UCC Committee Meeting Minutes 2018-06-12

Attendance:

Present:

  • [JWB] William Chesnutt [Vice President]
  • [CFE] Zack Wong [Treasurer]
  • [FVP] Felix von Perger [Secretary]
  • [CHB] Alden Bong [OCM]

Non-committee:

  • [THA] Thomas Hill Almeida
  • [TBB] Alfred Burgess

Apologies:

  • [GOZ] Andrew Gozzard [President]
  • [GIR] Caira Bayman [Fresher Rep]
  • [KAT] C. C. 'Blake' [OCM]

Absent:

  • [LCY] Chien Yi Lo [OCM]

Mentioned:

  • [BOB] Andrew "Bob" Adamson
  • [333] Dylan Hicks
  • [yautja] Andrew Shugg
  • [NTU] Nick "The Unambiguous" Bannon
  • [LE@] Elliot Nunn
  • [PJA] Peter Allnutt

Meeting opened at 10.21

Confirmation of minutes from 2018-06-01

  • Accounts was not updated properly after meeting; should have been:
    • Cheque: $5621.32
    • Mastercard: $30.62
    • Guild: $1753.65

Committee Reports

President's Report

  • Not here.

Vice President's Report

  • Thought about door policy.

Secretary's Report

  • Emails to [BOB].
    • Discuss in general business.
  • Sent email about BeBoxen to tech.
  • Second instalment of ProjectWhatIsThat.
  • Ordered Ubiquiti nanoHD from UBWH.
    • Reimburse me $266.88 please.
    • Will forward the invoice to treasurer once it arrives.
  • Started working on uccportal with [333].
    • Sent an email to Guild IT ([email protected]) asking about LDAP related stuff.
    • No response yet.
  • Talked to Aoibhinn (Unigames) about Roleplay for Life. Apparently UCC has a plan? [GOZ]
    • [JWB] We will get a subcommittee set up when we have more people at a meeting.
    • [JWB] We don't actually do anything for RfL, basically just run a long blue cable.
  • Sent email to Andrew Shugg [yautja] about access to Guild "Communications Cupboard" server room.
    • Probably could also ask about LDAP at some point.
    • [CFE] You can just go down to Guild and ask for keys, they call security and then security unlocks it.
    • [JWB] The last time we did that was during the power outage.
    • [CFE] I believe UWA IT should have a key.

Treasurer's Report

  • Accounts:
    • Cheque: $5921.38
    • Mastercard: $30.62
    • Guild: $1,753.65
    • Safe: 5 pence

Fresher Rep's Report

  • Absent.

OCM Reports

  • [CHB] has nothing to report.

Machine Technical Reports

Servers

  • Serving.

Network

  • [JWB] Net works.
    • [CFE] A rare statement in UCC.
    • The new wifi was installed on Monday by [CFE] and [FVP]. Now it works.

Desktops

  • [CFE] On desks.
  • Still waiting on SSD from [BOB].

Misc.

  • [JWB] We can sell [TBB]'s computer for parts!

New equipment

  • Ubiquiti Unifi nanoHD

Drinks and Snacks

  • [FVP] Bought some snacks and stuff.
    • 12 x Up&Go Vanilla
    • 6 x Up&Go Banana
    • 6 x Up&Go Strawberry
    • 24 x LeSnak Tasty
    • 24 x LeSnak Cheddar
    • 26 x Nescafe Instant Cappucino
    • Total: $51.50
    • [CFE] Motion to reimburse [FVP] $51.50 for a snack run.
      • [JWB] seconds.
      • Motion passes: 1 abstains, 3 in favour.
  • [CFE] Also we're out of creaming soda.
    • [JWB] I'll mark that as one of the great tragedies of my life.
    • [JWB] We can finally replace it with something else that isn't raspberry flavoured sugar water.

External Entities

Mail

  • Mail has been checked, nothing arrived.

Guild/SOC

  • [TBB] There is a tenancy/SOC cleanup on the 23rd June at 11am.
    • [FVP] There is a UCC Tech Cleanup on the 23rd June. Or was.
    • Discussion ensues relating to potential confusion about the cleanups.
    • SOC busybee dates are Saturday 23/06/2018 and Sunday 29/07/2018.
    • Second SOC busybee, would be during camp, which means that we will need to run ours the week prior (Saturday 21/07/2018).
    • [JWB] Unigames camp is weekend of 30/06/2018. Next cleanup is 2 weeks later. I don't want to run 3 cleanups in 4 weeks.
    • [FVP] The tech cleanup should really be done during the winter break.
    • TODO: [FVP] Reschedule tech cleanup to Sunday 24th June.
  • [JWB] Half of the UCC storage application was missing.
    • In order to see half of the questions on the form, there was a very strangely worded yes/no question which hid the latter (and more important) part of the form.
    • TODO: [CFE] and [JWB] to resolve the storage applications issue.

