UCC Committee Meeting Minutes 2014-03-27 ~*Attendance*~ [BG3], [GOZ], [ODF], [JDN], [HTL], [SAS], [TJB], Pradyumn, [EDO], [GEE], [SLX], [DUG] President's Report ------------------ ~ Hacking Night had people. Things happened! ~ Thanks to [SZM] for announcing it ~ Thanks to [*OX] for preventing an emergency ~ Freshers would like to go to future ones ~ Need to run events, in order of importance ~ Easter LAN ~ Movie Night ~ UCC Camp ~ 40th Dinner ~ Laser Tag ~ Pigeon Hole has been cleaned ~ Still have a $20 Altronics voucher ~ Ideas to get rid of it? ~ It might not be valid though Vice-President's Report ----------------------- ~ Nothing to report Treasurer's Report ------------------ ~ $3742.95 in Westpac ~ $1948.76 in Guild ~ Thanks to Bob and TPG for fixing GNUCash and Dispense ~ also for making How To Treasurer actually informative ~ fixing the books was interrupted by our first clubroom fire for the year (thanks matches) ~ we didn't actually owe Bob $250 ~ Out of drinks ~ Drinks arriving Friday morning, I (AKA the club) owe myself $315 ~ Term deposit interest has dropped from $283 last month to $255 this month ~ Will investigate when I get access to Westpac next Tuesday (hopefully) Secretary's Report ------------------ ~Aah minutes aah ~Going to learn this sh*t eventually Fresher Rep's Report -------------------- ~ Freshers are happy! ~ Freshers want an extended linux explanation Machine Technical Reports ------------------------- Servers ~ We have them ~ They are not on fire Network ~ We have one but UWA's has been pretty poop ~ UWA's LDAP died (ha) Desktops ~ Clownfish was broken (my baad) ~ Clownfish now boots but no openGL ~ Steam has maybe possibly kinda been made usable on porcupine Other Equipment ~ Soldering Iron caught alight ~ Still have a spare, but it doesn't cope with lead-free solder because it can't get hot enough ~ Something we should look at buying some time New equipment Drinks and Snacks ----------------- ~ Drinks have been ordered, we need to do snax when we have the dosh External Affairs ------------------- Mail ~ Still haven't checked mail (HA) Guild/SOC ~ Tenancy Meeting on Wednesday ~ Went ~ Signed Tenancy Agreement with [GOZ] ~ Need to hand it in now Other Entities ~ Went to Cassa GM for election of President ~ eskilla is now cassa prez ~ They are running LAN 19th-20th April ~ Keen to have some sort of joint LAN mid year ~ Our loft or their MegaLAN room ~ Basically somewhere cheap/free Action Items ~[GOZ] to send email to the lists about coin machine ~DONE General Business ---------------- [BG3] : Photos for committee page after the meeting. Everyone. No Exceptions. Do your makeup. ~ *A discussion on body conciousness ensues* sk0pe : Multiple installs on machines on various drives of the same game or program. e.g. Chiclid has 3 installs of Hearthstone on 2 separate drives. Multiple installs of python and of applications that have not been used in many months. ~ Solution: Let Wheel or WinAdmin know (it's their problem now!) [BOB] : reminder to committee that they have pigeon holes. And a filing cabinet. Both have useful things in them ~ Noted [BG3] : New Couches Are Needed This Year ~ [BG3] We should have a look at this at least ~ [EDO] We should look at this alter in the year sk0pe : Wanted to to reopen the idea of more efficient and modern communication for the UCC. e.g. live calendar with all events updated automatically for everyone subscribed, possibility of a forum supplementing the lists as many members prefer not joining the lists because they don't know how it works, don't ask how it works, is alien to them, if they don't filter properly it ends up spamming their inbox and it will also allow for messages to be sent as emails if you're not into looking up the forum, you just subscribe to the topics you want and will never have to visit the forum if you like living 15 years in the past. At the moment the system also creates a gulf between those who communicate on lists and those who do not, therefore limiting ideas that can be considered by Committee. [BOB] : Wanted to reopen the idea of more efficient and effective communication for the UCC. e.g removing the facebook group, as the facebook group has a calendaring system and automatically sends notifications to group members, and many members prefer not joining facebook because they don't know how it works, don't ask how it works, is alien to them, if they don't filter properly it ends up spamming their feed with ponies and it will also allow for messages to be sent as emails if you're not into looking at the feed, you just subscribe to the groups you want and will never have to visit the feed if you like living 15 minutes in the past. At the moment the system could easily be replaced by the universally accepted, tried and true system of sending emails, and eliminating the facebook group would reduce the workload on committee in keeping UCC's myriad communication channels up to date. [SLX] : Would like to echo everything [BOB] said about facebook, but without any of the sarcasm. ~ Yeah... Nah... [BG3] : Something Something Forums ~ It is empty of content beyond shitposting and one thread form sullix ~ [BG3] Concerned that there is no moderation or rules (HAIL ANARCHY!) [BG3] : Oscar (cheese852) door application ~ [BG3] He applied, his answers were good MOTION: Puttting Oscar on Door For: 7 Against: 0 Abstain: 1 [BG3] : Get people like [SLX] to "run" things like Movie Nights (With Pizza) [SLX] : [BG3] to buy the pizza, [SLX] to eat it. ~ Yeah that would be sweet ~ Approved if [BG3] organises and runs the event, including ordering and consuming pizza MOTION: [ODF] to take over [BG3]'s role of buying speakers, mice, and keyboards as pledged with a budget of $230 [SAS] Leaves 5:46pm For: 7 Against: 0 Abstain:0 Meeting closed 5:49pm Current Action Items -------------------- [ODF] to take over [BG3]'s role of buying speakers, mice, and keyboards as pledged with a budget of $230 Minutes uploaded by [ODF] at 17:50 on 2014-03-27