UCC Committee Meeting Minutes 2017-01-06 ======================================== Attendance: =========== Present: -------- - [CHS] Oscar Hermoso [President] - [TBB] Alfred Burgress [Education VP] - [EAR] Elton Rodrigues [Social VP] - [DJF] Chris Forbes [Treasurer] - [SOS] Alexander Sosin [Secretary] - [HYT] Hock Yew Tan [Fresher Rep] - [LDT] Roland Kerr [Education Officer] - [MMM] Shahzad Siddiqui [Social Officer] - [SAS] Samuel Shenton [OCM] - [JMA] Jake Alexander [OCM] Late: ----- Apologies: ---------- Absent: ------- Mentioned: ---------- - [BOB] Andrew Adamson Meeting opened: 1413 Confirmation of minutes from previous meeting ============================================= - [EAR] confirmed Committee Reports ================= President's Report ------------------ - Went to Espana - Nice - Time to get things in motion for 2017 Secretary's Report ------------------ - I'm resigning from committee 2 weeks from now - Aka this is my 2 week warning (I'll be sending an email tonight) - Moving to Melbourne late this month - I accidentally rm'ed the meeting minutes so if something is missing - I am very sorry Treasurer's Report ------------------ - Treasurer running late - [CHS]: pls reimburse - $10.75 for plastic cups - $60.73 for last drinks run that I was never reimbursed for - $105.00 for Vive import levy Fresher Rep's Report -------------------- - nothing to freshly report on Machine Technical Reports ========================= Servers ------- - Dispence server went down - Thank you [BOB] for fixing it Network ------- - Got "hacked" - Not real - IT got it wrong again - Should probably talk with IT if this keeps happening Desktops -------- - On desks New equipment ============= - Vive - In box Drinks and Snacks ================= - Got cooler on top of snack machine - Thanks [BOB] - Can now store chocolates in the summer - Hooray External Affairs ================ Mail ---- - Not checked - SOS: Guild has my keys - Opens on the 9th Guild/SOC --------- - Clubroom cleanup - Happened - Every attended or gave apologies - Nice - Couches are finally completely clean for the first time ever - Like stainless - Thanks everyone Other Entities -------------- - Foundry10 still in contact with us, want updates - Will get back to them soon Events ====== - Uncharity Vigil - [JMA] to represent UCC - Things to be done - EMP - Advertising - Pick a date - Talk to UWAnime - Door prices split 3 ways as per standard - Buy in tournament? - Make [CHS] or [TJB] do shitty things for money - Door Meeting > [chs] leaves 1530 - Saturday 21/January/2017 1100 - Wheel meeting - Friday 27/January/2017 1900 - Non-wheel members are welocome to attend > [chs] returns 1532 - General Meeting - To be held 3/Feb/2017 1900 awaiting confirmation - needs to be held for relelection of secretary - constitutional changes will also be voted on - will be posted prior - policies will be discussed at the SGM - O-Day - [EAR] volunteers to head O-Day team - [HYT] to second-in-command as the fresher rep - Marquee - [JMA] and [CHS] please complete, please - Unsure whether or not we budgeted for it - Committee we says that we did - Stall needs to be booked - [SAS] moves to budget $385 for two 3*3 spaces without shades for O-Day - [CHS] seconds, passes unanimously - [DJF] to apply for on Guild website - Fresher guide writing night - [TBB] volunteers to organise event - [TBB] will do fresh guide of UCC - LaTeX is nice - Signups - Webforms for signups? - [JMA]: too unreliable - can still have paper as a backup - [SAS] and [TBB] to investigate - Wheel meeting - [SAS] to call next wheel meeting - AGM - Normally third week Tuesday 1PM - Will continue as such - Fresher Welcome - Again [HYT] and [EAR] running - VIVE set-up event - Either first week or weekend of Feburary - Awaiting new GTX card > [ear leaves] 1540 > [ear] arrives 1543 Action Items ============ - [SOS], [HYT] and [CHS] to email guild about website - not done - [JMA] and [CHS] to order mouse pads - not done, literally ruined christmas - not done, literally ruined christmas - [TBB] to upload library to wiki - not done - [JMA] and [CHS] to purchase marquee - not done - [LDT] and [SAS] to resolve broken mouse situation - ongoing - mice have been isolated - [CHS] to organise UCC cleanup - done - [CHS] to investigate iMac situation - done, rocked up early but not early enough - [EAR] and [LDT] to put dry ice in the vending machine - done - condensation was an issue - refrigeration unit removes that issue General Business ================ - [BOB]: reimburse $150 for merlo disks - [TBB] motions to reemburse $150 for merlo disks - [sas] seconds - pass 8/9 - [BOB]: Ash red bull email - the cans can not fit - we shall not be purchasing the cans/bottles - [SAS]: Committee chat moving to Discord - We shall test it out - trs80 has made a UCC channel - [BOB]: reimburse $152.07 for snack machine refrigeration (receipts email to treasurer@) > [JMA] leaves 1600 > [JMA] returns 1601 - [CHS] motions to remburse %152.07 for snack machine refrigeration - [SAS] seconds - passes 8/9 > [MMM] leave 1602 - Our clubroom alocation plan has issues - There is external club PR issues that we have to talk about - [JMA]: "Everyone I talk to feels this is dumb" - [SAS]: "When I put this forward, everyone present was aware of the options" - On ditching cameron hall - [CHS] our primary reasons for wanting to change our clubroom is space and security - This is a discussion that has been in discussion for many years now - The proposal _doesn't_ just say that we want to move. It just lists it as an option. There are propblems that we want fixxed in it. - Upon hearing from tenency, this will be brought to an SGM - Committee is more than happy to hold a public discussion on this. - Until the realocation happens, we won't know if anything will occur. > [TBB] leaves 1630 Meeting closed at 1638 Current Action Items ==================== - [SOS], [HYT] and [CHS] to email guild about website - [JMA] and [CHS] to order mouse pads - [TBB] to upload library to wiki - [JMA] and [CHS] to purchase marquee - [LDT] and [SAS] to resolve broken mouse situation Minutes uploaded by [SOS] at 10:22 on 2017-01-11