UCC Committee Meeting Minutes 2014-01-24

MINUTES ACTUALLY BY [GOZ]

Meeting opened at 5:30

Present: [GOZ] [SAS] [NEO] [AMS] [JVB] [BG3]
Apologies: [XON] [SZM] [VAN]

President's Report
------------------
- Not much has happened
- Working on policy
  - Door/coke merger
- Uncharity vigil next week
- Sent of files to sponsors for USBs

Vice-President's Report
-----------------------
- In QLD until 31st
  - Will probably not have internet
  - Don't expect me to do anything until after the 31st
- Fileserver parts haven't arrived or don't exist, "estimated arrival 2 days" bullsh#t
- Fresher Guide mostly finished, but needs formatting to work on A5
- Created GitHub organisation for UCC, contact wheel@ to join
  - Fresher Guide is up there, so are some logos
  - Thanks [ASH] for changing the name to https://github.com/ucc
  - /home should be considered "upstream" of github
    - ie: No there won't be problems
      - how can you argue against version control
        - there is no reason to not have version control
          - argh
- Someone should setup the NetApp; call [TDH] if problems.


Treasurer's Report
------------------
- Deposit $69 in bank account
- Everyday Transation Account: $1101.21
- Debit Mastercard: $2212.99
- Westpac Community Cash Reserve: $1800.33
- Guild: $????.??
- Trying to overhall deposits into safe
  - Want paper records
  - Uses envelopes
    - Door/coke will receive an email with instructions

Secretary's Report
------------------
- I am a terrible person who isn't here and doesn't care about the club

Fresher Rep's Report
--------------------
- I am a terrible person who isn't here and doesn't care about the club

Machine Technical Reports
-------------------------
Servers
  - Netapp has been rackmounted
    - Chasing down cables for it (from IS from 3 years ago)
Network
  - Coke machine now has BlinkenLights with network connection because [BG3]
Desktops
  - [JVB] is "fixing" Rei
  - Catfish is still broken
  - Cabellera has no network because [BG3]
New equipment
  - 3 IP cameras
  - Coke machine now has BlinkenLights with network connection because [BG3]

Drinks and Snacks
-----------------
- We have none
  - Need some before charity vigil
    - [GOZ] to email door@

External Affairs
-------------------
Mail
  - IP cams arrived
  - Filesrver parts are still not here
Guild/SOC
  - There's a SOC meeting Feb 12th
    - Will cover ODay stuff
Other Entities
  - Camerhon Hall Forum has Facebook group

Action Items
------------------
[NEO] to make preliminary booking for 2014 Anniversary Dinner
  - Done
  - Menu discussion
    - [NEO]: Quite a selection of wines
    - [JVB]: Lack of vegetarian option makes me disappoint
    - [NEO]: Ward room is $700
      - $80 per person, 110 people, $8800
      - $1500 bar tab
      - Total $11000
    - [SAM]: For that price we could go to the Hilton
      - Would be a week earlier
      - Comes as full package at $113 per person
    
[XON] to send email to door concerning OR rules
  - Done (just)

[GOZ] to buy SSDs
  - Not Done, to do after meeting

General Business
----------------
[SAS] : Uncharity Vigil
  - [JVB]: "Totally happening"
    - EMP is in the works
    - "Rant rant rant. Rant rant rant." (actual quote)
    - Need list of stretch goal things ($100 - $500)
      - $100: Speakers
    - Real money Salty Bets
    - Buy in tournaments (with prize)

[GOZ] : Consider donating a packeteer (temporarily or otherwise) to the Gravity Discover Centre
  - [GOZ] moves UCC lend a packeteer to the GDC. [BG3] Seconds
    - Passes, Unanimous

Action Items
------------------
[GOZ] to email door@, committee@ for Uncharity Vigil helpers
[GOZ] to email GDC regarding packeteer

Minutes uploaded by [GOZ] at 18:57 on 2014-01-24