UCC Committee Meeting Minutes 2017-09-02 ======================================== Attendance ---------- Attendees: [CFE] Zack Wong [OCM] [BIG] Nic Coetzer [OCM] [ROB] Rob Hortin [Social Officer] [AJT] Alex Thatcher [Treasurer] [RYS] Ruisi Chen [Secretary] [DJF] Chris Forbes [President] [KEK] Arend Pramoko [Social VP] [LDT] Roland Kerr [Ed VP] Apologies: [DIE] owes [RYS] 1 apologie Absent: [DIE] Cam Locke [Ed Officer] He’s running relay for life but didn’t send apologies Mentions: [CHS] Oscar Hermoso [BG3] Mitch Pomery ========================================= Meeting Opened 16:20 ========================================= Confirmation of minutes: - Probably ========================================= Old action items --------------------- - [DJF] send email & post on facebook re: mark tennant email - No - [BIG] & [CFE] to: - Help [LDT] with build & break PC event - Make list and buy machine parts - [KEK] & [ROB] CSSC joint DOTA event - Emailed, “should talk” - [AJT] Snack run - No - [RYS] OGM room booking & advertising - Done ========================================= Committee Reports ----------------- President's Report Didn’t do anything that isn’t in events Rocked up 40 minutes late to charity vigil meeting Treasurer's Report Cheque $5257.40 Mastercard $25.17 Guild $907.2 Secretary's Report Study sessions happened lmao Fresher Rep's Report MIA ========================================= Portfolio Reports ----------------- Education MIA Social UCC twitch account: UCC_TV Charity vigil meeting was cool, made an event for facebook LAN 9th September EMP submitted Didn’t submit a risk management assessment (need one as it is an overnight event) [KEK] it’s gonna be dope UCC Snapchat group is active (ask committee for add) OCM's nope ========================================= Machine Technical Reports ------------------------- Servers Serving Desktops Desktopping CAAN is dying Needs a power supply thing Maybe also a processor thing [CFE] and [BIG] to fix this Use [CHS] price list [BG3] building a PC for the club Get back to us in a few months ========================================= New Equipment ------------- - All of [BG3]’s crap (thank you Mitch) - Free to a good home ========================================= Drink and Snack Reports ----------------------- - [DJF] fixed the skittles conundrum ========================================= External Affairs (Mail, Guild, SOC) ----------------------------------- - SOC meeting Wed 13th Sept ========================================= Events --------- - OGM - 14th September 1pm - 3pm Economics and Commerce meeting room - Fresher Rep elections - Constitution change - Notice of meeting, constitution changes have been emailed out - 3 more definitions for section 2 - Grievance procedure - To change “grievance” to dispute resolution - Guild Council - The University of Western Australia Student Guild Council - Chair of Guild Council - The Chair of the University of Western Australia Student Guild Council - Relay for Life - Having a smash tournament with UWAnime the night before (Oct 13th) - [ROB] to talk to Lawrence from UWAnime - Speed run for life? - Crash bandicoot? - Who can get the furthest (buy-in)? - “novelty speed run night” donations for relay for life? - Wikipedia race, frog fractions, fastest drawer in the west - CSSC Dota - Email and talk - Charity Vigil - 23rd September - Booked the loft - 1 button tournament of DOTA/LoL - LAN with a plan - 9th September (NEXT WEEK~) - Booked the loft - Study sessions - Happened last Wednesday - Cameron Hall evacuated 5 minutes in - Went for about 2 hours - Seems fine, could be improved (shorter time, later in day, allow quiet gaming) ========================================= General Business ---------------- - Dooring of Ben Zhao - Will doored Ben last Friday for spilling coke, did a terrible job cleaning it up, sticky mess all over the speakers, still sticky - Ban extended until next Friday - Eating over the keyboards/dropping food into the machines is gross - Eating in the clubroom is fine, being disgusting and making a mess is not - Ruthlessly door people who make a mess - Don’t leave your stuff just sitting in the room and walk off for long periods of time (talk to person holding the room open). Door members have stuff to do, places to be. They are not here to babysit your belongings. - If you’re going to plug in your own stuff into the machines, make sure to plug everything back the way you found it/the way it should be before leaving - Clubroom behaviour - Using “autism” or “autistic” in a derogatory is discouraged in the clubroom - Committee encouraged to door individuals who do - People have been pushed away from the club over because of this - [CFE] Zack Wong approved for Wheel ========================================= Current Action Items -------------------- - [KEK] and [ROB] to DOTA - [ROB] to UWAnime Smash Tournament - [CFE] and [BIG] to make and buy machine parts list - [DJF] send email & post on facebook re: mark tennant email ========================================= Meeting Closed 17:38 =========================================