UCC Committee Meeting Minutes 2016-08-05 ======================================== Attendance: =========== Present: -------- - [CHS] Oscar Hermoso [President] - [DJF] Chris Forbes [Treasurer] - [BLZ] Cain Nixey [Secretary] - [SOS] Alexander Sosin [Fresher Rep] - [JMA] Jake Alexander [OCM] Apologies: ---------- - [TBB] Alfred Burgress [Education VP] - [EAR] Elton Rodrigues [Social VP] - [MMM] Shahzad Siddiqui [Social Officer] - [SAS] Samuel Shenton [OCM] Late: ----- - [AMS] Andrew Seeley [Education Officer] *Meeting opened 1321* Confirmation of minutes from previous meeting ============================================= - someone wrote the times wrong - [CHS] took last weeks minutes, accidentally entered 14:11 instead of 16:11 - [BLZ] to learn how to fix minutes - [BLZ] learnt how to fix minutes - Also as of Monday, no camp report as of Wednesday (?) - [CHS] still in possession of camp debrief minutes - Will upload them to the wiki when he gets a chance - [CHS] to upload camp minutes - [SAS] has been absent from committee meetings, is absent today too - Camp report will happen next week Wednesday 4PM (the semester 2 meeting time) Committee Reports ================= President's Report ------------------ - It's been a sweet week for UCC - 3D printer is seeing use - Oculus Rift DK1 has been used - Wheelybins had a meeting to plan for upgrading UCC servers - See Machine Technical Reports - People have been working on Cerberus, our triple screened display - Thanks to [TFD] - T-Shirt quote arrived, finally - UCC is now an official charity! - Basically let's us have free Windows keys - Listed under the category of "Advancing Education" - If anyone has tips to help make the most of this, email committee@, blargzap@ucc, or secretary@ucc - The clubroom is actually clean, after the busy bee on Saturday - UCCans have been moving stuff around to make the clubroom more usable - A few freshers have joined the club - A tonne of UCCans have joined CITS classes - Heaps of lectures have an "UCC Row" - On top of that, there's events being organised for soon in the semester - (see events) Treasurer's Report ------------------ - mastercard: $258.77 - cheque: $5626.43 - [CHS] and [DJF] did a drinks run, we got mountain dew - Further, this allows members to do the Dew - [CHS] moves to reimburse [BG3] $494.36 for the cost of camp neccesities - (Heaps of food, tape, powerboards, cleaning cloths, firestarters, foil/clingwarp) - [SOS] seconds, passes unanimously - [CHS] moves to reimburse [DJF] $338.70 for drinks run - [SOS] seconds, 3 for, 1 against, 1 abstain, passes - [DJF] moves to reimburse [CHS] $25.62 for camp neccesities - (food and snacks) - [SOS] seconds, 4 for, 1 abstain, passes - [DJF] moves to reimburse [CHS] $94.27 for cleanup purchases - (pizza, sugar soap for couches) - [BLZ] seconds, 4 for, 1 abstain, passes *[AMS] arrives 1337* Fresher Rep's Report -------------------- - There was a fresher here yesterday - [SOS] is still fresh - See Events for more! Machine Technical Reports ========================= *[EAR] arrives 1340* Servers ------- - Wheelybin meeting happened - This is in Machine Technical Reports: Servers, because wheel exist to serve - (it's actually here because the wheel members were discussing servers) - [DAA] put up a whiteboard, attended by [*OX], [BG3], [ODF], [CHS], [NTU], [TBB], [AJT] - Quick summary by [*OX]: - SAMBA has 2 parts - Authentication and File access - Our problem with Windows 10 is that we are using NT domains instead of AD domains - Part of the authentication part - Upgrading authentication part involves migrating LDAP to SAMBA - Suprisingly easy, but will break approximately a dozen minor things - Eg. Emails, proxmox, memberdb access, ucc-adduser, favourite drink, snack machine RFID - Will not solve our problem of temporary profiles on Windows 7 - Will probably solve it on Windows 10 - We may be able to solve our temporary profiles on Windows 7 by resetting people's profiles - A script should be written for this - Another thing discussed is that molmol needs more space too - See General Business Network ------- - Working Desktops -------- - Still on desks - Corydoras still having typical Windows 10 issues - Will be dealt with after a reinstall - Using our new Windows keys! New equipment ============= - Nope Drinks and Snacks ================= - Run was done - Dew was done - Everything is topped up! - Also the snack and drink machines swapped places mysteriously overnight - Thanks to [BG3], [shindanai1997], [sk0pe], [squalo] and [CHS] for helping swap the machines - If you want a full explanation for why this was done, ask one of these people - It was essentially to make space for Cerberus External Affairs ================ Mail ---- - Mail was checked, no mail Guild/SOC --------- - Tenancy meeting happened - [CHS] unsuprisingly started more