UCC Committee Meeting Minutes 2018-09-05
========================================

Attendance:
===========

## Present:
- [JWB] William Chesnutt  [Vice President]
- [CFE] Zack Wong         [Treasurer]
- [FVP] Felix von Perger  [Secretary]
- [GIR] Caira Bayman      [Fresher Rep]
- [CHB] Alden Bong        [OCM]
- [THA] Tom Hill Almeida  [OCM]

## Late:
- [LCY] Chien Yi Lo       [OCM]

## Apologies:
- [GOZ] Andrew Gozzard    [President]

## Mentioned:
- [*OX], [strax], [PJA], [osterguard]

*Meeting opened at 13.14*

## Confirmation of minutes from 2018-08-29
- OGM minutes have yet to be pushed, pending committee review

Committee Reports
=================

## President's Report
- Not here.

## Vice President's Report
- Still continue to be disappointed in clubs that get affiliated, incredibly disappointing.
   - Very little has changed since yesterday.
   - *[LCY] arrives 13:15*.

## Secretary's Report
- Did snack run with [strax], snack machine is now full.
- Sent an email to new door members, added to mailing list.
- Bought a square reader and did some experiments
   - The app becomes extremely fussy about security shenanigans when you process actual card transactions, but it works fine and is pretty cool when tested with an iPhone.
   - In other words, using any custom Android device would be totally impractical, we have to use a phone or tablet running stock Android/iOS
   - Suggested device is Nokia 3.1 phone (Android 8) for under $250 or older version for a little cheaper.
      - [Nokia 3](https://www.ebay.com.au/itm/BNIB-Nokia-3-TA-1020-Single-Sim-White-Unlocked-AU-STOCK-5-OFF-w-PENNY5/273437586843) - $155
      - [Nokia 3.1](https://www.ebay.com.au/itm/BRAND-NEW-NOKIA-3-1-2GB-16GB-DUAL-SIM-SIM-FREE-UNLOCKED-WHITE/332724479845) - $209
   - TODO: [FVP] Send Square stuff to tech.
- Got a reply from the Tav, it is already booked on Oct 5th, need to find another venue
- Sent emails about tech talks
   - [*OX] can do one about "Contributing to Open Source", sounds pretty cool
       - Suggested dates Tuesday 18/07/2018 or Thursday 20/07/2018, late afternoon to early evening
- Made a rudimentary handover checklist at http://wiki.ucc.asn.au/HowToCommittee/#Handover

## Treasurer's Report
- Money is the same as yesterday.
- Accounts:
   - Guild: $2970.26
   - Mastercard: $81.23
   - Cheque: $4266.58

## Fresher Rep's Report
- Sent in a door application, 5 seconds ago!

## OCM Reports
- [CHB] thought about events, see events.
- [LCY] has no report.
- [THA] got elected.
   - Put coke zero into the machine.

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Machine Technical Reports
=========================

## Servers
- Serving.
- New domain controller `samurai` is functional.

## Network
- Net works.

## Desktops
- Porcupine has been built, operating system needs to be installed.
- Napoli has been squeezed onto the desk next to Pinball.

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New equipment
=============
- We have a new OCM.

Drinks and Snacks
=================
- Somewhat functional 3D printer

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External Entities
=================

## Mail
- No mail.

## Guild/SOC
- Nothing.
- TODO: [LCY] Send email & make facebook event for busybee on 29th September, starting at 11am.

## Other Affairs
- No news from Electrolux.
- Email about graduate opportunities.

Events
======

## Movie nights
- Finn Murphy from UniSFA is their movie night representative.
- [LCY] has attempted to contact them, yet to receive further info.

## Vive Nights
- Not happening tonight, nobody available to run it.

## Charity Vigil
- First weekend of midterm break, 22-23 September
- TODO: [JWB] Send email & make facebook event for Charity Vigil.
- UCC volunteers needed to run things on the day.
    - [FVP] can come.

