UCC Committee Meeting Minutes 2015-01-15 Attendees: [BG3], [GOZ], [SAS], [HTL], [JMA], [MSW] Apologies: [JDN], [TJB], [GEE] Absentees: [ODF] Meeting opened at 12:38 Confirmation of minutes from previous meeting - [BG3]: They were good - [SAS]: Good balance between detail and succintness ##President's Report - Stickers are organized - Waiting to be printed - New membership forms will be done tonight ##Vice-President's Report - Nothing to report - [BG3]'s English has improved, primarily through its absence. ##Treasurer's Report - $1627.50 in Westpac normal - $3661.05 in Westpac reserve - $66.33 on the card ##Secretary's Report - Not here - This is becoming a theme ##Fresher Rep's Report - Too few freshers for accurate data ##Machine Technical Reports - The machine room doesn't cool down - We need a new one ##New equipment - Nothing to report ##Drinks and Snacks - [BG3] did a drinks run - Not yet in clubroom ##External Affairs ###Mail - Has not been checked this week - Was checked last week. There was nothing ###Guild/SOC - SOC Calendar is out - Next SOC Event is Club Culture Conference on Febuary 11th ###Other Entities - Nothing to report ##Events - O-Day - We need to figure out what we are going to do - Oculus - Camptenna - Maybe the logo/lighting from the coke machine - January LAN - Need to make a facebook event - Need to poke guild about EMP - [BG3] is handling it - Fresher Guide Writing Night - Is tonight - Be there or have fun - Camp - The horrible Goodle Drive/Dropbox Frankenstein's monster is up - RMP needs to be discussed - Committee to work on this before Fresher Guide Writing Night - Fresher Welcome - First Friday of semester (27th of February) - Mostly social - Pizza will be provided for freshers at least - Intro to Programming - Starts second Friday of semester - First session will be [GOZ]'s rendition of Learn2Linux - [GOZ]: I hope to live up to [SLX]'s example ##Action Items - [BG3] to organize projects night - Monday Nights work best - Need to figure out rules - [BG3] to submit EMP for January LAN - Done - [BG3] to do a drinks run - Done - [JDN] to do a snacks run - Not done ##General Business - [BG3]: Projector Status is still unknown - We actually just got an email - The donation has been approved - Need to organize collection - Many thanks to [brad] and Apache - [BG3]: Approve design for Membership stickers - Design looks good - Considering colour (blue) instead of b/w - [BG3] to get a test page of different styles done - [BG3]: Review proposed changes to Constitution - Removal of VP, addition of Educational and Social VP - [MSW] is sold on the idea - Addition of Education and Social Officers - These positions can be held by any member of the club - Reduction of number of OCMs to two - Increase permissible liabilities (without requiring a general meeting) to $500 from $100 - [SAS] thinks it doesn't need changing - Ammended to $200 to account for inflation - Quorum increased from four with two exec to five with three exec - Duties of committee members have been updated to account for new committee members - Education VP is the same as VP, with the addition of educational organization - Social VP is the same as VP, with the of social organization - Chain of command will be investigated further - Secretary's duties updated to refer directly to WA Associations Incorporation Act 1987 - Education officer is to assist Ed VP and otherwise function as an OCM - Social officer is to assist Soc VP and otherwise function as an OCM - First Year Rep is to otherwise function as an OCM - Introduction of a club property registry - Details to be investigated further - Requirements to call an SGM without a committee meeting increased from four committee members and one exec to five members and two exec - Requirements to approve a purchase outside of a meeting increased from written consent of five committee members with two exec to six members with three exec - Formalization of committee policy is under investigation - Set a date for an SGM to vote on them - Committee must finalize and approve these changes first - 6pm, Friday 13th February set as a preliminary date. Subject to change - A full and current list of changes is available from [BG3] - [BG3]: Set dates for events - Jan 31: January LAN - Feb 13: SGM preliminary date - Feb 20: O-Day - Feb 23: Semester starts - Feb 27: Fresher welcome - Mar 06: Intro to Programming starts - Mar 10: AGM preliminary date - Apr 10: Easter LAN perliminary date - Apr 24: Cameron Hall Quiz Night - Jul 17: Camp begins - Jul 20: Camp ends - Other proposed events for 2015: - End of semester social night - [MSW]: Fistful of Spaghetti (Fistful of Frags and spaghetti westerns) - [MSW]: I am outraged at the increase in coke prices that is still in effect - Prices were increased to 95c - Prices have been corrected to 93c - Other drinks have been corrected as well - [MWS] has been calmed - [SAS]: We should reconsider our membership pricing system - Proposed new pricing system: - O-Day Special: $5 - UWA Guild Student: $10 - Non-Guild Student: $15 - Non-Studen: $20 - Non-Guild Other: $25 - [GOZ] moves to implement the proposed pricing structure for 2015 UCC membership, [SAS] seconds - Passes unanimously - [HTL]: We should have a "How to sign people up" wiki page - [BG3] to make this page Meeting closed at 16:04 3.5 hour meeting. I hate you all ##Current Action Items - [BG3] to organize projects night - [JDN] to do a snacks run - [BG3] to handle January LAN - [BG3] to collect new projector - [BG3] to get a membership sticker test page from UniPrint - [BG3] to do membership forms and sign up wiki Minutes uploaded by [GOZ] at 16:25 on 2015-01-15