UCC Committee Meeting Minutes 2013-01-15 Present: [TPG] [SLX] [EDO] [DTK] [M12] [*OX] [SAS] Absent: [GOZ] [JAB] Meeting opened 17:52 UST President's Report ------------------ - We have new chairs, free from Chevron. Thanks! - [BOB] and [TPG] collected them. - New characid, complete new hardware. Built by [TPG] last night. - New cichlid being built by [SAS]. Vice-President's Report ----------------------- - Summer should be banned. - Seconded by [TPG]. Unanimous. - Wheel meeting occured. Stuff broke and was fixed. - Air conditioner works better now. - In the process of re-breaking meersau as a VM. - Fresher guide writing night tomorrow night! Pizza! Treasurer's Report ------------------ - We Still Have Money - Guild acct has $2567.03 - Westpac has $695.45 - Have not counted safe money yet this week, estimate around $200 - Thanks [SAS] for buying parts for Cichlid and Characid. - Total cost was $1176.00. - Have reimbursed $623.00 so far. - Have placed a request for a $1500 check from Guild acct to transfer to Westpac. - Should get tomorrow. - Will reimburse [SAS] the rest of the money after this transfer. Secretary's Report ------------------ - Soo much PHP. - Project done on schedule. - I checked the mail, there was nothing. Fresher Rep's Report -------------------- - Absent. - [SAS] says freshers are happy. Loft Progress Report -------------------- - No progress. - It's just sitting there, but too hot to enter. OCM Reports -------------------- [*OX] - In addition to action items done: - We have a quote for a banner, around $150. - Will order when we have artwork finalised from [M12]. - Will include existing QR code. [M12] - We have a Sponsor's Prospectus in the works, on the wiki. - $299.98 quote for a Dyson bagless vacuum cleaner with a 5 year warranty. - Fresher guide writing night tomorrow. Please come! [GOZ] - Absent. Machine Technical Reports ------------------------- Servers - All servers were rebooted on the weekend. - UPS was tested. - Meersau was virtualised, but now sends email about being in a broken RAID config. [SLX] did the virt, and is still working on it. - Snack server is broken - might just be serial connection, might be a serious issue. - PIN system has been added to: snack machine checks dispense on Merlo instead of checking homedirs for pin file. Network - It was off for a while on Saturday. - No real changes. Desktops - New linux versions installed on Windows machines. - Don't turn on old Characid. It's too hot. - We have a new Characid. New equipment - Chairs are new, thanks to Chevron. Drinks and Snacks ----------------- - Out of red creaming soda. - Out of V blue, on to V black. Temperature dependent flavours and all that. - Snack machine is not working - [TPG] will investigate after the meeting. - He's already fixed it. Cables were loose. Mail, Guild and SOC ------------------- - Mail was checked, none received. - Guild exists. - Orientation grants will be accepted from now, we should ask for money and run a fresher LAN the week after the fresher welcome. - No news from SOC. Action Items ------------ - [*OX] to look at Calendar system. - Not done. Actually, he did look at it. - [*OX] to organise Raspberry Pi bulk buy. - Have emailed Element14 - Got a special deal, Raspberry Pi (B, 512MB) with case $40.95, vs usual $37+$10 for case. - Quote valid for 40 days, item has been added to dispense. - Order cutoff date has been set as 15th of February. - Someone to start speccing up the new/upgraded computers. - Done by [BOB] with help, and assemblage by [TPG] and [SAS]. - Someone to fix the thinterms and do other wheel-y stuff like email Bing! - [SLX] fixed thinterms, broke them, and is fixing them again. - Bing has been blocked. That'll do. - Someone to go on a snack run. - We have heaps, really. Hold off on perishable purchases until semester. - [BOB], with help from [CJS], [M12] and maybe others to collect new chairs from Chevron. - Done by [TPG] and [BOB] - [M12] to spend up to $300 on a decent vacuum cleaner. - He has a quote, will purchase hopefully tomorrow. - [M12] to talk to Henry about organising a skip for a cleanup on Feb 10th - Talked to Henry, forwarded to Andrew O'Connor. Andrew said he would organise in the next few days, will confirm tomorrow. - [JAB] and possibly others to organise a LAN for sometime around ~1st Feb. - [TPG] created a Facebook event and sent a ucc-announce email. - [M12] will book loft for this, tomorrow. - [BOB] to get a quote for laptop stickers. - No news. [BOB] got a job. - [M12] to look at designs for a new UCC banner. - Almost done. Needs to finalise and send off the design. Needs a QR code. - [BOB] to organise posters for O-Day. - No news. [BOB] got a job. - [M12] to book the Guild Council Meeting Room at 1 PM on March 12th for AGM. - Done. - [*OX] to book the O-Day stall. - Done. Need to provide own pavillion. - [M12] and [EDO] to begin organising Quiz Night, particularly sponsors. - This is part of the prospectus work, in progress. - [M12] will talk to the tav manager (whoever it is at the time) about booking this event. - It was 3rd May last year, we'll propose late April subject to Prosh and mid-sem break dates. - [*OX] to organise a visit the Artifactory night. Ideally a Wednesday. - Emailed Artifactory. How does next Wednesday sound? - Everyone, particularly [JAB], to help [M12] with fresher induction material. - A fresher-guide writing night will need to be organised soon. - Writing night has been organised. - Need a fresher welcome organised. - [*OX] moves that approve pizza for writing night (and door cleanup). - [SLX] seconds. Unanimous. - Everyone to try to support [SZM] in the progcomp. - He invented his own boardgame! Get on the progcomp mailing list. - THAT MEANS YOU! - Join the progcomp IRC channel. General Business ---------------- - [BOB]: We got chairs. Let's get 4 new ones to fully replace the crappy ones - [JVB] says he can source cheap, apparently good chairs. - More info please! - [BOB]: We need a new screen for pinball. - And perhaps a new screen for Combtoe (projects bench). - Treasurer isn't fussed. - Rough budgeting gives $150 for a decent screen from Austin. - [SLX] moves that we approve $150 for a new screen for Pinball, and move Pinball's screen to Combtoe, or as a spare. - [TPG] seconds, [*OX] is opposed based on current screens being good enough. Motion passed. - [EDO] to purchase a screen for pinball. - We need a new security cable since Pinball is becoming a decent machine. - [BOB] will need to tell us where to get them. - Check tool cupboard for a spare before we buy. - Waicon want to put an ad in the fresher guide. - [M12] would like to make it clear that we will provide free advertising to not-for-profits within our scope. - [*OX] will send emails to appropriate NFPs. Application deadline of Feb 10. Also advise them of where to find copies of our artwork. Meeting closed 18:43 UST. Current Action Items -------------------- - [EDO] to transfer funds between accounts. - [EDO] to reimburse [SAS] for computer parts. - [M12] to finalise banner artwork. - [*OX] to order banner. - [M12] to order vacuum cleaner. - [M12] to continue work on sponsor prospectus. - [*OX] to send email about Raspberry Pi bulk buy. - [M12] to confirm skip for a cleanup on Feb 10th - [JAB] and possibly others to organise a LAN for sometime around ~1st Feb. - [M12] will book loft for above LAN. - [BOB] to get a quote for laptop stickers. - [BOB] to organise posters for O-Day. - [M12] and [EDO] to begin organising Quiz Night, particularly sponsors. - [EDO] to purchase a screen for pinball. - [*OX] to send email about free ads to appropriate not-for-profits. Minutes uploaded by [DTK] at 18:55 on 2013-01-15