UCC Committee Meeting Minutes 2018-08-22
========================================

Attendance:
===========

## Present:
- [CFE] Zack Wong         [Treasurer]
- [FVP] Felix von Perger  [Secretary]
- [LCY] Chien Yi Lo       [OCM]
- [CHB] Alden Bong        [OCM]

## Late:
- [GOZ] Andrew Gozzard    [President]


## Apologies:
- [JWB] William Chesnutt  [Vice President]
- [GIR] Caira Bayman      [Fresher Rep]

## Mentioned:
- [BIG], [KAT], [LDT], [AJT], [BOB], [TFD]
- Nadia from Unigames
- UWA Tavern

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*Meeting opened at 13:24:03*

## Confirmation of minutes from 2018-08-15
- Minutes seem good.

Committee Reports
=================

## President's Report
- Report delivered late.
- Parking is some kind of nonsense.
- Spent a lot of time doing *stuff*.

## Vice President's Report
- Not here.

## Secretary's Report
- Checked the mail yesterday, nothing in the mail.
- Sent email to UWA Tavern about catering & venue hire, no response so far.
- Tried to installed Android on a bunch of things, somewhat successful.
- Busy and sick.

## Treasurer's Report
- If we have more than $3000 in Guild account then we earn interest, need to deposit another $30.
- Accounts:
   - Cheque: $5151.80
   - Mastercard: $81.23
   - Guild: $2970.26
- Had tests this week and another one next week, have not had time to do much.
- Been working on automating dispense log parsing, considerable progress has been made.

## Fresher Rep's Report
- Not here.

## OCM Reports
- [CHB] contacted UWAnime, see "/Events/Relay for Life".
   - No Facebook event link has been posted yet.
- [LCY] Sent 2 emails to ucc-announce now!

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Machine Technical Reports
=========================

## Servers
- Maltair is still dead.

## Network
- Net is working.

## Desktops
- Group policy _seems_ to work on Cobra, Catfish, Corvo and Cichlid (but not Corydoras...?)
    - Need to have a look at it, seems like it has auth / firewall issues.
	- [BIG] tried rejoining Corydoras to the domain, still not working.
- *[GOZ] arrives at 13:29:54.*

## Misc.
- Audio on eggman keeps turning itself off because people set it to AUX and not back to Eggman.

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New equipment
=============
- Nothing new.
- [CFE] still needs to look for new monitors.
- Porcupine: Suggestions by [BOB] seem decent.
   - *[FVP] reads out [BOB]'s email*
   - *Committee discusses technical details.*
   - [CFE] Motion to budget $1200 for a new desktop.
      - [LCY] seconds.
	  - Motion passes unanimously.
   - TODO: [GOZ] Purchase new computer bits.
      - [GOZ] needs to go past PLE at some point.
	  - [GOZ] can also ask about sponsorship.

Drinks and Snacks
=================
- We have a fair amount of drinks, except for pasito.
- Some snacks in the machine room but we need to get some more variety.
   - TODO: [GOZ] Coordinate snack run at some point.

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External Entities
=================

## Mail
- No mail.

## Guild/SOC
- SOC meeting was last week, [JWB] attended on behalf of UCC but is presently absent
   - *[GOZ] rattles off a bunch of things that happened during the meeting.*
   - New SOC Treasurer
   - Alumni fund grant focused on things that "enhance student experience"
   - UWA School Engagement Team wants to work with clubs to provide activities for High School students
   - New club was affiliated: Telethon Kids UWA
   - SPACE had a stargazing talk.
   - Someone had a speech/rant about UWA moving to 12-week semesters.
   - Multicultural week: opportunities for collaborations between clubs.
   - Fringe festival is in aid of Relay for Life.
   - 96 second video of the "Fringe Afterparty"
- *[GOZ] walks out at 13:57:47, arrives 13:58:21.*

## Other Affairs
- Nothing worth discussing yet.

Events
======

## Movie nights
- UniSFA seems interested in joint movie nights
- Tips from Simon from [KAT]:
   - Book the loft during movie nights to we can make sure people stay quiet.
- Assign UCC representative for movie nights.
- [LCY] is assigned as UCC representative.

## Vive Nights
- Last week's event went well.
- [CFE] will run another one this week.

## Sysadmin "Tech-talk" workshop
- [FVP] No way I'm going to have time for anything fun this semester, not going to happen.
- [CFE] Maybe first semester next year, we can use the summer break to get things working.

