Special Events Meeting, 2013-03-28 Committee: [SAS] [SZM] [GOZ] [XON] [NEO] Absent: [ODF] [RNZ] [VAN] Other: [BG3] [DUG] [SLX] arrives 09:46 Meeting opened at 09:19 Events Items: -------------- - Tech Talks (Start in Week 6), 3 lined up. - 5 to 6 slots this semester - Friday nights/afternoons - more of a social thing -[SZM] can't attend Friday nights - Put it on a case-by-case basis - Speakers can choose what dates -The following have nominated themselves or expressed interest in running a tech talks (as said by [SAS] - [SZM]: Bash scripts - [SLX] - [ODF] - [DAA] - [*OX] - [BG3]: Build and Break your First Computer [SZM] volunteers for managing tech talks [SZM] to send email ucc@ regarding tech talks - UCC Easter LAN -[SAS] and [TJB] are organising - Cameron Hall Quiz Night -[GOZ] had meeting Wednesday morning - rounds are decided, not specific questions -[GOZ] to ask [BOB] for assisstance for UCC round - [GOZ]'s brother to be asked to be idiot-checker -[SAS]: how many tables? -[GOZ]: tables of eight, bring out more; tav's problem, not ours - Date is NOT being changed to the Friday as was discussed previously, remains on Wednesday night - Progcomp -[SZM]: monthly or maybe bi-monthly -Write an AI to play quantum chess (first Progcomp) -Once a month, not one event 6-months after it starts, to retain interest -[SZM] might do a poster for it, or something - UCC Megalan -[TJB] to run a megalan -Early July most likely -Pencilled in 2013-07-06 -[SAS] to approach CASSA regarding joint LAN -[SAS]: CASSA wants to do stuff with the UCC -[BG3] and [SAS] to help [TJB] in organising -[TJB]: approach PLE regarding sponsorship? -[GOZ]: we're going to them for the quiz night, might be greedy to go twice -approach them about both at the same time -[GOZ] to approach PLE regarding megalan sponsorship - Computer Clubs' Camp -2013-07-19/22 (Friday midday to Monday midday) -[SAS]: buy surface spray for the centipedes/millipedes? -[GOZ] to continue management of camp -[SAS] helping -[SZM] to do the EMP - UCC 39th Anniversary Dinner -Didn't happen last year -[SAS]: maybe we could scout out a venue for the big 40th anniversary next year -Currently planned 2013-09-15 (Sunday) -Moved to 2013-09-14 (Saturday) -[SAS] to run it -[NEO] and [TJB] to help -Discussion of venue -[XON] suggests Maccas -[NEO] has "a few places in mind" -[SZM]: Royal Perth was too expensive, people complained -[SAS]: must be somewhere with student-feasible prices -[SZM] tried looking for a conference venue, couldn't find much -[SLX]: Fancy resturaunt, bring pizza -[GOZ] suggests Winthrop Hall -Venue to be discussed/decided later - CH Charity Vigil - [XON] LEAVES 0955, [GOZ] to continue minutes - Event hire is "time intensive" - Frames is probably looking to organize this again - 28th September pencilled in - Events/relations with other clubs (CASSA, PLUG, Think) - Think is unknown, CASSA are interested in them, go through CASSA - CASSA MegaLAN 25th April - CASSA may help organize/fund the Computer Clubs Camp - PLUG Talks are on, we should advertize this fact - [SAS]: We will plug PLUG - Tell PLUG to CC stuffs to ucc@ - Tech Talks - [SLX] doing "The Magic of Data Compression: from Something to Nothing and Back Again" - Wednesday 10th April, 12pm - Wednesday 10th April, 5pm - [DAA] to do LDAP some time - Game Jam - [SLX] to organize - MegaLAN - [TJB]: Need to arrange venue - [SZM]: Could we have mutliple venues? - [SLX]: MegaWAN! Meeting closed 10:31 Action Items ----------- [SZM] to manage tech talks [SZM], [BG3], [ODF], [DAA], [*OX], [SLX] to run tech talks (possibly) [SZM] to email ucc@ regarding tech talks [SZM] to do progcomp stuff [SAS] and [TJB] to organise UCC Easter LAN [GOZ] to gather assitance in writing UCC round for Quiz Night [TJB] to organise MegaLAN ([BG3] and [SAS] to help) [SAS] to approach CASSA regarding joint MegaLAN when he meets them [GOZ] to approach PLE regarding Quiz Night and MegaLAN sponsorship [GOZ] to continue organising camp ([SAS] to help) [SZM] to do EMP for camp [SAS] to organise 39th Anniversary Dinner ([NEO and [TJB] to help) [SLX] to organise Game Jam