trouble - About the logo - [SRH] is now facilitating organisation fo the Cameron Hall logo - Carpet on stairwell is to be replaced over the midsemester break - May be structural issues leading to further complications - Awaiting further information from contractors - Loft furniture will be organised after final costs of stairwell come through - Club Carnival - [MMM] and [SOS] contacted Guild about getting a spot on Club Carnival - Also about having electrical power at Club Carnival - Coming up this Tuesday, sometime during the day most probably - We asked for spots - Then we asked them for power - They asked how much power we need (?) - We asked for 2-3 computers of power - [SOS]: I think we have a spot - We should set up the Oculus and 3D printer - More to be done by [MMM] and [SOS] soon - Next SOC meeting - Wednesday 17th of August Other Entities -------------- - LoL club/ Rito Games - Communication is happening - (see Events) - UPS (University Physics Society) - Heaps of them play Counter Strike - [EAR] is contacting them about maybe running a CS:GO event Events ====== - Camp - [SAS] absent - Tech Talks - [AMS]: Having trouble finding people to confirm for talks - Will keep looking - Pizza night when??? - Not tonight - Next week after Club Carnival - RIP [SOS] - Relay for Life / ReLAN for Life - [AMS] hasn't contacted [COX] yet - Expression of interest for actual running is on the whiteboard - Currently there are 9 names that want to run for UCC for Relay for Life - Caps out at 17 runners, a few more and we can definitely have an event - [EAR] to contact Arts for ReLAN - Charity Vigil - UWAnime is on board, hooray! - [TBB] is our representative - First meeting time is being organised - If a second committee member is required by Charity Vigil, [JMA] will represent - Anniversary Dinner - [EAR] still to organise - LoL Finals - Got an email from Riot earlier in the week - We told them we would meet with LoL club reps next week Monday - There isn't much concrete info for the finals yet, but Riot will update us as it comes out - After we meet with LoL club pres, we will confirm Tav or Varsity as venue Action Items ============ - Ed team to create a wiki page for 3D printer - To include: How to use - To include: A history of prints from the machine - Also, give name to printer - Not done - Ed team to email tech@ about Cerberus - Also create wiki page for how to edit screen please - Not done - [SOS] and [MMM] to organise a stall and prep for O-Day - Ongoing - Social team to contact [TJB] and/or Arts Union about ReLAN for Life - [TJB] was contacted - Arts Union, not yet - Ongoing - [AMS] to talk to [COX] about Rockband for Life - Not done - [TBB] to contact and represent UCC on Charity Vigil Committee - Done - [EAR] to organise anniversary dinner location - Not done - [TBB] to consider curtains for the loft - Not done, absent - [BLZ] to apply for Guild Special Projects grant for HTC Vive - Done! - Awaiting results (7th of August is when they're due, so it'll be a while) - [CHS] to follow up with ACNC application - Happened! - UCC is actually a charity now! WOW - Listed under "Advancing Education" - We will soon have access to infinite windows keys for clubroom machines - [CHS] to look into wifi router specs - Ongoing - [CHS] & [TBB] to look into shirts - TShirts have recieved a quote from the manufacturer - Information is on the Facebook group - [CHS] forgot to send the email to the lists, it's in his draft mail folder - Will be sent after meeting - Polo shirt purchase ongoing - [BLZ] to email ucc@ about clubroom cleanliness - Done - [SAS] to sort out UWAnime wifi - Not done - [CHS]/[TBB] to contact security - Not done - [CHS] to follow up with internal review of committee - Ongoing - [BLZ] to email tech@ for purchase of mice and another email for screens - Not done *[EAR] leaves 1432* General Business ================ - [NTU]: Used 5*black shock resistant storage tubs = $54.75 - would UCC like to buy them off me for cash/cokecredit? Some others may be worth repacking/replacing - [BLZ] moves to reimburse [NTU] $54.75 for storage resistant tubs - [CHS] seconds, passes unanimously - oxinabox: Molmol is getting full - It is at ~87% full, ZFS crys and fragments and stuff when it is more than 80% full. - It currently has 8, 1TB WD-Reds (which are the NAS tier harddrives), as it is in Raid 1+0, this gives it 4Tb space. - We ned to add disks in pairs so raid stays good. - A quick look at Austin computers says that 3Tb is the current sweet spot for $/TB, being $169 each for WD-Reds. - THat would put us in a good spot. We definately have 2 free slots in exactlyt what SAS card it has) - oxinabox: please buy these. - aburgess: I second this. - [BG3]: The machine only has 2.5" HDD Slots, so we are only able to get 1TB WD Reds from Austin