Committee Meeting for 2013-11-24 ----------------------------------- Present: [XON] [SAS] [SZM] [BG3] [GOZ] [VAN] Apologies: [NEO] [ODF] Other: [MRD] [DTK] Meeting opened at 9:34 President's Report ------------------ - The exam plague has passed - Thanks to [SZM] and [XON] for picking up the slack over the past couple of weeks - We need to agree on the final meeting times for the year - Will be a "Committee Working Day" incorporating the meeting and collaborative work on projects listed on the whiteboard - They shall be put on the wiki at some point - Attending the Tenancy Meeting at 10am Vice-President's Report ----------------------- - Exams were taken - Emails were sent - Agenda was used - GNOME3 was (self) inflicted - Thanks to David Manchester [TDH] and NetApp for donations - NetApp FAS2020A + 12x300GB SAS Disks + Data ONTAP - We don't have it quite yet - Thanks [*OX] and others for working on the design of the new storage server - Julia (the programming language) is pretty good Treasurer's Report ------------------ - Everyday Transaction Account $4,547.55 - Westpac Community Solutions Cash Reserve $1,793.77 Secretary's Report ------------------ - Sent some emails - Good job people who are here now, good job people who turn up later Fresher Rep's Report -------------------- - Fresher's necks are sore Machine Technical Reports ------------------------- Servers - SAN got sick on 2013-11-20 which somehow stopped Mylah exporting /away - Even though /away is actually /volumes/space/home/away on nortel - Thanks [DAA] for fixing with magical powers Network - We gots it - We've got several, actually Desktops - Porcupine got changed by [*OX] from Xubuntu 32bit to Mint 64bit; it has MATE instead of GNOME3 New equipment Drinks and Snacks ----------------- - Thanks to [NTU] for getting us fancy drinks - And [BOB] - They've reimbursed themselves External Affairs ------------------- Mail - Who knows? Guild/SOC - Tenancy Meeting at 10am - Clubroom update, Master plan update Other Entities - Artemis LAN planned for the 30th Nov - Need volunteers - Starts noon-ish - [SZM] asks for numbers: a fair few - [GOZ]: 36 will be around the limit Action Items ------------------------ - Nothing General Business ---------------- [SZM] : Confirm/Adjust budget of $5000 for storage server - Actually motion to buy the server if there is concensus on hwc@ by the time of the meeting - Discussion on hwc@ got moved TO IRC with some success but no concensus - [SAS] adds up money, have approximately 5.9K for it - [DTK] notes that it is not an instant purchase, would happen occur over a number of weeks - [SZM] moves to budget up to $5000 for a storage server, that wheel agrees upon, the final recommendation of which will come through committee, [BG3] seconds - Motion passes, 6:0 [SZM] : Confirm/Adjust budget of $3500 for extra VM server - Maaybe not necessary... - Seems to be consensus that it's not to be discussed/not needed? - Too much spending for the moment, if people still want it, bring it up again in a few months [SZM] : 40th Anniversary Planning - We should do something - [SAS]: Part of the jobs for committee [BG3] : Check status of Dremel and order new cutting tools/dremel if required/deemed necessary. - [MRD]: We have no monay - [BG3]: The Dremel's fine, it was more of a personal reminder [SAS] : Pizza for Cleanup - [DTK]: We can't afford it! (all these are meant to be funny, btw) - [SAS] moves to budget $100 for pizza for today's cleanup, [SZM] seconds - Motion passes, 6:0 [SAS] : Committee Projects - There are a big list of projects on the whiteboard - These are things to be planned/thought about over the summer holidays - Includes organising events, changing policies, etc., and assiging people to projects so they get done - The whole purpose is to ease transition for next year - People assign themselves to projects - [BG3[ and [GOZ] to redesign current website - [SAS] will do a bit of everything - [DTK], and [GOZ] to help with policy review - [VAN], [SZM] and [RIH] for fresher guide - [XON], [BG3]. [VAN] for Clubroom improvement - [GOZ] for Camp - [SZM], [MRD] for posters - [SZM] for tech talks - [NEO] for ball - We will probably have another meeting for purely events, like the beginning of this year - Anyone is welcome to volunteer on any of the projects, just let us know - [SAS] will organise days on which people can work on the projects for long periods of time [GAY] : [GAY] for door - This was addressed last meeting, we didn't have the 2/3 thirds majority - [GOZ]: He isn't here (he did give apologies), and is still a fresher. I say leave it for next year - No motion is begun [XON] : Oculus Rift - [SAS]: Does someone want to heahunt? - [GOZ]: It's just on their website - [SAS] moves we budget $350 for Oculus Rift, [GOZ] seconds - Motion fails, 3:1:2 - Too much spending Meeting closed at 10:02 Current Action Items --------------------- Everyone to work on their summer project things People (probably [*OX] and [SZM]) to buy server bits Minutes uploaded by [XON] at 10:12 on 2013-11-24