UCC Committee Meeting Minutes 2018-05-04 ======================================== Attendance: =========== ## Present: - [GOZ] Andrew Gozzard [President] - [JWB] William Chesnutt [Vice President] - [CFE] Zack Wong [Treasurer] - [FVP] Felix von Perger [Secretary] - [KAT] C. C. 'Blake' [OCM] - [CHB] Alden Bong [OCM] - [LCY] Chien Yi Lo [OCM] ## Apologies: - [GIR] Caira Bayman [Fresher Rep] ## Mentioned: - [LDT] Roland Kerr - [EAR] Elton Rodriguez - [BOB] Andrew Adamson - [AJT] Alex Thatcher - [ROB] Robert Hortin *Meeting opened at 16.07* ## Confirmation of minutes from previous meeting - Minutes are confirmed. -------------------------------------------------------------------------------- Committee Reports ================= ## President's Report - Ordered the Panavise. - Booked the Camp, however it remains in the *unofficial booking* stage. - Still need to send forms. - Invoice has been sent for the $400 deposit. - To be discussed under "Camp". - Also bought some tape, so we now have lots of it. ## Vice President's Report - AUX cables are *weirdly expensive* - $5-$10 per cable. - Signed the tenancy contract 5 minutes ago. - Thought about door policy sometime during the week. ## Secretary's Report - Sent an email to Square about dealing with committee changeovers, no reply. - Westpac "Genie" only applicable for sole traders and single directorship companies. - TODO: [FVP] Inquire further into Square / Westpac payment processing. - Bought some tape and a small whiteboard! - The memes have not stopped, but now there's space for memes as well as the actual content. - Organised another meeting for the sysadmin workshop, 4pm on Wednesday. - Nobody turned up; probably nobody got the email. - Emailed Stefan about HSS event, no reply. - Sent emails about tech cleanup. - Checked the mail. - Two identical invoices from Electrolux were received. - [CFE] That makes 4 invoices in total. - See [LDT]'s section in General Business. ## Treasurer's Report - **Accounts:** - Cheque: $5686.52 - Mastercard: $49.87 - Guild: $1753.65 - I need to be reimbursed $99.26 for The Art of EE - Reimburse [FVP] for the tape and whiteboard - $32.13 - [GOZ] Motion to reimburse $32.13 to [FVP] - [CFE] seconds. - Motion passes: 6 in favour, 1 abstains. - Reimburse [GOZ] for the tape - $39.59 - [CFE] Motion to reimburse $39.59 to [GOZ] - [FVP] seconds. - Motion passes: 6 in favour, 1 abstains. - Started working on the camp EMP, recieved a copy of the 2016 and 2017 camp docs. - [GOZ] has a wiring diagram of the Camp building. ## Fresher Rep's Report - The Fresher Representative is absent; apologies were sent. ## OCM Reports ### [KAT] - Ran a movie night. - Talked to Unigames to get costing information for the menu at camp. ### [LCY] - A number of factors led to literally zero attendance at the Hearthstone Tournament. - It looks like Facebook is no longer reliable. Someone set up the Discord events channel. - [GOZ] Large Facebook groups don't allow you to invite everyone in the group. - [GOZ] The club used to rely on mailing lists. Now nobody uses email. - [CHB] Talking to [EAR]: by the time I did, it was already too late for midsems. - [GOZ] is happy to help running educational events. ### [CHB] - Thought about door policy. - Has written some Quiz Night questions. -------------------------------------------------------------------------------- Machine Technical Reports ========================= ## Servers - Molmol was upgraded on the weekend - Accidentally broke the koha db, but we have backups - [BOB] has been fixing it...? - [FVP] contacted Blair who maintains Koha. ## Network - Molmol and Murasoi are on 10G now, things only broke a little bit - Routing (especially IPv6) was broken for a while after the maintenance was over. - Mooneye broke and so mailing list emails sent after 28/04/2018 were delayed until 03/05/2018. ## Desktops - Cobra is still sort of broken. - Discrete graphics seems to be unreliable. - People seem to plug the DVI cable into the internal graphics when it stops working - [CFE] The same dodgy graphics card has been put in desktops all over the place. ## Misc. - We now have a working terminal installed on the shelf. - [GOZ] Terminals are not in a convenient location (behind the couch). - [CFE] At least 2 terminals are broken. - Another one turns on and has no display. -------------------------------------------------------------------------------- New equipment ============= - Tape and whiteboard. Drinks and Snacks ================= - Soft drinks are now stored in the cupboards upstairs in the loft. - They are now secured and not in peoples' way. - [CFE] Would be nice to get a cupboard opposite the vending machines. - Should help with the storage application. - Hence the terminals are now on the shelf downstairs. - Quiz night tickets are available in the snack machine. -------------------------------------------------------------------------------- External Entities ================= ## Mail - See Secretary's Report above. ## Guild/SOC - Next SOC meeting is on 16/05/2018. - [JWB] and [FVP] are happy to go. - Exec has signed tenancy contract. - Needs to be handed in to Guild. Events ====== ## [ROB] UWA Sports eSports Event - [ROB]: UWA Sports wants to run an eSports event in the Loft. - Discuss at next meeting. ## Hearthstone Tournament - [LCY] Nobody showed up. ## Quiz Night - [CHB] We need some posters in the clubroom. - TODO: [CHB] make sure that someone prints more Quiz Night posters and that they get to the