UCC Committee Meeting Minutes 2014-07-29 **NOTE: Original minutes were lost due to some technical errors.** **This is a recreation of what could be remembered to the best of committee's ability, but some things might be altered or left out.** **All motions seen below are accurate and have been re-approved by committee, and are the only motions passed during the meeting.** **Apologies again for any confusion caused.** **Jonathan Van Buren - UCC Secratary** Attendance: [ODF], [BG3], [GOZ], [JDN], [HTL], [SAS], [TJB], [GEE], [BOB], [DOM], [NTU] Confirmation of minutes from previous meeting > Meeting Open 2:30pm ##President's Report - Markdown - It's Sexy - It's also sexy - Camp Happened - Was Drama Free! - Was cold - But fire was warm - Food was delicious - Better than what I get at home - Cleanup Happened - Clubroom is now clean, for some definition of clean - Rail didn't get taken down - Cobwebs were removed from the sunlights - Everything was done the safety safe way ##Vice-President's Report - Sick and not here (probably) - Markdown - I would like to point out that the old method of underscoring section headings with dashes would make the headings H2s anyway. - Sections in Machine Technical and External Affairs should perhaps be H3s, as should the Confirmation - Camp - Was excellent - Hoping to get an EMP for next year's camp at least drafted if not submitted this year - We have made a short survey for past or future attendees to help with that: - Huge thanks to everyone who helped out and made it possible - I suggest we buy the mast we used this year and some other kit off [BG3] so we have it for next year - Maybe also try to buy a suitable directional antenna - Saves on effort for future camps and is a handy PR stunt for ODay/etc - People who weren't there are despicable - I would recommend we book the 17th-20th of July 2015 ASAP for next year ##Treasurer's Report - \$2984.52" in Westpac - \$119.95 on Card ##Secretary's Report - Actually enrolled in units now - Updated the UCC availabilities to reflect this ##Fresher Rep's Report - The president isn't as old as the Fresher's think he is - The freshers are happy and will punch anyone who says they are not - The freshers are responding to "are you happy" with weird hand movements - One of my flock might become a door ##Machine Technical Reports ###Servers - [SZM] has been working on putting Debian on MolMol - Has only broken down once when grub was segfaulting - [BOB] and [DAA] have taken over MolMol's setup ###Network - Exists - There is a high wireless load so some people are experiencing latency issues ###Desktops - Really need to upgrade/replace that one that keeps freezing this semester - On the TODO list is a complete reinstall of all Windows machines - This will probably get done after the fileserver is up and running or at the Wheel meeting - Should also upgrade some of the HDD's in them so there is space for things (games) ###New equipment ##Drinks and Snacks - Snack machine is being bad. > [JDN] to add a paper log of all failed dispenses ##External Affairs ###Mail - Checked - Contained Google spam and a phone bill ###Guild/SOC - Tenancy Meeting - Saw "final" (haha unlikely) masterplan design for the first floor - There is a lead above UCC's shelves in the clubroom - Need to wait for FM to climb onto the roof to fix it - Falling into spare plastic crates - Raised the issue of Cameron Hall's main door being impossible to open when it's raining due to swelling - It needs planing - Suggested a proper door handle be added to the door - And some hooks to hold the doors open > [GEE] left 2:45pm ###Other Entities ##Events - Camp went well. See President and Vice President reports - It is time to start preperations for Chirity Vigil LAN - [TJB] is on it as well as the other usual LAN Masters ##Action Items - [BG3], [SAS] to work on KPIs for committee members - **POST MEETING ADDITION** Done and reviewed at the meeting in more detail - Nothing super drastic was added just basic stuff like as seen in the constitution - Is the committee aware that we have a constitution that gives an excellent overview of the Key Performance Indicators for Committee members? - Yes - Is the goal of this to change the constitution? - No - [GOZ] to email door@ about busy bee - Done - [BG3] Followed it up - [TJB] to email ISS about TF2 tournament ##General Business - [BG3] : Mast for next years Camp > **Motion: [GOZ] Club to purchase mast, box, and brackets for no more than \$40. [JVB] Seconds** > **For: 6 Abstain: 1** - [BG3] : UWA Open day is on the 10th August. If it's not too late, do we want to do something? - Past history has told us this is not a very worthwhile activity - UWA Club Carnival is also coming next Tuesday - Committee is busy that day, but if anyone feels like volunteering please speak to [BG3] - [BG3] : Purchase of two new IPCameras. One to replace the dead IPCamera1, and 1 for inside the machine room. \$61 each from Ebay with Free Shipping. > **Motion: [BG3] Club to buy two cameras as described above** > **Motion Passes unanimously** - [SZM] : Purchase of suitably lethal rat destroying mechanisms. - Request shall be passed on to CM (Campus Management) - [SZM] : Alternate proposal: Tame the rats and train them to clean the clubroom for us, then convert them into our unholy army of the night. - You may attempt this - [BG3] : We budgeted to get some UPS batteries. $160. Would like to do this today. - Yep, getting done today - Next meeting will be held at 12:00pm next Thursday > Meeting Closed 3:33pm ##Current Action Items - [JDN] to add a paper log of all failed dispenses Minutes uploaded by [ODF] at 16:42 on 2014-07-30