http://www.austin.net.au/western-digital-wd10jfcx-25-red-nas-1tb-sata.html - We definitely need more disk space as webcam archives grow at 500MB-1GB a day - As for the SAS Card, We may need to purchase a second one to allow us to use the extra 8 drives. This was roughly $350 from memory. - 8 drives + SAS Card (doubling our storage to 8TB total) for around $1300 - To be discussed next meeting after investigation - There are a few hacky methods that we can use to expand the number of ports for drives and let us use 3.5" drives - [*OX] investigating - [TBB]: Please remember to exit vigenda - [CHS]: sorry - [TBB]: Is the new snack machine location too far from the door? - Are you too lazy to walk 2 extra steps? - Then lets get a new RFID reader to stick on the fron of the display board. - They RFID reader would be used similar to the other one, but be used to _only_ open the door, among other things. - Please see the link below to find one for the low, _low_ price of on $13 - http://www.eachbuyer.com/usb-rfid-proximity-sensor-smart-em-4100-id-card-reader-security-125khz-p233742.html?currency=AUD&from=pla&gclid=CjwKEAjwrIa9BRD5_dvqqazMrFESJACdv27GsdgSPouHRwPY8bJS9Ud0PaWH7b2gINjmwYYoPrBRYhoCFVvw_wcB - They average maybe $50??? - I propose we get one - I also have "Among other things" it could be used for, such as with the cards we have - If we ever do another LARP?????? - [BG3]: I've had one of those RFID readers before. - They don't work well wih MIFARE cards. - The $50 ones work with a much larger range of cards. - I've got a spare USB one that we can use to get set up and tested if you want. - Supposedly we have one in the server room - [BLZ] can't find it - It's not worth the money anyway - [CHS]: Address last week's action items - [NTU]: Could we get Napoli reinstalled on a SSD? May or may not need a temperature sensor cable; - alternatively can we schedule the acquisition of two comparable or newer Mac desktops? http://wiki.ucc.asn.au/Napoli - [CHS] to look into - [CHS]: Buy a flashlight for the server room? - Committee says no - [CHS]: Microwave is broken :( - [???] to price up for next week - If anyone has a microwave that they can donate to replace Fukushima, please mail committee@ - [ODF]: Please, please, please buy mousepads - [JMA] has been actioned this, will look into this week - [LDA]: Organise regular Warcraft 3 games? - [LDA] is literally playing WC3 now - [LDA] to make event/send emails to make this happen - sk0pe: Need more tuna cans ov - [sk0pe] to purchase tuna cans for snack machine - Will be purchased during next snack run - sk0pe: Reward President Hermoso with the people's award for excellence. - [sk0pe] to 3D print shitty people's award for excellence - [CHS]: Buy an audio adapter for eggman, 3.5mm audio jack to USB - It's super cheap - Will let us stream audio through the speakers without rearranging cables - http://www.ebay.com/itm/New-Audio-Adapter-Card-5-1-USB-To-3-5mm-Mic-Headphone-Jack-Stereo-Headset-Sound-/400932401560 - [BG3]: Is there something wrong with the current USB one? I can have a look at it on Saturday. - Nothing wrong with the sound card, its just to have a line-in audio input for eggman - [CHS] may buy and ask for reimburse, will deal with it later - root: Honorary Membership for Steve "Woz" Wozniak - [CHS] to deal with this *Meeting closed at 1528* Current Action Items ==================== - reimburse [BG3] $494.36 - reimburse [DJF] $338.70 - reimburse [CHS] $25.62 - reimburse [CHS] $94.27 - reimburse [NTU] $54.75 - Corydoras reinstall - Caan Windows install - [SOS] to Pizza Night - [AMS] to contact [COX] for RockBand for Life - [EAR] to contact Arts for ReLAN - [TJB] contacted - [EAR] to price up Anniversary Dinner - including location - Maybe contact [BG3] or [BOB]? - Ed team to create a wiki page for 3D printer - To include: How to use - To include: A history of prints from the machine - Also, give name to printer - Ed team to email tech@ about Cerberus - Also create wiki page for how to edit screen please - [SOS] and [MMM] to organise a stall and prep for O-Day - [TBB] to consider curtains for the loft - [SAS] to sort out UWAnime wifi - [BLZ] to email tech@ for purchase of mice and another email for screens - [LDA] to make event/send email to make WC3 happen - [BLZ] to price up microwave - [JMA] to organise mousepads - [CHS]/[TBB] to contact security - [CHS] to look into wifi router specs - [CHS] & [TBB] to look into shirts - TShirts have recieved a quote from the manufacturer - Information is on the Facebook group - [CHS] forgot to send the email to the lists, it's in his draft mail folder - Will be sent after meeting - Polo shirt purchase ongoing - [CHS] to upload camp minutes - [CHS] to follow up with internal review of committee - [CHS] maybe buying audio adapter for eggman - [CHS] to deal with Woz Minutes uploaded by [BLZ] at 16:40 on 2016-08-06