UCC Committee Meeting Minutes 2016-08-24 ======================================== Attendance: =========== Present: -------- - [CHS] Oscar Hermoso [President] - [TBB] Alfred Burgress [Education VP] - [EAR] Elton Rodrigues [Social VP] - [DJF] Chris Forbes [Treasurer] - [BLZ] Cain Nixey [Secretary] - [SOS] Alexander Sosin [Fresher Rep] - [AMS] Andrew Seeley [Education Officer] - [MMM] Shahzad Siddiqui [Social Officer] - [SAS] Samuel Shenton [OCM] - [JMA] Jake Alexander [OCM] Late: ----- Apologies: ---------- Absent: ------- Mentioned: ---------- - [*OX] Lyndon White - [BG3] Mitchell Pomery - [MSH] Matt Johnston - [DAA] David Adam - [LDA] Andre Strydom Confirmation of minutes from previous meeting ============================================= - [BLZ], approximately 2 minutes after pushing the minutes - Fucking... triggered - Extra line at top, extra tab next to [BLZ]s name (for the second week running) - [DJF] confirms on facebook - Yay Committee Reports ================= President's Report ------------------ - I did things - Mounted the plastic spool for the 3D printer onto a swivelling monitor mount - See Facebook for a video - Went to a SOC meeting - See Guild/SOC - Miscellaneous bits and pieces - See Machine Technical Reports, Action Items Treasurer's Report ------------------ - Got a call from a researching firm doing a survey about Westpac, gave them a 6 lol. - They have a new website but the actual online banking site still looks like the same old shit. - Camp payment pending approval. [BLZ] and [EAR] yet to come to me with Westpac account numbers zzz - [CHS] approved payment, no worries - Money - Mastercard: $47.73 - Cheque: $5805.37 - Guild: $1344.71 - [CHS] went through and made a rough budget for the club again - [CHS]: 2016 committee should hand over $4000 to 2017 comittee - This is including purchases that are about to be moved for later in the meeting - I wrote something up in the 2016-08-10 minutes - This has been refined after cashing in money from the safe, and paying for camp - If you want to see how I got this number, shoot me an email or something - This is a comfortable situation, but we probably shouldn't start any more expensive projects Secretary Report ---------------- - Vape Nash y'all - Quit smoking for realsies this time, made it through a shift at work which is top Fresher Rep's Report -------------------- - Holy Shitaki mushrooms, Sosin actually doing his job - 2 freshers signed up monday - and like 4 in the club room at 1 point HYPE!!! - Holy smokes batman! someone actually used fresher@ - [SOS]: OooOOooOOooo AaaaAAaaaaaAAaa - Got an email from some dude saying he really enjoyed some LAN earlier in the year - Wanted to know when the next LAN was but wiki says TBD - We should probz update wiki - Pizza Night "on point" - See events Machine Technical Reports ========================= Servers ------- - Molmol - Molmol is running out of space, only fits 2.5" drives - 2.5" drives are expensive and small - Also, a new SAS card will be required to connect drives to existing slots - [*OX] and [CHS] looked into connecting 2.5" drives without a SAS card via SATA - This would be done by fitting the HDDs in existing slots, but further forward - Unfortunately, there isn't enough room to run SATA cables through the holes - This leaves three remaining options; - 1: Purchase SAS card and 8 more 2.5" drives - 2: Purchase external hardrive case and 3.5" drives - 2.a: Angle grind an old NAS storage in half and put 3.5" drives into it - Thanks [*OX] - 3: Bring some old storage back online to take the burden from molmol - eg. Store the webcam archives on it - This was explored in an email 2 weeks ago; - [BG3] definitely advocated purchasing a SAS card and 2.5" drives - [MSH] and [DAA] explored the idea of spinning up old storage or purchasing an external mobile HDD rack - The idea to compress the the webcam archives was also thrown around - It's my understanding [BG3] is looking into this right now - The most reasonable approach seems to be to buy another SAS card and mount 2.5" HDDs in existing slots - 1: It doesn't take up any more space, no dangly cables - Everything is contained in existing molmol case - 2: Doesn't add points of failure - Old storage architecture may be unreliable - 3: Option 1 and 2 are fairly similar in cost per TB - $880 for 4TB vs $500 for 3TB of storage - 5: It'll cost us $880, not $1300 to choose option 1 - [BG3] is so certain that this is the correct option, he wants to: - A. Pay for the SAS card ($300) - B. Commit to setting it up for the club - 6: Angle grinding an old NAS storage in half is pretty silly - [CHS] moves that the club budgets $900 to purchasing 2.5" drives to upgrade molmol - [TBB] seconds, 9 for, 1 against - [CHS] moves that the club budgets $400 to purchase the SAS card - [JMA] seconds, 8 for, 1 against, 1 abstain - Cokelogs