UCC Committee Meeting Minutes 2017-12-21 ======================================== Attendance: =========== Present: -------- - [DJD] Chris Forbes [President] - [DJF] Alex Thatcher [Treasurer] - [CHS] Oscar Hemroso [Secretary] - [JWB] William Chesnutt [Fresher Rep] - [DIE] Cam Locke [Education Officer] - [ROB] Rob Hortin [Social Officer] - [KAT] Late: ----- - [LDT] Roland Kerr [Education VP] - [KEK] Arend Pramoko [Social VP] - He was here at 1314, but had to leave to pick up dogs from groomers? Apologies: ---------- - [CFE] Zack Wong [OCM] Absent: ------- - [TBB] Nicholas Coetzer [OCM] Mentioned: ---------- - [ODF] Jon Van Buren - [SOS] Alexander Sosin Meeting opened: 1317 Confirmation of minutes from previous meeting ============================================= - Last committee meeting on the 7th of December - Sent out by [JWB] on the 13th - SGM Meeting minutes still a WIP - Taken by [AJT], will be out sooner or later ================= Committee Reports ================= President's Report ------------------ - SGM happened - New committee structure for next year - Returning to old 8 person structure - Pres, Vp, Sec, Tres, Frep and 3 OCMS - Meeting went well - New constitution is up on the website - Still waiting for approval from department of commerce though - Went on a drinks run, proper big one - We have heaps of drinks - Plenty of coke 0 > [LDT] arrives 1322 - I also formally graduated Secretary's Report ------------------ - Hi guys, happy to be of service Treasurer's Report ------------------ Account balances as of 21/12/2017: Cheque: $ 3982 Mastercard: $ 105 Guild: $ 1651 - Drill purchased for $79.00 - SGM pizza came to $58.76 - [DJF] to be reimbursed for second drinks run $229.50 - [DJF] also purchased two DAS keyboards for $310.50 total - [AJT] to reimburse [DJF] for above two purchases *Ask whether Ed team, Soc team, Secretary or OCMs want to make a report* Education Report ---------------- - [DIE]: I built mindstorms jousting robots for an upcoming tournament - Just needs an event and also wheels Frep Report ----------- - I put together the new constitution that was voted upon at the SGM ========================= Machine Technical Reports ========================= Servers ------- - There were scheduled power outages that we weren't informed about - Tuesday last week - [LDT]: That was an abosolute catastrophe in the the chemistry building - Noone was informed there either - [AJT]: There was a kernel bug for motsugo that same day - Was unable to boot, currently running with numa=off to work around - Updating the OS will fix the bug when available Network ------- - Can we get 5GHz wi-fi? - We do have 3 access points that may need replacing - Unisfa, UCC and UWAnime - [LDT]: Is there any problem with replacing the one in here first? - Committee doesn't know the answer to this - [CHS] to send an email to tech@ to figure out how UCC's wi-fi network is operating, and also how much it will cost Desktops -------- - Somehow Catfish's motherboard audio driver died - [AJT] fixed it by reinstalling drivers ============= New equipment ============= - DAS Keyboards have arrived - Christmas's old keyboard with the broken left control key will be adopted by [ROB] - [DJF] donated a fully functional but also boring keyboard and a copy of windows 7 ================= Drinks and Snacks ================= - [DJF]: oh boy do we ever - Well actually we have drinks but no snacks - [AJT]: Theres actually not that much demand for snacks in generl - [AJT]: As in people aren't saying "Why don't we have snacks?" - [AJT]: Probably should get some anyway also ================ External Affairs ================ Mail ---- - [CHS] checked, no mail Guild/SOC --------- - [CHS] submitted committee replacement form - They're not taking out the bins until next year - This is now 100% door members responsibility - Also make sure people crush their cans - We need a new crusher Other Entities -------------- - Nothing short term - Still pending entities that need to be comunicated with - Eg coders for causes - We should encourage them to use the space so we can eventually consume them ====== Events ====== - Christmas at UCC - [JWB] strongly disagrees - [DJF]: I created the event because a member of UCC suggested it - It's just a feel good thing if people are going to be lonely on Christmas day and want