UCC Committee Meeting Minutes 2014-02-19 Present: [GOZ], [XON] [SAS] [SZM] [BG3] [NEO] Apologies: [ODF] [VAN] Other: [AMS] [RVS] [MTL] Meeting opened at 17:05 [BG3] arrives 17:08 [NEO] arrives 17:09 President's Report ------------------ - Membership preparation - Stickers done, thanks [XON] - Stuff has been done Vice-President's Report ----------------------- - Memberdb works - CoderDOJO meeting on 4th of March - Sign up before then Treasurer's Report ------------------ - We have money - $2,016.22 in Everyday Transactions - $1,803.61 in Cash Reserve - $84,06 in Debit Mastercard - Term deposit has money in it Secretary's Report ------------------ - Stickers done, in Secretary Pidgeon hole Fresher Rep's Report -------------------- - Not here Machine Technical Reports ------------------------- Servers - Curious is running Network - It's networking Desktops - Some have been re-labelled New equipment - File server stuff has been ordered - USBs are on their way - Boost Promotions has been added to our sponsors Drinks and Snacks ----------------- - [SAS] refilled coke machine - Has most of everything except one thing - Two cans of raspberry in the gingerbeer slot External Affairs ------------------- Mail - Not checked Guild/SOC - They exist - Tenancy busy bee this Sundary - Short notice from them, sorry, you get short notice too - Door members: as [SZM] emailed, try to come to either ODay or the busy bee Other Entities Action Items ---------------- [BG3] to ask [MRD] about tags - In the machine room [BG3] to email door or something about what to do if they can't login, with new group policy settings - Sent to tech@ [XON] to organise AGM emails and agenda - done [SZM] to do snack/coke run - nup [BG3] to buy mice and cheap speakers from Un-Charity Vigil money - not done, busyyy [BG3] to setup IP cameras - still in progress [XON] to sort out stickers for ODay - done General Business ---------------- [BG3] : UCC Needs a new Duster - I think we need a new duster - [SZM]: While we're on the matter, our vacuum cleaner broke at the last cleanup - [GOZ]: if it doesn't work, borrow Unisfa's - [SAS] secures vacuums from Unisfa if needed - [BG3] to buy new duster [BG3] : HowToUCC Wiki pages coming along nicely. People should write stuff for them. - [SAS] pointed some freshers to them today [BG3] : File Server Case - We don't actually have a case for all these parts - [GOZ] suggests suspending them as a mobile - [SAS] asks if we have a preferred case - [BG3]: As no one responded to tech@ email, yes we do - Stronger case than normal, has an inbuilt power suplly - This will not be in budget - [BG3] has not found a good case without a power supply yet - Can be done after ODay - Most things can't be afforded til after ODay stuff anyway - Discussion of whether or not we can use any unused power supplies - [SAS] would prefer a case without a power supply - [BG3] will look into it [SAS] : ODay Stuff - Sign-up stuff is pretty much all prepared - [SAS] will arrive at 8:00 to set up, other people should come by 9:00 - [GOZ] wants arrival earlier, so work starts earlier - [SAS]: We mainly need to take characid down - [BG3]: Me and [TPG] had the idea to have a game of artemis going in the stall - Two knowledgeable people playing, three people can step in - [SAS]: We have enough Windows machines, but that'd be hard - Laptops would work better - That's what [BG3] was thinking - The OR will be set-up on characid - [BG3] wants to set up a radio - Layout we can do on the day - [SAS]: We have 150 membership forms, should I get more? - [GOZ]: 100 more! Meeting closed 17:37 Current Actions Items -------------------- [BG3] to email door about changes to group policy settings [BG3] to buy mice and cheap speakers from Un-Charity Vigil money [BG3] to set-up IP cameras [BG3] to find a case without PSU for file server Everyone to help out on ODay Minutes uploaded by [XON] at 17:57 on 2014-02-19