Other Affairs

  • Electrolux hasn't sent us any other letters.

Events

[ROB] UCC Nostalgia Night

  • Nothing more to say about it now.

Quiz Night

  • [CFE] still needs to do the money stuff.
    • Need to know how much and who to send it to.
    • TODO: [FVP] Send the money related things from Quizmittee to [CFE].

Movie nights

  • Nothing new to say.

Sysadmin "Tech-talk" workshop

  • Almost winter break! Yay!

Camp

  • [FVP] Talked to guild events and yes, we are able to give out tickets to organisers (ie. if they are unable to buy one).
  • [KAT] was going to do a poster but is very busy.
    • [GOZ] talked to Guild Events and has organised a poster.
    • Should be ready by Friday.
  • Reminder to do Food Safety Training.

Action Items from 2018-06-01

[GOZ]

  • [GOZ] Discuss with other clubs to gauge interest in wifi upgrades.
  • [GOZ] Make social media posts for camp.
  • [GOZ] Look into cleaning the couches.

[CFE]

  • [CFE] Untangle financial records for 2016.
  • [CFE] Implement committee handover documentation archive.
  • [CFE] Chase up [LDT] and ask about Windows licenses.

[FVP]

  • [FVP] and [CFE]: Organise sysadmin workshop (next semester).
  • [FVP] Send business case for multifunction printers to lists to get feedback. - not done
  • [FVP] Investigate options for camp internet. - ongoing
  • [FVP] Update the Camp wiki page. - ongoing
  • [FVP] Respond to emails about the BeBoxen. - done

[KAT]

  • [KAT] Produce or otherwise obtain a poster for Camp.
  • [KAT] and [CFE]: Print cards for machine specs and clubroom rules.

Others

  • [JWB], [LCY] and [CHB]: Continue discussing door policy reviews. - ongoing
  • [LCY]: Organise first-year unit study events (next semester).
  • Committee: Everyone with RSA or Food Safety certificates, please send them to [CFE].

General Business

  • [TPG] Purchase: MiniDisplayPort (thunderbolt 2) to VGA adapter for Gothamburg (the mac server)
    • $40 - (https://www.officeworks.com.au/shop/officeworks/p/comsol-male-mini-displayport-to-male-vga-cable-3m-comdpvga02)[here's one at officeworks]
    • [FVP] Get a Thunderbolt 2 to HDMI adapter as well. They're good to have.
      • Get a couple of DVI to HDMI cables.
      • And some HDMI to HDMI cables.
      • [CFE] wants to know how much this costs before we go any further.
    • [FVP] Motion to budget $40 for buying the Mini Display port cable.
      • [CFE] seconds.
      • Motion does not pass. 2 in favour, 2 against.
    • [CFE] motion to budget $25 to buy (2 thunderbolt/mini DP adapter thingies)[https://www.ebay.com.au/itm/Mini-Display-port-to-HDMI-DVI-VGA-Adapter-for-Microsoft-Surface-Pro-1-2-3-4/181827698925?hash=item2a55c680ed:g:E5kAAOSwgQ9Vxg-t].
      • [FVP] seconds.
      • Motion passes unanimously.
    • TODO: [FVP] Buy Mini-DP adapters.
  • [FVP] Interpret some section of the constitution about making rules.
    • [FVP] Low priority issue.
    • [CFE] We should wait for [GOZ].
  • [FVP] Should non-paying, non-life members still have web hosting and email (forwarding)?
    • [CFE] Probably should add disabling this stuff to the locking procedure.

Meeting closed at 11.41

That's like an hour and a half. That's not bad. - [JWB]

Current Action Items

[GOZ]

  • [GOZ] Discuss with other clubs to gauge interest in wifi upgrades.
  • [GOZ] Look into cleaning the couches.
  • [GOZ] Obtain a poster for Camp and make social media posts.

[CFE]

  • [CFE] Untangle financial records for 2016.
  • [CFE] Implement committee handover documentation archive.
  • [CFE] Chase up [LDT] and ask about Windows licenses.

[FVP]

  • [FVP] Reschedule tech cleanup to Sunday 24th June.
  • [FVP] Send the money related things from Quizmittee to [CFE].
  • [FVP] Buy Mini-DP adapters.
  • [FVP] and [CFE]: Organise sysadmin workshop (next semester).
  • [FVP] Send business case for multifunction printers to lists to get feedback.
  • [FVP] Investigate options for camp internet.
  • [FVP] Update the Camp wiki page.

[KAT]

  • [KAT] and [CFE]: Print cards for machine specs and clubroom rules.

Others

  • [CFE] and [JWB] to resolve the storage applications issue.
  • [JWB], [LCY] and [CHB]: Continue discussing door policy reviews.
  • [LCY]: Organise first-year unit study events (next semester).
  • Committee: Everyone with RSA or Food Safety certificates, please send them to [CFE].

Minutes uploaded by [FVP] at 23:15 on 2018-06-27