UCC Committee Meeting Minutes 2012-10-16 Present: [TPG] [SLX] [EDO] [DTK] [GOZ] [*OX] [JAB] Apologies: [M12] Meeting opened 17:38 UST President's Report ------------------ - Thanks to Jono for a snack run, and to Mark Anderson and Adam for drinks run. - Talked to Financial Services about the phone bill we recieved this morning, which turned out to be for the guild. All resolved. Vice-President's Report ----------------------- - Hi. Profcomp. - Snacks and drinks are awesome. - Gnome now works on Clownfish, but we don't know who by. - DUCC has been found. Rowan hid it. - The committee at large officially expresses its disapproval. Treasurer's Report ------------------ - We have money - $3126.87 in Guild - $1842.47 in Westpac - $145.70 in Safe - Had both Coke and Snack runs this week (yay) - Thanks to Mark Anderson (no TLA) for helping me with the Coke run. - Thanks to [JAB] and his father for doing the snack run. - Both of these have been reimbursed (coke run was $254.02, snack was $315.75). - Logitech mice have been purchased from PC Case Gear, total cost was $212.67 due to higher than expected shipping costs. - Paid the September phone bill, for $22. Secretary's Report ------------------ - Physics is still happening. - Has started ordering Mylah bits, with [EDO] paying for some bits. - Encountered problem with daily transfer limit, will work around by using the UCC account. Fresher Rep's Report -------------------- - Yo. Freshers are still happy. - Went on a snack run on Saturday - unsupervised! And nothing went wrong! - Has been playing a lot of TF2. - Is thinking about the end of the year, and leaving this office. Will try to put together instructions for next Fresher Rep. Crazy ideas. OCM Reports -------------------- [*OX]: - Many things! - Emailed a lot of people about charity vigil and thanked the sponsors. - The charity were happy to recieve the money. - The Guild President suggested this news may feature in the Relay for Life press release. Cool. - Hasn't organised tech talks for a while, but [SMZ] is keen to do one. - Artemis is getting significant interest on Facebook, but a formal email has not been sent. [GOZ]: - Hello! - Nothing interesting to report. - Is still waiting on an invoice from Camp Leschenaultia before booking for next year. - When we do get the invoice, we need to set a date for next year's camp. Machine Technical Reports ------------------------- Servers - Sulix dreamed that he crashed Mussel. Next crash will be blamed on him. Network - We have one. - Investigations into the Wireless network has shown nothing notably wrong. - If problems continue, let us know, with details. Desktops - Clownfish now works, although lacking 3D drivers. - Otherwise, running well. New equipment - Mylah bits and mice have been ordered, not yet arrived. Drinks and Snacks ----------------- - We have them, the machines are full. - And so are our bellies! - Reserves are fine. Mail, Guild and SOC ------------------- - Mail has been checked. We recieved several phone bills, and paid ours. - The confusion has been cleared up, or at least diverted to the Guild. - No news from Guild or SOC. Action Items ------------ - [DTK] to purchase New Mylah, with fundage by correspondence with [EDO] and [M12]. - In progress. Most components have been ordered, although still waiting for an email from Digicor regarding an account. - [TPG] will organise Artemis LAN, with advertising by [*OX]. - Almost done, just need approval for pledge idea. See below. - [BOB] to purchase *coke* machine power supply. - Done. Total cost $69.34. - We haven't recieved a receipt yet. - [DTK] will send an email about the upcoming clubroom cleanup. - Done. People are coming. - [*OX] to look at calendar system over the summer break. - [JAB] to do snack/drink run. - Done by both [JAB] and [EDO]/Mark. - [EDO] to purchase 5 Logitech G400 mice up to $200. - Done, although slightly over budget. See below. - [TPG] to have a look at wireless speed issues. - Done by [MRD], no issues found. See above. - Everyone: FIND DUCC! - Great success! - [*OX] looked in to getting a redundant DUCC. - We need a Redundant Array of Independent DUCCs, but we couldn't decide whether to paint stripes on them or place them in front of mirrors, so no additional DUCCs will be purchased for now. General Business ---------------- - [*OX] moves that we reimburse [EDO] an additional $12.67 for the logitech mice. [TPG] seconds, [EDO] and [*OX] abstain, all else for. Motion passed. - [EDO] to pay himself. - [*OX] has an idea that we request pledges during the Artemis LAN, which we donate to the developer. - Committee agrees. - The software license stipulates a minimum of one license per "ship crew"/6 people. - We should contact the developer with our situation and see what he thinks is appropriate. - [SLX] to contact the developer of Artemis about licensing. - Discussion about whether people without cars should be removed from coke. - Doing coke runs is just one part of being on coke, and such an action would result in substantially less availability of dispense operators. Meeting closed 1826 UST. Current Action Items -------------------- - [DTK] to purchase New Mylah, with fundage by correspondence with [EDO] and [M12]. - [TPG] will organise Artemis LAN, with advertising by [*OX]. - [*OX] to look at calendar system over the summer break. - [SLX] to contact the developer of Artemis about licensing. Minutes uploaded by [DTK] at 18:29 on 2012-10-16