UCC Committee Meeting Minutes 2015-12-21 Attendees: [BG3], [TJB], [JDN], [CHS], [LDA], [AMS], [TBB], [MVP], [TFM], [SAS] Apologies: [EJK], [HTL] Meeting opened at 11:53 Confirmation of minutes from previous meeting - [LDA]: they existed ##President's Report - Have finally got access to the accounts - Have some things to note for the next AGM - [JDN] can report on them - [BG3] is probably blind, needs eye-glasses - [LDA]: future minutes to be written in braille ##NERDucation Report - Nothing to report - Nerd events to recommence next year ##Social Report - It's Christmas - [EAR]'s Shortest Pizza Night ever - (One Punch Man finale) - [TJB] looking into an event in January - Next organised event is Uncharity Vigil in Feb ##Treasurer's Report - We have some money - Same as last week -$30 spent reimbursing - Correct people finally have Westpac access - ~$300 of refunding needs to be done ##Secretary's Report - Nothing to report ##Fresher Rep's Report - [LDA]'s last meeting before his holiday to South Africa - [EAR] to temporarily replace [LDA] for meetings ##Machine Technical Reports ###Servers - Operational - Had to boot PMS for ComSSA - Web IRC is currently broken - Someone on tech@ to fix ###Network - UWA had a network outage Yesterday - Found out about it on Thursday Night - Was classified as major - Didn't apperar major - Have logged a ticket with BITS about IPv6 ###Desktops - Catfish seens to be running hot - [BG3] and [TPG] replaced Cockgrunters GFX card - Should be working nicely now - Thoroughly less FITH ##New equipment - UniSFA's Webcam - Hasn't been set up yet ##Drinks and Snacks - ok ##External Affairs ###Mail - Was checked on Friday by [TFM] after guild called - Contained: - Postcard from [*OX] - UniSFA's Webcam - A catalogue ###Guild/SOC - Guild is closed for the holidays ###Other Entities - Exist ##Events - Shortest Pizza Ever - Tonight watching One Punch Man finale - Concluding at 7, be here by about 6 if you want to order pizza - Cleanup - People who failed to send apologies - [BLZ], [GEE], [RAA] to be removed from door - Considerations of bad/repeated apologies - [BG3] to talk to [RVS] - In the future, apologies require an email sent to door@ containing; - Apologising for not attending, reason for not attending - If the reason is sensitive, talk to a committee member - A formal template will be created before next apologies may be required - O-DAY - Preparations to continue in 2016 - Ordinary General Meeting for Term Deposit - [BG3] moves to call an OGM for Friday 29th at 6PM - [LDA] seconds, 7 for, 1 abstain ##Action Items - [CHS] to purchase desk microphones - Ongoing - [BG3] to rewrite policies with [SAS] - Ongoing - [BG3] and [TBB] to investigate new Linux computer - Ongoing - [BG3] to purchase water cooler for club - Happening After Meeting ##General Business - [JDN] moves to reimburse [CHS] $15 for the optical audio $20 for the clock and 5 micro-usb cables - [TJB] seconds, 6 for 2 abstain - [JDN] moves to reimburse [BG3] $14.48 for the new lock - [LDA] seconds, 7 for 1 abstain - [BG3] moves to reimburse [JDN] $669 for mice, speakers, 3D printer tape, Unisfa's webcam, medical supplies, cleaning supplies, 2 drinks runs and a harddrive, and a tupperware container - [TBB] seconds, 6 for, 1 abstain, 1 against - [BG3] moves we transfer $1200 from the Everyday Transaction account to the Cash Reserve as per the Investments Policy - [LDA] seconds, passes unanimously - Closing of UCC until the new year - Last year UCC was open during the holiday period - Due to security having temporary staff, [BG3] was hassled during the holiday period daily due to UCC/Cameron hall being open - [BG3] wants UCC door relay disabled to avoid harrassment - Some committe members [BG3] and [CHS] to talk to security now - If no resolution is reached, the club maybe closed - Emails to be sent if the clubroom is to be closed Meeting closed 13:25 ##Current Action Items - [CHS] to purchase desk microphones - [BG3] to rewrite policies with [SAS] - [BG3] and [TBB] to investigate new Linux computer - [BG3] to purchase water cooler for club Minutes uploaded by [CHS] at 14:38 on 2015-12-21