps will be away but james and alden are keen beans. - Cameron hall is a charity case. We needa organise just eventy things - could literally be an email and some chill but honestly with the state cameron hall meetings go there'll be tears at least once. - Volunteers aren't a thing. - 30 second recess. ## Vive Nights[Cancelled] ## Artemis LAN - Nothing happened. ## Cameron Hall-oween - Everything approved. - [LCY]: "The ball is no longer in our park". - Jasmine Sullivan loves a good event plug. ## 44th Anniversary Dinner (2018-10-20) - Wait til Zack shows up before getting information. Alden is a good salesman. - Felix wants common sense details. E.g. Buyer name, amount, payent method, pickup time. -------------------------------------------------------------------------------- Action Items from 2018-10-17 ============================ - Committee: Write draft group admission/application guidelines. - Jasmine Sullivan Left 1.48pm - Zack was apparently pretty keen. Assuming he's not doing high performance computing. - [CFE] Implement committee handover documentation archive. - Zac was setting up the technical side of the committee handover - we control cameron hall. We need an area where we can put everything for handover and as a general archive. - [CFE] Continue writing camp network documentation. - Camp has already been booked. Does anyone want to look at venues for camp? Aldin and felix will research. - We will need to communicate wirh unigames for research about the camp. - We don't want next year's committee involved with camp. - NOTE: This is due to our lack of faith that they would be able to get everything done - it's not a job we feel we should pass on and it's our responsibility to make the changeover as smooth as possible. - [CFE] Make sure Charity Vigil financial matters are resolved. - [FVP] Find suitable USB-C chargers to purchase. [Not Done] - [FVP] Investigate options for new monitors. [Not Done] - [FVP] Add [TBB] and [DIE] to door. [Probably not done] - [CHB] Facilitate discussions about machine room renovations. *ongoing* - [THA] Print spec cards for machines. [Almost done] - [THA] Figure out how to best install/fix Steam on Linux desktops. *ongoing* - [THA] Send email to tech@ and order power supply for Cichlid. [probably not done I was eating lasagna] -------------------------------------------------------------------------------- General Business ================ - Jas makes good points - there're clear issues with the consitution - firstly interpretation (committee members cannot be held accountable for their actions through the constitution as they are fit to interpret it however they please) - and also its bits of history left in (e.g. 1975). - Transition Period is 1st July 2019. - Tom will take first look at consitution. Then will run it past Jas and [042], then we'll approve it at the AGM. - People like tampons. Club will keep a box potentially. No condoms. - If we provide resources to people we need to make sure they're not abused. Teatowels and cups will go missing. Paper towels are going to be too high a cost. I just want coffee from the vending machine but I always forget my keep cup. - Uncharity vigil reps - MPT and CHB. Meeting closed at: 2.05pm Current Action Items ==================== - Committee: Write draft group admission/application guidelines. - [CFE] Implement committee handover documentation archive. - [CFE] Continue writing camp network documentation. - [CFE] Make sure Charity Vigil financial matters are resolved. - [FVP] Find suitable USB-C chargers to purchase. - [FVP] Investigate options for new monitors. - [FVP] Add [TBB] and [DIE] to door. - [CHB] Facilitate discussions about machine room renovations. - [THA] Print spec cards for machines. - [THA] Figure out how to best install/fix Steam on Linux desktops. - [THA] Send email to tech@ and order power supply for Cichlid. -------------------------------------------------------------------------------- *Minutes uploaded by [???] at 17:20 on 2018-10-24*