UCC Committee Meeting Minutes 2018-01-18 ======================================== *Meeting opened at 16.04* Attendance: =========== ## Present: - [JWB] William Chesnutt [Vice President] - [CFE] Zack Wong [Treasurer] - [KAT] C. C. 'Blake' [OCM] - [CHB] Alden Bong [OCM] - [LCY] Chien Yi Lo [OCM] ## Apologies: - [GOZ] Andrew Gozzard [President] - [FVP] Felix von Perger [Secretary] - [GIR] Caira Bayman [Fresher Rep] ## Mentioned: - [CHS] Oscar Hermoso Confirmation of minutes from previous meeting ============================================= - [BOB] should have been in mentions list. -------------------------------------------------------------------------------- Committee Reports ================= ## President's Report - The President is absent. ## Vice President's Report - Have thought about door policy ## Secretary's Report - Absent, preparing for birthday party. ## Treasurer's Report - Got my club debit card - Finally gained access to guild netsuite - O'Day grants came in, we got $327.94 - **Accounts:** - Cheque: $6234.57 - Mastercard: $49.87 - Guild: $1753.65 ## Fresher Rep's Report - The Fresher Representative is absent ## OCM Reports - [KAT] Informed security about Easter LAN - Door policy was thought about -------------------------------------------------------------------------------- Machine Technical Reports ========================= ## Servers - They were fixed ## Network - Works - Wifi still dodgy ## Desktops - Cinnamon not as sweet on Pinball - Porcupine is being spiky - Gamers using too much space - Basically snafu -------------------------------------------------------------------------------- New equipment ============= - None Drinks and Snacks ================= - Ginger beer -------------------------------------------------------------------------------- External Affairs ================ ## Mail - Checked, nothing ## Guild/SOC - Student Leadership Training, [CFE] shows competence in paperwork - Generally adhere to the law - 8 Hours per day for 2 Days ## Other Entities - No news Events ====== ## Easter LAN - [JWB] Unable to attend - [CFE] It would be nice to sleep - [JWB] Good to have one person to supervise and someone else who has slept to pack up - [CFE] To handle setup and cleanup - [LCY] To supervise - Pizza Run - [KAT] to do Pizza Run - [CFE] to handle payments, we wish him luck ## [REDACTED] - We no longer have to refer to [REDACTED] as [REDACTED] - Poll to decide the date does not constitute advertising - [CFE] happy to run a wet [REDACTED] - [KAT] on food safety: Keep hot stuff hot, keep cold stuff cold ## Project Night - Went exactly as expected - The two gamers at last Monday's project night seem nice and polite - [LCY] I don't see the benefit of banning gaming - [JWB] Gaming disrupts the atmosphere of project-ing - [KAT] 3 hours from 6:30 to 9:30 seems like a small and understandable enough window - [KAT] Members may see the ban as a restriction on their membership to access club resources - [CFE] A trial of 3 project nights for banning gaming would give us good information on how the atmosphere would change and the extent of the backlash - [JWB] Motions that we restrict playing computer games in the clubroom between 19:00 and 22:00 on Mondays for a trial basis of 3 weeks beginning on the 16th of April and ending on the 30th of April - [LCY] seconds - Motion passes unanimously ## Heartstone Tournament - [LCY] wants to run a hearthstone tournament - [LCY] historical events were granted $26/27AUD as a first place prize - [JWB] Easier to justify if we can make the money back in drink sales - [CFE] How long do tournaments last? - [LCY] About 6 hours - [LCY] About 15 people attend the event - [LCY] Tend to be new people - [LCY] motions to budget $50AUD to run a heartstone tournament - Passes unanimously -------------------------------------------------------------------------------- Action Items ============ - [CFE] will contact [AJT] or meet him in person regarding missing financial reports - *ondoing* - [GOZ] to book *redacted* and pay deposit if necessary - *N/A* - [KAT] and [CFE] to coordinate printing cards for machine specs and general clubroom rules - *ongoing* - [CFE] to add people to committee role on Discord. - *mostly done* (see below) - [FVP] to make official to-buy list for members - *N/A* - [GOZ] to buy an air conditioning unit. - *ongoing* - [FVP] to make informational tape to show where things should be placed. - *ongoing* - Also will make signs to state purpose of project bench. - *done* - [LCY], [JWB] and [CHB] shall discuss door policy reviews. - *ongoing* - [JWB] to hunt down someone to be the designated learning facilitator during official Project Nights. - *done* - Found Oscar [CHS] - [LCY] to investigate first-year unit study events; will talk to Elton [EAR] - *not done* -------------------------------------------------------------------------------- General Business ================ - [LCY] requests funding for Hearthstone tournament, see events -------------------------------------------------------------------------------- Current Action Items ==================== - [CFE] will contact [AJT] or meet him in person regarding missing financial reports. - [GOZ] to book *redacted* and pay deposit if necessary. - [KAT] and [CFE] to coordinate printing cards for machine specs and general clubroom rules. - [CFE] to add [KAT] to committee role on Discord. - [KAT] to make a discord account - [FVP] to make official to-buy list for members - [GOZ] to buy an air conditioning unit. - [FVP] to make informational tape to show where things should be placed. - [LCY], [JWB] and [CHB] shall discuss door policy reviews. - [LCY] to investigate first-year unit study events; will talk to Elton [EAR] - Easter LAN - [CFE] To handle setup and cleanup - [LCY] To supervise - [KAT] to do Pizza Run - [CFE] to handle payments, we wish him luck *Meeting closed 17:10* -------------------------------------------------------------------------------- *Minutes uploaded by [FVP] at 23:15 on 2018-06-27*