UCC Committee Meeting Minutes 2014-08-14 >Attendance: [ODF], [GOZ], [HTL], [BG3], [GEE], [JDN], [VIJ], [SLX], [NTU] Apologies: [SAS], [TJB] Confirmation of minutes from previous meeting - [JDN] was not listed as attending, he arrived late as the secratary left. Meeting opened at 12:08pm ##President's Report - Why do people think i am old - I'm not old (cuz he is) - [SLX] Because you have done prof comp - Soc Meeting Happened - Fluro tubes in cameron hall that are dead should have been replaced - Things are happening ##Vice-President's Report - Nothing to report ##Treasurer's Report - $1579.22 in Westpac - $2941.12 in Guild - $115.37 on Card - Paid the Camp - Reimbursed [BG3] for Mast ##Secretary's Report - Check mail; there is none. ##Fresher Rep's Report - Conspiracy of the Week: - Freshers have been found suffering from food deprivation - Food deprivation leads to malnutrition - Malnutrition leads to stunted growth - Don't forget to feed the freshers - If you don't feed the freshers, they will stay freshers - Freshers continuing to be freshers after their first year is detrimental to the club - Examples of freshers who have not grown out of being freshers: - Trent - Ryan - Mitch - Otherwise, the freshers are okay ##Machine Technical Reports ###Servers - Exists - Wheel meeting tomorrow ###Network - Still there ###Desktops - Also exist - Will be talked about Wheel meeting ###New equipment - Nothing has arrived yet (Stuff is in the mail!) ##Drinks and Snacks - [BG3] got more drinks after buying out the last of the coke and Solo (*Worst* person) - Not a lot, just enough to fill the machine - Another run needs to happen - Snack machine has some empty slots, even though we are down some columns ##External Affairs ###Mail - There is none ###Guild/SOC - Soc Meeting Yesterday - Lion Nathan grants for new/improved events -Applying for one for UCC Dinner ###Other Entities ##Events - ISS TF2 Tournament - It's going to happen - Mid Semester LAN - When do we want to run it? - We shall run it on Charity Vigil - UCC Dinner - Minimum cost per person is $65 (covers food) - Venue hire options are $300 for small room or $500 for a nice formal dinning room - $30 per person for open bar for a small selection of drinks, other option is a bar tab (gives better drink access) no cash sales this way - The open bar package has bad beer and wine - Bar tab seems preferable > [BG3] Club to lose $1000 at most from UCC Dinner. Second [JDN] **For: 5 Abstain: 1** - Cameron Ball - Plan is to have it in Hacket Hall - Theme is Masquerade - Revenue of Drinks/Snacks to go to Charity Vigil > [ODF] To donate revenue from snack and drinks on the night of Charity Vigil to the Charity Vigil Charity. Second [BG3] **Motion passes unanimously** ##Action Items - [GOZ] to email door@ about being cleaner - [BG3] to purchase driver chips for snack machine - Done. Will arrive next week. >[HTL] leaves ##General Business - [BOB] : buy [BOB]'s camptenna yagi and adapters for $106.80 (email sent to treasurer@ with proof of purchase) >[BG3] Motion to buy camptenna as stated above. Second [GOZ] **Motion passes unanimously** > TJB Enters - [BG3] : Gaming In The Tav - Tav was approached to rent a console for the tav - Tav people not being stupid approach Guild who approached us - We shall investigate this > [TJB] to investigate gaming in the Tav - [SAS] : Arts Union LAN Collaboration > [TJB] to talk to Arts Union people > [TJB] Leaves - [SLX] : Suspend/amend the requirement for a 2/3rds majority of (all of) committee for adding people to groups. >Motion: [BG3] To amend the Group Admission Guidelines to remove the requirement of 2/3 majority for adding a member to a group and replace it with a committee standard motion. Second [GOZ] **Motion passes unanimously** - [BOB] : reimburse me $155.56 for 6 UPS batteries. Copy of invoice sent to treasurer >Motion: [BG3] To reimburse [BOB] for the UPS batteries as stated above. Second [GOZ] **For: 4 Abstain: 1** >Meeting closes 1:28pm ##Current Action Items - [TJB] to investigate gaming in the Tav - [TJB] to talk to Arts Union people Minutes uploaded by [ODF] at 13:33 on 2014-08-14