missed at least 2 transactions for at least [BLZ] - Investigation pending - Finances balance, just log of purchases faulty - [EAR]: it sounds like a them ([BLZ] and [CHS]) problem > [EAR] temporarily leaves 1617 Network ------- - Net is working Desktops -------- - Still on desks New equipment ============= - Disgusting monitor mount X spool Drinks and Snacks ================= - Solid for both External Affairs ================ Mail ---- - Confirmation of charity tax concessions received Guild/SOC --------- - Soc Meeting - Happened - Mostly about events - Outreach/publicity - Inclusivity/Diversity - Buzzwords - A few rooms now available for clubs - Top floor of second wing (?) - Room above the ref - Both smaller than UCC clubroom > [EAR] returns 1621 - New Engagement Manager - Helpful to organise large events - Funded by the guild for most stuff - If you want more complex stuff (eg website design) you can pay - Was pretty cheap - CCZ after hours access has changed - Now through Guild Netsuite - President and Treasurer can now access Guild account through Netsuite - Demo of Netsuite at next treasurer training - Second hand bookshop has some spare furniture - Something looked like a good coffee table? Other Entities -------------- - Jenna from Taylors College emailed me, [CHS] gave her a friendly email back Events ====== - Pizza Night - Actually posted a week in advanced :D - Email sent out on Monday - Wow look at all that hard work - Good job Sosin! - Should be "Dank Af" as all the hip kids say these days - [BLZ] is hype - This Friday, 26/8 - UCC v CSSE DoTA2 5v5 - Was going to be 27/8 - Postpone'd due to lack of notice given - UCC v UPS CS:GO 5v5 - 8/9 - Tryouts 28/8 (That's this Sunday) - Fill 3 on Sunday, Fill 1 on a weeknight - If you can't contact elton, gcroy - LoL 1v1s - 9/9 - Start at 5pm-9pm - EMP done - Advertisements going out soon - Anniversary Dinner - 16/9 - Venue to be confirmed tonight, EMP by Friday - CHarity Vigil - 23/9 - It's happening? - [JMA] say to ignore other clubs, just sort out UCC - It'll all come together as per usual with no effort for anyone involed - Hearthstone Tournament - 3/10 - [LDA] running - [CHS] to nag [LDA] regarding advertising - ReLAN4Life - 7/10 - Wew - Rockband4Life is part of this - Arts has dropped out - $10 for charity maybe - 2Relay4Me - 15/10 - Currently have 10 members, less than 12 is unfortunate - Increased to 11 during the meeting - Sign up discount has been extended until Monday 29th August so sign up now - SMASH - TBD - Communication between clubs is good - Surprisingly - Prizes - Hype Action Items ============ - [TBB] to reinstall Corydoras - Not done - [CHS] and [BLZ] to install windows on Caan - Not done - Windows keys haven't been acquired yet - [EAR] to contact Arts about relan - Done - Cooked - [EAR] to price up Anniversary Dinner - Well good - Ed team to create a wiki page for 3D printer - To include: How to use - To include: A history of prints from the machine - [TBB]: History- no; ExamplePrints- yes. - Exists, more stuff on it required - So i guess in progress - Good guess [TBB] - Ed team to email tech@ about Cerberus - Also create wiki page for how to edit screen please - Done - [SAS] to sort out UWAnime wifi - Not done - [BLZ] to email tech@ for screens - Not done - [JMA] to organise mousepads - Ongoing - [CHS] and [TBB] to organise shirt buy - Please email committee-only@ with your shirt size and pay via dispense - 2 week deadline - Orders due August 7th, 1500 - [CHS] to upload camp minutes - Not done - [CHS] to follow up with internal review of committee - Ongoing - [SAS], [TBB] or [CHS] to confirm all door members can sudo ucc-adduser - [CHS] did this, all door members should be able to ucc-adduser - [CHS]: message me if you still can't General Business ================ - Discuss HTC Vive - Guild SPG has arrived, only $200 - A HTC Vive will cost us $1019 USD including shipping ($1342 AUD at the moment) - An NVidia GTX 1070 will cost the club $700 AUD - Committee has decided - Door Application - [MMM] applies for door - Committee approves application in camera - [JMA] to look into marquee - something something 6 by 3 - relay, oday, club carnival - just do eet Current Action Items ==================== - [TBB] to reinstall Corydoras - [CHS] and [BLZ] to install windows on Caan - Windows keys haven't been acquired yet - [EAR] to price up Anniversary Dinner - Ed team to email tech@ about Cerberus - [SAS] to sort out UWAnime wifi - [BLZ] to email tech@ for screens - [JMA] to organise mousepads - [CHS] and [TBB] to organise shirt buy - Please email committee-only@ with your shirt size and pay via dispense - 2 week deadline - Orders due August 7th, 1500 - [CHS] to upload camp minutes - [CHS] to follow up with internal review of committee - [JMA] to look into marquee Minutes uploaded by [BLZ] at 15:00 on 2016-08-25