UCC Committee Meeting Minutes 2017-08-12 ======================================== Attendance ---------- Attendees: - [AJT] Alex Thatcher [Treasurer] - [DIE] Cam Locke [Education Officer] - [LDT] Roland Kerr [Education VP] - [RYS] Ruisi Chen [Secretary] - [CFE] Zack Wong [OCM] - [ROB] Rob Hortin [Social Officer] - [BIG] Nic Coetzer [OCM] - [KEK] Arend Pramoko [Social VP] Apologies: - [DJF] Chris Forbes [President] Absent: - [DXT] Declan Tanna Mentions: - Oscar Hermoso - Tim Davies - Jack Looby - Cat (dennynips) - Elton Rodriguez - Lo Chien Yi - Brodie Attwater ========================================= Meeting Opened 16:09 ========================================= Confirmation of minutes: - Probably ========================================= Committee Reports ----------------- President's Report - In absentia: - Constitution changes that didnt pass last year at the OGM. The constitution was not updated with the things that have passed for some reason. We need to update the constitution with this stuff before we start talking to people about new changes. You can talk about whether you want to alter some of the wording etc from Sam's proposals but [DJF] wants to put them out when we announce the OGM, because they didnt get passed last year from a lack of forewarning. (This was not discussed at the committee meeting, but was in [DJF] email.) - Reimbursed myself all but the $74 for the sim (wasnt enough money in mastercard). Accidentally reimbursed myself for $23.75 which [DJF] paid back to the club. - Talked to Jack Looby at Busy Bee about varnish, he said he a few people had talked about it, they are looking into pricing. Dont expect answers any time soon. [wise advice from wise leader] - If you were wondering why the dishwashing liquid bottle is half full and corydoras smells like lavender, now you know. Treasurer's Report - Camp payment is in Westpac, $1400 [DJF] needs to approve payment - Cheque: $6492.88 - Mastercard: $12.91 - Guild: $907.21 - Guild grants have arrived, $780.20 - Main account should be ~$5000 - Food run to happen tonight - Reimburse: $40 each for [AJT] and [KEK] for First Aid - Reimburse: $250 [BIG] Tim Davies sold a graphics card to Nic purchased it with his money - 970 2 years old, if reimbursed we keep it, if not Nic takes it back - Tim getting warranty information sorted out (something along the lines of, if it breaks within 6 months let Tim know - loose verbal agreement of some sort of "not screwing people over") - Reimburse: $74 for sim for [DJF] can do from main account and have [AJT] approve it, preferably - Deposite slips have run out, [AJT] not interested in getting new ones as not worth Secretary's Report - Back after a couple of weeks worth of infectious disease classes, and then catching the actual flu - Recieved an email that looks important but have no idea what it's about, will seek knowledgable parties to decrypt contents of email - Seems like a cold call email??? - Seems like a very detailed email to be a scam - Probably just ignore it, the link isn't even our own page and this is possibly a scam - OGM should be relatively soon, will book venue + send notice when date is decided - Tuesday 5th of September (maybe?) common lunch hour Fresher Rep's Report - MIA ========================================= Portfolio Reports ----------------- Education - Everyone is stupid - [LDT] Need advertising for build and break a PC for club carnival - Kept talking to Gozz on and off, probably about 2 weeks before he's ready to go Social - *Ed VP Dabs* - Tell freshers about Monday screenings at club carnival - Planning on running a LAN in the next 3-4 weeks - LOL collab event run soon 26th August - SU Careers fair 16th August OCM's - [BIG] I have no jobs, probably getting 2 cards - Probably getting rid of PORCUPINE to be replaced by CHARITY - [BIG] is against VIVE events because he got smacked on the head during the last event - People get hurt when VR happens - VR in clubroom should be sitting only - Or everyone can wear helmets inside the clubroom - Sell the VIVE and install wresting cage in middle of clubroom - [CFE] cables to loft would be possible but not practicle - Long discussion of "safe" and "not safe" VR games ========================================= Machine Technical Reports ------------------------- Servers - Have not developed problems yet - MOTSUGO still needs a drive Desktops - Elton: "Consider changing tims 970 and putting it into the 2nd machine from the corner, the processor in that 4th machine is a 2009 phenom, bottleneck city. The other one has a 2500k" Do with this what you will. - Keyboard care is not a thing, this should be a thing - Keyboard clean-up day - Figure out what needs to be done, then make event - Regular cleaning events between busy bees - Pizza still as reward - [LDT] brings out camera tripod, explains how to set up VIVE VR sensors with tripods - For science fair Others - [CFE] need new switch for Cameron Hall machine room - using spare for our core switch which is kind of overkill - Wheel will probably look into it at some point ========================================= New Equipment ------------- - Camera tripod (dodge and old) ========================================= Drink and Snack Reports ----------------------- - Out of coke and pepsi max - Food run is happening tonight ========================================= External Affairs (Mail, Guild, SOC) ----------------------------------- - SOC meeting Wednesday 16th August - [DJF] to go - Missed deadline for special project grants, not that we had much going ========================================= Events ------ - Game of Thrones Pizza nights are doing well, probably do the pizza buy a better way though. Cat (dennynips) needs $8.95 sent from her account to donate to pay from monday night. - Correct answer for how to do pizzas on mondays, people should use CTR+ dispense give command to pay for your pizza - [LDT] investigates "donate" funtion that can be copied to flag "pizza" money through dispense - Don't take money out of the safe - Club carnival is on Tuesday, time is attached. We need at least 2 people sorting this out please. [DJF] might be able to come, will inform asap. It's first come first serve so we need people down early to set up a marquee. Alternatively, talk to Unigames/Unisfa/UWAnime about sharing a marquee. - [ROB] may have to leave early for work - [DIE] will attend if he doesn't have an appointment - [AJT] wants $5 sign-up on club carnival, half-year membership, we lose nothing. First time members get $5 membership at club carnival. Normal membership rates apply otherwise. - UWA Science Fair is Wednesday 11-3, we are taking Vive down to show off. We have been told rain isnt an issue, we have to take photos. - Take photos pls - Elton, Rob and Arend - No meeting for Charity Vigil yet - Blood pact deadline coming soon - [DIE] to do this, assisted by [LDT] and possibly also Oscar (to be contacted re: this) - Anniversary Dinner: 43rd - probably skip this year, save the money, unless rabid dissaproval and actual intention to attend event is observed ========================================= Door Applications ----------------- - CY: Approved - Brodie: Approved - Zack: Approved ========================================= General Business ---------------- - Minutes aren't being properly sent after the 24 hour warning. - I also want to get back to using vigenda for meetings. It means we can cut down on meeting times and the reminder emails will have action items and be useful for a change. This means you can also do memes in your reports which is really the only reason to be on committee. - Some people hate vigenda, some people are strong supporters of vigenda - Gonna use google docs because that's the only thing [RYS] can use - Collaborative study times - draft a timetable, get input from members ========================================= Current Action Items -------------------- - [DJF] to attend SOC meeting - [RYS] to get input from members on study times - [RYS] to organise cleaning evemt - [DIE] [LDT] work on VIVE bloodpact ========================================= Meeting Closed 17:45 =========================================