UCC. ## Movie nights - [KAT] We should temporarily discontinue movie nights until exams are over. - Distinct dropoff in interest; not worth running currently. ## Sysadmin "Tech-talk" workshop - [FVP] Nobody showed up to the proposed planning meeting. - [CFE] Do the planning on mailing lists / IRC - [CFE] Nobody comes to planning meetings. ## Camp - [GOZ] has booked the venue and is going to pay the deposit. - Camp was booked on the 27-30/06/2018 - [GOZ] Motion to budget $400 for booking of Camp Leschenaultia. - [JWB] seconds - Motion passes unanimously. - TODO: [GOZ] to pay the deposit. - [KAT] What have we thought about doing apart from "computing activities"? - [GOZ] I've run tech talks at Camp in the past quite alright with [333]. - Suggestion: bring a football to camp to let people kick it around outside. - [GOZ] I can run a programming competition at the camp. With some planning. - Steal from Unigames: run a Quiz night! - **If anyone has good ideas, please let [CFE] or [FVP] know!** -------------------------------------------------------------------------------- Previous Action Items ===================== - [JWB], [LCY] and [CHB]: Discuss door policy reviews - *in progress* - [KAT] and [CFE]: Print cards for machine specs and clubroom rules - *in progress* - [CFE] Servers are kind-of inventoried, ish. - [JWB] I want the terminals to be inventoried as well. - [FVP] considering taking photos of items around clubroom and mailing out to get info about it. - [FVP] and [CFE]: Organise sysadmin workshop - Attempts were made. - [GOZ] Keep trying please, it would be cool. - [LCY]: Talk to [EAR] about first-year unit study events - [LCY] Should start looking for people now to be ready for end of semester. - **EXEC: Sign tenancy contract!** - *done* - TODO: [FVP] to give it to Guild finance. ### [GOZ] - Buy a *Panavise 350* - *bought, on the way* - Book camp for 20-23 July - *booked, need to pay deposit & paperwork* ### [JWB] - Buy 3.5mm stereo AUX cable - *not done* - Write storage application - *in progress* - Investigate mailbox reallocation - *in progress* ### [FVP] - Buy tape from Bunnings - *done* - Purchase small whiteboard to use for to-buy list - *done* - Contact Stefan (22490998@student.uwa.edu.au) from HSS and find out more information about potential collaborative event - *done* - Research using Westpac for payment processing - *in progress* - Check with Square about committee changeover procedures - *in progress* - Send emails about tech cleanup (23 June) - *done* - Define project bench cleanliness standards and mark with tape - *not done* - Confirm whether Quiz Night EMP requires club President contact details - *done* ### [CFE] - Start working on EMP for Camp - *in progress* - Get the financial reports from [AJT] - *in progress* - [AJT] has time ***this weekend***! Finally! General Business ================ - Door applications: - Tom Almeida (tommoa) - Sorry, we forgot about it from last week. - [GOZ] Motion to add tommoa to door. - [CFE] seconds. - Motion passes: 5 in favour, 2 abstain. - [BOB] provided suggestions for an event run in the loft to facilitate more tech talks/workshops etc. - [GOZ] Replacing camp with a conference - an interesting idea. - Something to run after camp. - Add a rolling note in Events to remind us about it sometime in second semester. - [KAT] UniSFA has considered doing something similar previously. - [JWB] Should we have a seperate category for those present who are not members of committee? Just a thought. - Makes it easier to check which committee members actually showed up. - [FVP] Someone should try to sell all the stuff that [BOB] has donated to eBay - [CFE] can have a look and list some items that he actually understands. - [LDT] Air conditioning status update. - Invoice for inspection arrived from Electrolux. - Our world is fundamentally broken. - There is a specific snake-fighting arena that I would have to hurl myself into in order to waive the charges. - Best to ignore the invoices for the time being. - The delivery of the air conditioner is not covered under warranty, so we will have to pay that. Estimated cost is about $110. - Will try to waive all the repair costs. - Not a split system aircon so the warranty should be valid for more than 2 years. - The work should have been done but they have not found the correct model of compressor so it will take longer. - [KAT] will be unavailable for any and all clubroom duties between 21/05/2018 to 6/06/2018. - [CHB] will also be out of the country around end of June to 03/07/2018. *Meeting closed at 17.15* -------------------------------------------------------------------------------- Current Action Items ==================== - [JWB], [LCY] and [CHB]: Discuss door policy reviews. - [KAT] and [CFE]: Print cards for machine specs and clubroom rules. - [FVP] and [CFE]: Organise sysadmin workshop - [LCY]: Talk to [EAR] about first-year unit study events - [FVP]: Sumbit tenancy contract to Guild finance. - [FVP] Inquire further into Square / Westpac payment processing. - [GOZ]: Pay deposit for Camp. - [CHB]: Make sure that someone prints more Quiz Night posters and that they get to the UCC. - [JWB]: Buy 3.5mm stereo AUX cable - [JWB]: Write storage application - [JWB]: Investigate mailbox reallocation - [CFE]: Start working on EMP for Camp - [CFE]: Get the financial reports from [AJT] -------------------------------------------------------------------------------- *Minutes uploaded by [FVP] at 23:15 on 2018-06-27*