## Camp
- [FVP] has the annotated floor plan.

## Charity Vigil
- Discuss agenda'd items.
- Picking a charity
   - Committee is in consensus that Charity Vigil representatives can determine an appropriate charity on behalf of UCC.
- Ticket price: UCC is not concerned about ticket price.
   - Float: UCC can provide a float, we just need to make sure we do the paperwork properly.
- Prizes
   - Clubs have historically donated all revenue from fridge/snack sales to the event.
   - UCC is happy to uphold this tradition.
- Activities
   - Charity Vigil LANs have been dead for a while.
   - Jackbox / party games (which use a monitor) can work well.
   - Vive can be set up in a corner of the Loft.
   - Spare projector can also be set up in the Loft.
   - **Suggestions for activities are welcome, let [GOZ] know so subcommittee allocate space.**
- Pantomime Society wants to modify the subcommittee regulations so that clubs have equal representation even if representatives cannot make it to a meeting.
   - *[GOZ] shows the updated regulations to committee*.
   - [GOZ] The changes may set a precedent that means that there is no purpose of clubs sending 2 representatives to subcommittee meetings if only one rep can vote for both.
   - Discussion continues regarding goodness of intention and consequences of approving regulations.
   - [FVP] If we approve it now we can avoid potential back-and-forth with subcommittee next meeting and make things go more smoothly.
   - [FVP] Motion to approve updated subcommittee regulations.
      - No second.

## Cameron Hall-oween
- Next meeting Saturday 4pm
- Subcommittee wants clubs to run hype events: maybe we could run a Halloween LAN.
   - [GOZ] Sounds like a good way to make people bored of coming to events.
   - [GOZ] Halloween-themed normal operations could be more useful.

## Relay for Life
- Figure out date for tie-in ASAP
	- Waiting for UWAnime to post the link to the team.
	- Fundraising events planned for the future, eg. Smash Tournament.
	- They've got initiative for this unless we want to take it back.

## 44th Anniversary Dinner
- No response yet for the Tav.

## Build-A-3D-Printer
- The 3D printer has been fully assembled and works
   - Thanks to [AJT] for debugging g-code issues causing autolevelling problems.
   - Printer can print quite fast.
- Event details to be discussed later; need to coordinate with people.
   - [LDT] can definitely help run an event.
   - [GOZ]'s printer is still in a box at home.
   - [AJT] can also help out.
- TODO: [GOZ] Coordinate 3D printer event.

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Action Items from 2018-08-15
============================

### [GOZ]
- Book camp at Camp Leschenaultia for 19th to 22nd July 2019 - *delayed*.
   - Ask Camp Lesch to install some eyelets.
   - Delayed pending figuring out exactly where we want eyelets.
- Ensure subcommittee regulations can be published and publish them accordingly - *done*.
   - See https://github.com/gozzarda/subcommittee_regulations

### [JWB]
- Send a reply email to Wine Appreciation Society - *done*.
- Finalise updated door policy - *in progress*.
- Figure out how to fix Facebook group and do so - *in progress*.

### [CFE]
- Implement committee handover documentation archive - *ongoing*.
- Finish inventorying and make spec cards for machines - *very not done*.
   - [GOZ] Spec cards should also have priority of use.
- Pay invoices, including camp lesch - *done*.
- Write camp network documentation - *in progress*.
   - Waiting for [GOZ] to do the floor plan.

### [FVP]
- [FVP] and [CFE]: Organise sysadmin workshop for semester 2 - *cancelled*.
- Make some graphics material for Relay for Life advertising - *not done*.
- Send emails asking about tech talks - *not done*.
- Book Guild Council Meeting Room for OGM - *not done*.
   - *[GOZ] screams in [FVP]'s general direction.*
- Contact CSSC about running collaborative study events - *in progress*.
   - [GOZ] talked to CSSC, found out that most of them don't know about UCC.
- Contact Tav about bookings and catering for Anniversary Dinner *done*.
   - Might have to go see them in person.
- Write other camp documentation.
   - It will happen at some point.

### [GIR]
- Coordinate with [JWB] about running CITS first year unit study sessions.

### [LCY]
- Make Facebook event for Relay for Life.

### [CHB]
- Contact UWAnime and find out what we need to do for Relay for Life.
   - [CHB] remains contact person for UWAnime.

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General Business
================
- [CHB] Discuss project bench / moving the machine room
   - [GOZ] Not enough time to discuss now, already late for meeting.
   - [TFD] is also interested in this.
   - More details to be discussed later.

*Meeting closed at 14:39:35*.
  
Current Action Items
====================
  

### [GOZ]
- Book camp at Camp Leschenaultia for 19th to 22nd July 2019.
   - Ask Camp Lesch to install some eyelets.
- Coordinate 3D printer event.
- Coordinate snack run at some point.
- Purchase new computer bits.

### [JWB]
- Finalise updated door policy.
- Figure out how to fix Facebook group and do so.

### [CFE]
- Implement committee handover documentation archive - *ongoing*.
- Finish inventorying and make spec cards for machines - *very not done*.
- Write camp network documentation - *in progress*.
   - Waiting for [GOZ] to do the floor plan.

### [FVP]
- Make some graphics material for Relay for Life advertising.
- Send emails asking about tech talks.
- Contact CSSC about running collaborative study events.
   - [GOZ] talked to CSSC, found out that most of them don't know about UCC, we might see some of them around sometime.
- Follow up with Tav about bookings and catering for Anniversary Dinner.

### [GIR]
- Coordinate with [JWB] about running CITS first year unit study sessions.

### [LCY]
- Make Facebook event for Relay for Life.

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*Minutes uploaded by [FVP] at 16:19 on 2018-08-22*