UCC Committee Meeting Minutes 2015-04-14 Meeting opened 17:37 Attendance: [GOZ], [EJK], [JDN], [CHS], [AMS], [LDA], [BG3], [MVP], [SAS] Apologies: [HTL] Absent: [TJB] Confirmation of minutes from previous meeting - Lockbox overbudgeted? ##President's Report - [GOZ]: Too much stuff, kill me now - Westpac form dilemna, sign new ones after meeting - SOC meeting tomorrow, will be attending ##Education Report - Summary of Ed Events: - Definintely happening: - [MTL] NBN speech on Friday April 17th - [DAA] on something undecided: Friday 5:30 May 1st - Probably happening: - Programming competition at camp - Ed Video night - More tech talks - Maybe happening: - Spider robots - Mini-dispense fridges - [BG3]: I'm planning this one, but don't have the time or resources right now. - Things the Ed VP hates more than [GOZ]: - Peanut Butter. ##Social Report -Social VP absent and Social Officer has given apologies -VP's report - -EMP has been submitted, is ok because guild said so. Will be going to security early this week to book cameron hall for the lan this weekend. Went to RFLan, came second, RFLAN hosts open to suggestions. (Sorry for dropping the end of the report, nano is mediocre) -Officer's report - Easter LAN is approved and organised, Facebook event has been made, emails have been sent - [TJB] needs to book the loft and inform security, it's not technically neccesary, but it's good manners. -[MVP]: Quiz night is going hunky-dory (good?) - [MVP] has made a sponsorship letter, will be made readily available to those that need in the future - [GOZ] has sent an email to PLE computers, no reply yet ##Treasurer's Report - We probably have money, evidence suggests we do - $3610.10 in Westpac - $20 on the card - $305.16 in Guild - $798.25 in my hands - [JDN] has been reimbursed for solo - UCC has been paid back by Unisfa for drinks run too - [TPG] to be reimbursed - [HTL] has been reimbursed - [CHS] to be reimbursed ##Secretary's Report - Mailbox checked, emails being sent, doing my email thing ##Fresher Rep's Report - [LDA] to focus on how to read, apologies for not realising there was a meeting last week - Freshers complained to other freshers about issues, rather than to [LDA] - [LDA]: Please come to me for fresher related issues ##Machine Technical Reports ###Servers - The Xserve does not live - [GOZ]: Long dead the Xserve ###Network - The network works - [BG3] will look at UCC router, has fixed the Unisfa access point ###Desktops - Cockgrunter ought be rolled back to Windows 8 - To be brought up at wheel meeting ##New equipment - New Mousepads! - Other clubs are jealous (success!) - [EJK] donating a micro-HDMI cable to the club (?) ##Drinks and Snacks - We have enough drinks, specifically infinite Solo and at least 1 refill of Coke - Will be refilled before LAN - We have heaps of chips, starbursts, etc - Will be refilled before LAN ##External Affairs ###Mail - Mail was checked - Bank Statement - 7 Mousepads ###Guild/SOC - SOC meeting tomorrow, there will be a barbequeue - There will be a tenancy run through - Busy Bee possibly May 3rd in Cameron Hall - Maintainence came through to check out a drip, was unsafe to fix at the time because it was wet ###Other Entities - [BG3]: Google ambassador on campus has contacted me, will meet with him tomorrow ##Events - Easter LAN - Being organised - Quiz Night - [MVP]: After discussing with other clubs, $50 donation per club for prizes would be appropriate - Basically; we get better prizes, we help out our sponsors, and we still turn a solid profit on the night - [MVP]: I move to invest $50 in prizes for the Cameron Hall Quiz night - [BG3] seconds - Passes unanimously - [JDN] to give quiz-mittee ([MVP]) for prizes - Camp - UWA Guild Events spoke [SAS], [SAS] spoke back - [HTL] and [SAS] got RSA certificates - Tech Talk - Tech Talk happening this Friday on NBN, given by [MTL] - Wheel Meeting - [BG3] organised on May 8th - Will discuss wheel passwords - Will discuss changes to vending machine - What do we see UCC's infrastructure looking like in 10 years time - Cameron Hall Ball - Will be held in the Tav - Basically a Cameron Hall party with finger food - [heilar] will submit an EMP soon ##Action Items - [BG3] to purchase lockbox - In progress - [BG3]: I want to increase budget by $10 to purchase a metal plate to bolt the lockbox too - [BG3}: I move that the budget for the lockbox is increased by to $120 for lockbox, mounting gear and new lock for tool cupboard - [CHS] seconds - Passes unanimously - [EJK] to purchase HDMI cables - Has purchased a 3m, a 5m, and a single HDMI to DVI adapter -[EJK] to buy another adapter - [MVP] to talk to other clubs other clubs about Quiz Night prize funds - Done General Business ---------------- - [MSH]: Snack machine needs m&ms - Will buy chocolates in next snack run, as its now winter - [DAA]: Consider buying (+/- calling for donations for) a new Mac as both Napoli and the donated Xserve are dead - [DAA]: belay that, apparently [TRS] might have an Xserve to donate - Won't buy one yet, as we may possibly get one off [TRS] - sk0pe: Robotnik access not working or committee members not able to explain how to upload music to the file server. Multiple people at clubroom wanted new music but neither Education VP or Sickretary could assist. - Somebody make a wiki page for robotnik - [BG3]: Geoff Atwood has a competition for people to come up with a tutorial for commonmark, has prizes - [EJK] to look into - [CHS]: Please move meetings away from 5:30 - [LDA]: Very difficult to make future meetings - [HTL] lives in Rockingham - [GOZ] meetings will remain for at least the near future - [EJK]: After considerations over door members, some members who were declined were wondering how to improved - Make changes to the How to be a Good Door Member Handbook (?) Meeting closed at 19:02 ##Current Action Items - [JDN] to give quiz-mittee ([MVP]) for prizes - [EJK] to buy another HDMI adapter Minutes uploaded by [CHS] at 19:09 on 2015-04-14