UCC Committee Meeting Minutes 2018-07-24 ======================================== Attendance: =========== ## Present: - [GOZ] Andrew Gozzard [President] - [JWB] William Chesnutt [Vice President] - [CFE] Zack Wong [Treasurer] - [LCY] Chien Yi Lo [OCM] - [CHB] Alden Bong [OCM] - [GIR] Caira Bayman [Fresher Rep] ## Apologies: - [FVP] Felix von Perger [Secretary] - [KAT] C. C. 'Blake' [OCM] ## Mentioned: [DAS], [TPG], [AJT], [BJS], [TBB], [DJF], [KAT], [DIE], [MVP] -------------------------------------------------------------------------------- **Meeting opened 10:21** Committee Reports ================= ## President's Report - big things done in the last week: - network night done with [CFE], went well and everything is setup - got the standalone modem, because we couldn't quickly aquire a usb modem - modem was $200, adaptor cables were $50 - camp network works - [CFE] squid is currently caching the clubroom machines - cleanup happpened over the weekend - some stuff was binned - a number of items were also given to members - top shelf now contains machines that would make interesting projects to work on, if they don't get used they will be binned/sold - kept the sgi O2's and some other items including suns that could be valuable - we should check whether members, or museums want them, and if not try to sell them - *[LCY] arrives 10:24* - lego mindstorms are currently unused, we might be able to do something cool with them - Haven't written a quiz night for camp yet, we might not have enough attendees to run a quiz night successfully - *[CHB] arrives 10:30* - [GOZ] to be reimbursed $199 for camp modem - [LCY] motions to reimburse [GOZ] $49.95 for modem cables - [CHB] seconds - 4 for 1 abstain - [CFE] motions to reimburse [GOZ] $56 for pizza run - [JWB] seconds - 4 for 1 abstain - [CFE] motions to reimburse [GOZ] $76.95 for camp SIM - [JWB] seconds - 4 for 1 abstain ## Vice President's Report - thought about door policy - people on door tend to think they stay on door, this is not really a problem - the problem is trying to attract good new door members - a lot of people don't want to be on door because they don't think it's beneficial to them - people are also concerned that committee doesn't effectively support the actions of door members - [GOZ] we don't have much new blood in door, ignoring committee all the current door members have been at the club for at least 2 years - [LCY] most people don't want to be on door because they don't need to be since the room is already open most of the time. - did a weird hacky VHS thingy, ty to goz for equipment ## Secretary's Report - Bought new 3D printer online, should arrive soon - [GOZ] if it arrives in time we could assemble it on camp - Missing keys have been found ## Treasurer's Report - Did network night stuff - Accounts: - Cheque: $6776.40 - Mastercard: $54.08 - Guild: $2970.26 ## Fresher Rep's Report - I'm here - Freshers are still alive - RSA is done ## OCM Reports - [LCY] will be going on camp - nothing else to report -------------------------------------------------------------------------------- Machine Technical Reports ========================= ## Servers - serving ## Network - now with more camp ## Desktops - need a new porcupine - tom has not had time to quote a build - [JWB] I want to make one of the windows machines a linux machine again, this would bring us back to a 5/5 split between windows/linux machines - Cobra would make a good machine to change - there is a concensus - projects bench pc is not booting -------------------------------------------------------------------------------- New equipment ============= - new modem and adapter cable - negative old stuff Drinks and Snacks ================= - need to do a camp snack run -------------------------------------------------------------------------------- External Entities ================= ## Mail - Not checked ## Guild/SOC - Nothing to report ## Other Affairs - UWAnime has approved a new access point for their clubroom Events ====== ## Busybee 21/07/2018 - Apologies from [DAS], [TPG], [AJT], [BJS], [TBB], [DJF], [KAT] - Door members to be removed [DIE], [MVP] ## Movie nights - Started up again ## Vive Nights - Will will be starting them up again next week ## Sysadmin "Tech-talk" workshop ## Camp - Transport - [GOZ] will take JWB to do a food run - [GOZ] will also have a second car of equipment taken up - [GIR] can also provide transport - [RME] has offered to provide a trailer to anyone with a suitable car - [TRS] can help transport equipment but he would like to load his car on thursday before camp - [LCY] will help pack equipment for [LCY] - [FVP] has his dad's van - *[GIR] leaves 11:27* - [KAT] can no longer attend camp for the full duration, - [CFE] and [GIR] will arrive first to setup network/power - packing list made and sent to committee -------------------------------------------------------------------------------- Action Items from 2018-07-17 ============================ ### [GOZ] - [GOZ] to buy a modem for camp *done* ### [JWB] - [JWB] Investigate replacing locks. - don't need to anymore, missing keys recovered ### [CFE] - [CFE] Implement committee handover documentation archive. *ongoing* - [CFE] Chase up [LDT] and ask about Windows licenses. *done by [GOZ]* ### [FVP] - [FVP] Do Food Safety Training. - [FVP] Update the [Camp wiki page](http://wiki.ucc.asn.au/UCCCamp2018). *done* - [FVP] and [CFE]: Organise sysadmin workshop for semester 2 - *deferred*. ### [KAT] - [KAT] and [CFE]: Print cards for machine specs and clubroom rules. *deferred* ### [LCY] - [LCY] Write an EMP for Nostalgia Night (11-08-2018), submit it and book the loft. *nearly done* ### Others - [FVP], [CFE], [JWB] and [CHB] to promote Camp via social circles. *done* - [JWB], [LCY] and [CHB]: Continue discussing door policy reviews. *ongoing* - Committee: Everyone with RSA or Food Safety certificates, please send them to [CFE]. *ongoing* -------------------------------------------------------------------------------- General Business ================ - No general business. *Meeting closed 12:06.* -------------------------------------------------------------------------------- *Minutes uploaded by [FVP] at 12:57 on 2018-07-31*