## Cameron Hall-oween
- Need to plan the next meeting, no further news.

## Relay for Life
- Still need to make an event / email etc.

## 44th Anniversary Dinner (2018-10-05)
- Tav is booked Friday 5th October.
   - Find out when the Tav is available during October to find an alternative date.
   - If Tav not available then try Hackett Cafe.

## Build-A-3D-Printer
- [GOZ] isn't here.

## How to UCC
- [CHB] Remind me, or anyone else interested, to run a How to UCC event.
    - I don't have time to organise this week.
		- Intended to be a tutorial style event using practical applications to teach our members how to read man pages and use the wiki.
		- Possibly 1 free drink or some similar prize for attendees, provided they work out how to dispense it.
		- Likely covers same content as Learn2Linux.
		- Should run this every semester.
    - [JWB] Too late to run it this semester.

## Study Events for all CITS units
- Starting at 5, going until late.
- In the Loft.
- After study break before assignments are due.
   - CITS1402 assignment due week 10.

## Tech talks
- [*OX] can do one about "Contributing to Open Source"
   - Tuesday 18/07/2018 or Thursday 20/07/2018, late afternoon to early evening

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Action Items from 2018-08-29
============================

### [GOZ]
- Book camp at Camp Leschenaultia for 19th to 22nd July 2019.
   - Ask Camp Lesch to install some eyelets.
- Coordinate 3D printer event.

### [JWB]
- Finalise updated door regulations - *done*
- Make a Facebook event for Charity Vigil - *not done*.

### [CFE]
- Implement committee handover documentation archive - *not done*.
- Finish inventorying and make spec cards for machines - *not done*.
   - [JWB] That's been an action item since the beginning of the year, can [THA] do it?
   - TODO: [THA] Finish inventorying and make spec cards for machines.
- Write camp network documentation - *in progress*.

### [CHB]
- Facilitate discussions about machine room renovations.

### [FVP]
- Follow up with Tav about bookings and catering for Anniversary Dinner.
- Organise tech talk with [*OX] - *in progress*.
   - See events.
- Add [THA] and [PJA] to door - *done*.

### [GIR]
- Coordinate with [JWB] about running CITS first year unit study sessions - *in progress*.
- Make a poster for Anniversary Dinner - *not done*.
   - Don't really have time.

### [LCY]
- Make Facebook event for Relay for Life - *not done*.
- Make graphics for Cerberus (4:3) and Facebook for Relay for Life - *not done*.

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General Business
================
- Door applications
   - [osterguard] Jade Howett
   - [GIR] Caira Bayman
   - Both applications were submitted less than 48 hours ago and so will be delayed until next week.
- All policies must be reviewed by next week.

*Meeting closed at 14:04.*
  
Current Action Items
====================

#### [GOZ]
- Book camp at Camp Leschenaultia for 19th to 22nd July 2019.
   - Ask Camp Lesch to install some eyelets.
- Coordinate 3D printer event.

#### [JWB]
- Send email & make facebook event for Charity Vigil.

#### [CFE]
- Implement committee handover documentation archive.
- Continue writing camp network documentation.

#### [FVP]
- Follow up with Tav about bookings and catering for Anniversary Dinner.
- Organise tech talk with [*OX].
- Send email about Square proposal to tech@.

#### [GIR]
- Coordinate with [JWB] about running CITS first year unit study sessions - *in progress*.
- Make a poster for Anniversary Dinner.

#### [LCY]
- Make Facebook event for Relay for Life.
- Make graphics for Cerberus (4:3) and Facebook for Relay for Life.
- Send email & make facebook event for busybee on 29th September, starting at 11am.

#### [CHB]
- Facilitate discussions about machine room renovations.

#### [THA]
- Finish inventorying and make spec cards for machines.


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*Minutes uploaded by [FVP] at 22:15 on 2018-09-06*