to hang out with friends - And watch Paul Blart Mall Cop - Being run by [DJF] - Hummtech LAN - They want a LAN before they move to China in Feb - [ROB] to talk to Hummtech - Uncharity Vigil - Will be in Febuary - First event in the new year - We need two people - 2/3 of [JWB], [LDT] and [BIG] - [BIG] Absent - [JWB] and [LDT] to be on the Uncharity Committee - [CHS]: All of our uncharity vigils have struggled to come up with a fundraising initiative - [DJF]: Thats why we want to run it more like Charity Vigil 2017 - [CHS]: Our biggest problem that day was tech issues - [LDT]: Definitely do a dry run the day before - Artemis LAN - Too big to run at Uncharity because it monopolises the loft - Artemis LAN as an individual event - [LDT] to investigate - O-DAY - Nothing for O-Day yet - [KAT]: I have a question for O-Day, how will UCC make their tent stand out? - [CHS]: We should purchase an upright stand equivalent to Unisfas and Unigames - it makes us look cohesive - The vive shouldn't be out, but should probably be set up in the loft - [ROB]: I want a tickbox section on the sheet for interest in events, so that we can target members with events - Sure - [AJT] to have new sign-up forms ready and printed for Jan 1st next year ============ Action Items ============ - [DJF] to send email to door - Was about rules (mostly drinking in the clubroom) - Didn't end up sending to door - Discussion begins about what we should expect door members - [KAT]: Door members need to make sure people throw out their rubbish, once it becomes rubbish - not just when they leave the room - [KAT]: Also door members need to say hello - [DJF]: Make sure peripherals aren't left out or unplugged - [CHS]: Door members need to use the vacuum cleaner - [DJF] to repurpose email and send soon - [DJF] to book venue for SGM, send email about SGM - Both done - [AJT] to investigate and buy drill - Done - [BIG] to investigate Unisfa internet - Absent - [LDT] to talk to [ODF] about crash course internet event - Will have another go at that tonight - Not done ================ General Business ================ - [KAT]: Do we have a catalogue of equiment in machines? - [CHS] and [EAR] got half way through updating the wiki a few weeks ago - [DJF]: Theres been a google doc created with everything - [DJF]: Just needs to be transposed to the wiki - [KAT]: I spoke to [DJF] about a list on the wiki for consumables that can be automatically reimbursed, I personally would like to be able to go just pick things up and know that I'll be reimbursed - [DJF] to make consumable list - [KAT]: I have no idea who your door members are - Need photos of door and commitee stuck up somewhere - [LDT]: This would be fantastic if we could get it on cerberus - I am just unfamiliar and need to spend some time on it - [LDT] to work with [CHS] to get commitee and/or door member faces onto Cerberus - [KAT]: I have a question - On O-Day we're going to get a whole lot of new people through this room. how are we going to make this room not look like garbage - [LDT]: Things that would make a big difference without reducing functionality - Paint the walls, but that would be largely impossible - Cover up the shelves? Will unfortunately make things look even worse - [CHS]: How about an actual start of a solution? - Replace the couches - [LDT]: I suspect any new couches we get will degrade much more rapidly than these have - Couch covers? - Replace boxes - make them uniform - [SOS]'s legacy - clear the coffee table - [DJF]: fix the shelves - [LDT]: e-skip the stuff that needs to be e-skipped - Committee to spend some time after this meeting organising boxes - Upcoming meetings - No meetings until after 1st of JAN - Next meeting to be on the 4th of JAN - [CHS] to send email Meeting closed at 1441 Current Action Items ==================== - [CHS] to send an email to tech@ to figure out how UCC's wi-fi network is operating, and also how much it will cost - [DJF] to repurpose email nd send email about door group expectations - [BIG] to investigate Unisfa internet - [LDT] to talk to [ODF] about crash course internet event - [CHS] to send email about upcoming committee meetings - [LDT] to work with [CHS] to get commitee and/or door member faces onto Cerberus - [ROB] to talk to Hummteh about organising a LAN Minutes uploaded by [CHS] at 07:46 on 2017-12-24