UCC Committee Meeting Minutes 2017-01-13 ======================================== Attendance: =========== Present: -------- - [CHS] Oscar Hermoso [President] - [TBB] Alfred Burgress [Education VP] - [EAR] Elton Rodrigues [Social VP] - [DJF] Chris Forbes [Treasurer] - [SOS] Alexander Sosin [Secretary] - [HYT] Hock Yew Tan [Fresher Rep] - [LDT] Roland Kerr [Education Officer] - [SAS] Samuel Shenton [OCM] - [JMA] Jake Alexander [OCM] Late: ----- Apologies: ---------- Absent: ------- - [MMM] Shahzad Siddiqui [Social Officer] Mentioned: ---------- - [TAY] Taylor Home - [BOB] Andrew Adamson Meeting opened: 1421 Confirmation of minutes from previous meeting ============================================= - Read by multiple people - [SOS]: I read them - No financial stuff in last minutes because "[DJF] is bad" - [CHS] Committee Reports ================= President's Report ------------------ - Still busy - Sorry not sorry - Will get back into it soon Secretary's Report ------------------ - I rm'ed the minutes last week - [CHS] wrote half the minutes in vigenda - Ma boi - Safe [SAS] arrives 1424 [EAR] arrives 1424 Treasurer's Report ------------------ - So we finally got our payments through, thanks Westpac - Mastercard: $15.31 - Cheque: $3153.85 - Guild: $2199.82 - Still need to deal with Vive payment among many others Fresher Rep's Report -------------------- - Nothing to freshly report on Machine Technical Reports ========================= Servers ------- - Serving Network ------- - Working Desktops -------- - On top of desks - Cerberus heating up - [LDT] will be dealing with that - Showing info 6 months out of date - Burning the screen - Want to make them full page gif - Cause CBF learning JavaScript again - [LDT]: An excellent web page but it's a screen shot - Currently playing the entire movie 'The Contact' gif in 5 minutes - resolution is 400 by 600 New equipment ============= - None Drinks and Snacks ================= - Sounds like a good idea hey - [CHS] to buy thermometer for fridge cooler thing External Affairs ================ Mail ---- - Oh boy - Checked - 2 letters from bankWest - Some spam mail - 4 same letters from some people in Hong Kong - And a Christmas card - Letter from a man saying he was interested in our intro to programming Guild/SOC --------- - Tenancy got mad - We had a fan? - There was a fan in UCC - The fan apparently belongs to the loft? - And they want it back? - Also Reece didn't end the last sentence with a full stop. Shame on you Reece. Other Entities -------------- - None Events ====== - Still need to decide an appropriate 'non-introductory' tech talk for the pre O Day period - ED: Yeah - Rest of committee: Cool - Most events that we have in mind are more suited for freshers and intro stuff - Need to think of something - Get some old guard to do something maybe - Dispense or history of UCC would be nice - Hearthstone tornment is rip - [LCY] leaving the country - Door meeting - 21st of this month (Jan) - 11:00am - (Un)charity - 4th of Feb - Event on Facebook to be done - Advitising to be done - Email to be sent - Do we want to charge for LAN - No, we don't feel the need to charge - [TBB] do we need to have Minecraft server up for LAN? - Set up Vive and charge for time to us it - Pay for 15min or something - Pay for 3d printing lessons from [LDT] - [TAY]: Fuck Broadway pizza after last time, Dominos it is - Message dominos before hand - LARP - Ticketing - Forms will be done - Something we need to vend - And make sure that is filled out - [CHS]: that's quite poor - We should add a dispense option and run it through that - [TBB] and [CHS] to organise fresher nights - O-Day - Have both paper and web sign ups - Feb 24 - Had technical difficulties for a little while - [SOS]: My bad Action Items ============ - [SOS], [HYT] and [CHS] to email guild about website - In progress - Got marquee template - [JMA] and [CHS] to order mouse pads - Done - [TBB] to upload library to wiki - In progress - [JMA] and [CHS] to purchase marquee - Not done - [LDT] and [SAS] to resolve broken mouse situation - Not done - In finances draw General Business ================ - Reimburse Roland for 3D printing materials (Filament = $54.95, Tape = $15.50) - [CHS] moves to reimburse for 3d printing materials $70.45 - [SOS] seconded - 8:1:0 - approved - committee has discussion about skinny jeans vs bagged jeans - skinny jeans win - [SAS] budget $624 for the purchase of a GTX 1070 from MSY - [TBB] Seconds - It has customisable colours (full RGB) - JKS it's for the vive - passes unanimously - [TBB] and [SAS] looked into discord - Pretty cool - IRC bridge bot works well - Doesn't push phone notifications by default - This can be changed in settings - Committee should get on this - Browser, app and and phone - Committee to move to Discord - Week transition - Clubroom reallocation - [SAS] Speaking: - We subimtted an applications - Requesting that we move rooms - describing a bunch of issues with the club - moving or dealing with the issues - Move would be quite costly - We need to plan with Wheel the move - Consultation implied to have things put on the table so that committee could process it and provide answers - Need to go to a General meeting to discuss finances for the move - Nothing is set in concrete - This is an opportunity to have Tenecy solve problems of UCC and Tenecy in one swoop - We have proposed an application to Tenancy - Outlining all major details of a potential move - End of [SAS] - [SAS] has conversation with Tenecy Member [TAY] on move - This took some time - [BOB] joins in [BOB] arrives 1545 - [JMA] - Unisfa asking about wifi and webcams - Really depends on where and how we move - Committee: Some services may be disrupted in the situation that UCC moves - [SAS] discusses specifics of realoccation policy - This conversation has also gone for a while - Hence [EAR] went for a toilet break - Apparently this whole conversation has been recorded - Rip Sosin - Technology took my job - Apologies for not minuting these conversation, things got quite heated - Summary: - [TAY] UCC will not get special treatment from Tenancy - [SAS] Hopes that Tenancy gives UCC due consideration for move because of the cost of the move and UCC's needs of secure space - OGM to be scheduled on Saturday the 28th of Jan [LDT] leaves 1540 Meeting closed at 1619 Current Action Items ==================== - [TBB] and [CHS] to organise fresher nights - [SOS], [HYT] and [CHS] to email guild about website - [TBB] to upload library to wiki - [SAS] to draft a timeline and statement of intent - [JMA] and [CHS] to purchase marquee - [LDT] and [SAS] to resolve broken mouse situation Minutes uploaded by [SOS] at 18:25 on 2017-01-14